Trustees' Annual Report for the period
Period start date Period end date Day31 Month 03 Year 2022 Day 31 Month 03 Year 2023 From To
Section A Reference and administration details
Charity name
LEEDS MODEL RAILWAY SOCIETY
Other names charity is known by
Registered charity number (if any) 1178071
Charity's principal address 22 Chandos Avenue
LEEDS
Postcode LS8 1QU
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|---|
| Andrew Ross | Chairman | ||||
| John Aldrick | Treasurer | ||||
| BarryOliver | Secretary | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name | Dates acted if not for whole year | ||||
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | |||
| Section B Structure, governance and management | |||
| Description of the charity’s trusts Type of governing document (eg. trust deed, constitution) Constitution supported by Society Rules (byelaws) How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation Trustee selection methods (eg. appointed by, elected by) Elected by members |
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Constitution supported by Society Rules (byelaws) |
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| Charitable Incorporated Organisation | |||
| Elected by members |
Additional governance issues (Optional information)
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The policy for inducting new trustees follows Charity Commission
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You may choose to include guidance and is included in the Constitution.
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additional information, where relevant, about: policies and procedures The Society has policies on safeguarding, health & safety and data adopted for the induction and protection (GDPR). training of trustees;
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the charity’s organisational The trustees hold regular scheduled meetings at which risks and risk
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structure and any wider management measures are reviewed.
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network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To advance public education, and foster a general interest in model railways, protype railways and allied pursuits, and to encourage a high standard of railway modelling – particularly amongst members Summary of the objects of the of the society charity set out in its governing document
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The society provides facilities to develop skills and knowledge to construct working railway models and to research prototype railways. It provides educational instruction on the methods and tools that can be used in construction of the models.
The society organises a model railway exhibition to promote and encourage public interest in model railways.
Talks on aspects of model railway construction and operation of prototype railways are open to members of the society and Summary of the main interested members of the public. activities undertaken for the public benefit in relation to Members of the society support other model railway clubs/societies these objects (include within by taking model railway layouts to exhibitions or providing this section the statutory demonstration of skills and activities in model making. declaration that trustees have had regard to the guidance The trustees have had due regard to the guidance issued by the issued by the Charity charity commission on public benefit. Commission on public benefit)
Members of the society support other model railway clubs/societies by taking model railway layouts to exhibitions or providing demonstration of skills and activities in model making.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Zoom meetings started during the Covid lockdown and Social media, have continued to provide the opportunity to share experiences and achievements with like minded modellers both within the Society and in the wider UK and overseas community of railway modellers.
Following the restrictions imposed during the Covid pandemic it has taken some time to rebuild the ‘in person’ activities of meetings and model railway activities. The Society has been pleased to gain some new members and also a number of young members accompanied by father or grandfather, who wish to encourage their son/grandson in railway modelling.
The Society was able to hold its Annual Model Railway Show during the autumn half term thanks to the assistance of the local school where the Show has been held for many years. The Annual Show is the main way of promoting interest in and showcasing railway modelling to the wider public, and the Society was greatly encouraged that attendance by the public was similar to prepandemic.
Members have been generous in donations to the Society, and this has enabled the Society to claim Gift Aid from HMRC.
Plans have been put in place for future events, such as a free Open Day in the clubrooms to enable members of the public to appreciate the activities of railway modelling, showcasing the societies operational layouts, and also to support other Model Railway Societies by taking layouts to their Shows.
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Leeds Model Railway society’s policy on reserves is to retain adequate funds to enable it undertake, enhance and extend its charitable activities.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Leeds Model Railway Society principal sources of funds are donations from members and the surplus from the Annual Model Railway Show.
The number of visitors attending the Annual Show in 2022 was similar to pre-Covid numbers, and enabled a surplus to support the Society during the year.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Dr John Aldrick Position (eg Secretary, Chair, Treasurer etc) Date 08/02/2024
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Charity Name
No (if any)
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 3/31/2022 3/31/2023
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Members Subscriptions 1,170 Donations 4,395 Refreshments 247 HMRC Gift Aid 1,174 Exhibition Income 11,975 Miscallaneous 95 - - 19,056 - - Sub total - Total receipts 19,056 A3 Payments Rent 9,000 Insurance 170 Electricity 170 Exhibition Expenditure 8,428 Miscallaneous 382 - - - - Sub total 18,150 - - Sub total - Total payments 18,150 Net of receipts/(payments) 906 A5 Transfers between funds - A6 Cash funds last year end 14,889 Cash funds this year end 15,795 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 1,170 4,395 247 1,174 11,975 95 - - 19,056 - - - 19,056 9,000 170 170 8,428 382 - - - - 18,150 - - - 18,150 906 - 14,889 15,795 |
Last year to the nearest £ |
| - - - - - - - - - |
1,170 | - | ||
| 4,395 | - | |||
| 247 | - | |||
| 1,174 | - | |||
| 11,975 | - | |||
| 95 | - | |||
| - | - | |||
| - | - | |||
| 19,056 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 19,056 | - | ||
| - - - - - - - - - - |
9,000 | - | ||
| 170 | - | |||
| 170 | - | |||
| 8,428 | - | |||
| 382 | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 18,150 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 18,150 | - | ||
| - | - - - - |
906 | - | |
| - | - | - | ||
| - | 14,889 | - | ||
| - | 15,795 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details cash in hand Bank Account Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 138 - 15,657 - - - 15,795 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Dr John Aldrick Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Dr John Aldrick | 2/8/2024 | ||