## **Trustees' Annual Report for the period** Period start date Period end date Day31 Month 03 Year 2022 Day 31 Month 03 Year 2023 **From To** ## Section A Reference and administration details **Charity name** LEEDS MODEL RAILWAY SOCIETY **Other names charity is known by** **Registered charity number (if any)** 1178071 **Charity's principal address** 22 Chandos Avenue LEEDS **Postcode LS8 1QU** ## **Names of the charity trustees who manage the charity** ||1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||Andrew Ross|Chairman||| |||John Aldrick|Treasurer||| |||BarryOliver|Secretary||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ||||| |**Section B Structure, governance and management**|||| |**Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution supported by Society Rules (byelaws)
How the charity is constituted
(eg. trust, association, company)
Charitable Incorporated Organisation
Trustee selection methods
(eg. appointed by, elected by)
Elected by members|||| |||
Constitution supported by Society Rules (byelaws)|| |||Charitable Incorporated Organisation|| |||Elected by members|| ## **Additional governance issues (Optional information)** - The policy for inducting new trustees follows Charity Commission - You **may choose** to include guidance and is included in the Constitution. - additional information, where relevant, about:  policies and procedures The Society has policies on safeguarding, health & safety and data adopted for the induction and protection (GDPR). training of trustees; - the charity’s organisational The trustees hold regular scheduled meetings at which risks and risk - structure and any wider management measures are reviewed. - network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **To advance public education, and foster a general interest in model railways, protype railways and allied pursuits, and to encourage a high standard of railway modelling – particularly amongst members Summary of the objects of the of the society charity set out in its governing document** March **2012** **TAR** 2 **The society provides facilities to develop skills and knowledge to construct working railway models and to research prototype railways. It provides educational instruction on the methods and tools that can be used in construction of the models.** **The society organises a model railway exhibition to promote and encourage public interest in model railways.** **Talks on aspects of model railway construction and operation of prototype railways are open to members of the society and Summary of the main interested members of the public. activities undertaken for the public benefit in relation to Members of the society support other model railway clubs/societies these objects (include within by taking model railway layouts to exhibitions or providing this section the statutory demonstration of skills and activities in model making. declaration that trustees have had regard to the guidance The trustees have had due regard to the guidance issued by the issued by the Charity charity commission on public benefit. Commission on public benefit)** **Members of the society support other model railway clubs/societies by taking model railway layouts to exhibitions or providing demonstration of skills and activities in model making.** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** **Zoom meetings started during the Covid lockdown and Social media, have continued to provide the opportunity to share experiences and achievements with like minded modellers both within the Society and in the wider UK and overseas community of railway modellers.** **Following the restrictions imposed during the Covid pandemic it has taken some time to rebuild the ‘in person’ activities of meetings and model railway activities. The Society has been pleased to gain some new members and also a number of young members accompanied by father or grandfather, who wish to encourage their son/grandson in railway modelling.** **The Society was able to hold its Annual Model Railway Show during the autumn half term thanks to the assistance of the local school where the Show has been held for many years. The Annual Show is the main way of promoting interest in and showcasing railway modelling to the wider public, and the Society was greatly encouraged that attendance by the public was similar to prepandemic.** **Members have been generous in donations to the Society, and this has enabled the Society to claim Gift Aid from HMRC.** **Plans have been put in place for future events, such as a free Open Day in the clubrooms to enable members of the public to appreciate the activities of railway modelling, showcasing the societies operational layouts, and also to support other Model Railway Societies by taking layouts to their Shows.** March **2012** **TAR** 4 **Section E Financial review** **Brief statement of the charity’s policy on reserves** **The Leeds Model Railway society’s policy on reserves is to retain adequate funds to enable it undertake, enhance and extend its charitable activities.** ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); **Leeds Model Railway Society principal sources of funds are donations from members and the surplus from the Annual Model Railway Show.** **The number of visitors attending the Annual Show in 2022 was similar to pre-Covid numbers, and enabled a surplus to support the Society during the year.** - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Dr John Aldrick Position (eg Secretary, Chair, Treasurer etc) Date** 08/02/2024 March **2012** **TAR** 5 **Charity Name** **No (if any)** ## **Receipts and payments accounts** **CC16a** **For the period** Period start date Period end date **To from** 3/31/2022 3/31/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Members Subscriptions
**1,170**
Donations
**4,395**
Refreshments
**247**
HMRC Gift Aid
**1,174**
Exhibition Income
**11,975**
Miscallaneous
**95**
**-**
**-**
**19,056**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 19,056**
**A3 Payments**
Rent
**9,000**
Insurance
**170**
Electricity
**170**
Exhibition Expenditure
**8,428**
Miscallaneous
**382**
**-**
**-**
**-**
**-**
**_Sub total_ 18,150**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 18,150**
**_Net of receipts/(payments)_ 906**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**14,889**
**_Cash funds this year end_ 15,795**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,170**
**4,395**
**247**
**1,174**
**11,975**
**95**
**-**
**-**
**19,056**
**-**
**-**
**-**
**19,056**
**9,000**
**170**
**170**
**8,428**
**382**
**-**
**-**
**-**
**-**
**18,150**
**-**
**-**
**-**
**18,150**
**906**
**-**
**14,889**
**15,795**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,170**|**-**| ||||**4,395**|**-**| ||||**247**|**-**| ||||**1,174**|**-**| ||||**11,975**|**-**| ||||**95**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**19,056**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**19,056**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**9,000**|**-**| ||||**170**|**-**| ||||**170**|**-**| ||||**8,428**|**-**| ||||**382**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**18,150**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**18,150**|**-**| |||||| ||**-**|**-**
**-**
**-**
**-**|**906**|**-**| ||**-**||**-**|**-**| ||**-**||**14,889**|**-**| ||**-**||**15,795**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
cash in hand
Bank Account
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**138**
**-**
**15,657**
**-**
**-**
**-**
**15,795**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Dr John Aldrick
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Dr John Aldrick|2/8/2024| |||||