2021-11-30-accounts - Huntingdon & Peterborough Federation Of Women's Institutes (Charitable Incorporated Organisation)

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Trustees’ Annual Report for the period

From 1[st] December 2020 Period start date to 30[th] November 2021 Period end date

Charity name: Huntingdon and Peterborough Federation of Women’s Institute

Charity registration number: 1178059

Objectives and Activities

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SORP reference
Summary of the Para 1.17 - To advance the education of
purposes of the charity women and girls for the
as set out in its public benefit in all areas.
-
governing document To promote sustainable
development for the public
benefit.
- To advance health for the
public benefit.
-
To advance citizenship for
the public benefit by the
promotion of
-
civic responsibility and
volunteering
Summary of the main Para 1.17 and
1.19
activities in relation to - Covid-19 interrupted many
those purposes for the face-to-face activities.
public benefit, in However, meetings,
particular, the activities, support, training and
projects or services workshops have been held
identified in the via Zoom. Newsletters
accounts. have continued to be
produced and information
distributed.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the guidance issues by the
have had regard to the Charity Commission on public
guidance issued by the benefit. While Covid-19 has
Charity Commission on curtailed activity we have
public benefit continued to campaign on various
issues including Climate Change
and Mental Health
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

Para 1.38

Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
Due to Covid-19 we have not
been able to meet in the normal
way but have remained
Summary of the main connected with our membership
Para 1.20
achievements of the with newsletters, email, website,
charity, identifying the social media and zoom. The
difference the charity’s trustees and staff have continued
work has made to the to support members throughout.
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 Although income is down due to
financial position at the Covid-19, a government grant
end of the period fund has helped maintain
adequate funds.
Statement explaining Para 1.22 Reserves are held to cover 6
the policy for holding months running costs.
reserves stating why
they are held
Amount of reserves held Para 1.22 £20,000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 With the curtailment of normal
uncertainties about the fundraising activities, the
charity continuing as a trustees continue to look at best
going concern practice to ensure the long-term
future. There is a need to find
new ways to raise income.
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution and Rules for County
document Federations of WI’s
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are elected bi-annually
methods including by a vote. Any member of a
details of any county WI is eligible to be elected
constitutional provisions or co-opted. Candidates must be
e.g. election to post or nominated by a trustee or by a
name of any person or WI
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Huntingdon and Peterborough Federation of Women’s
Institutes
Other name the charity
uses
Registered charity 1178059
number
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Charity’s principal 6a Walden Road
address Huntingdon
Cambridgeshire
PE29 3AZ
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Phyllis Brooks Federation
1
Chairman
2 Sally Dalley Treasurer
3 Maria Pidoux
Anna Bradley-
4
Doorman
5 Chrissie Jennings
6 Karen Prestage
7 Jean Jefferies
Pauline Salmon Co-opted October
8
2021
Helen Al-Sheba Co-opted October
9 2021 – resigned
March 2022
Jane Williams Resigned September
10
2021
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Dates acted if not for

Trustee name

whole ear

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

REGISTERED CHARITY NO. 1178059 HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES (CIO) FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th NOVEMBER 2021 Klnnalrd Hlll Chartered Certlfled Accountants Montagu House 81 High Street HUNTINGDON PE29 3NY

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30th NOVEMBER 2021 CONTENTS PAGE INDEPENDENT EXAMINER'S REPORT RECEIPTS AND PAYMENTS ACCOUNT- Unrestricted Fund RECEIPTS AND PAYMENTS ACCOUNT- Reslricled funds STATttMENT Og ASSETS AND LIABII ITIES NOTES TO THE STATEMENT OF ACCOUNTS TRUSTEES, APPROVAL

INDEPENDENT EXAMINER'S REPORT TO THE BOARD OF TRUSTEES OF HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI I rsport on the accounts ef the Federallon for the year ended 301h November 2021 which are sel out on pages 2 t 8. Resp8ctlVo Re5pon51bllitle8 of Trustees and Examlner The chaftty's Iru$lees are responsible for the preparallon of the accounts. The charlty'$ Iruslee5 consld&r that an gudil 15 not r8qulred for Ihi5 year unijer secllon 144121 of the Charilie$ A¢1 2011 Ilhe 2011 Acll and that an independentexaminalion is ne8ded. 11 Is my r&$pDnslblltty ie.. examine the accounts under58cllon 145 of Iho 2011 Act. follow the procedure5 laks down In Ihe 9eneral Dlrectlons gen by the Charily Gommls$bn lun(Ser secuon 1451Sllbl of the 2011 Act, and slal& whelher any parflcular mallers hav8 come lo my attentn. Basls of Ind8p?ndent Examlner's Report My examination was earried out In ac¢ordance wllh Ihp general dlr8cUons glven by the Charity Comm15sion. An examinaliDn in¢ludE5 a revlew of the 8ccounllng records kept by Ihe Gharity and a comp8rl$on of lh8 8ccounl$ prpsenled th those records. 11 also includes consldEraliDn of any unusual Items ordisclosures in th8 ac¢ount5, and seekln9 explanallons from you as the Iru$iee5 concernlng any surh matters. Tha prDcedure5 und8rt8keTh do not provide a11 the &vSd8ncè Ihal would be requlred an audll. and cons8quenlly no opinlon is given as lo whelh&r Ihe accounts prespnl a.true and Tai¢, wew and the report is IlmiiÉd to the rnaiiers 581 out In If* slaiÈmenl bdow. Ind¢pendent Examlner's Staternent In cenne¢lipn with my examination. no maller has com8 le my alleniEon'. which gives rne rozsonable ¢au58 to believe that, in any meterwl respect, th? r8quiremnts'. lal ID keep accounllfjg records In accordance ¥vilh Section 130 of the 2011 AGI,. and Ibl to prepare a¢Gounls which accord with IhÈ accounllng records have not been Fnel., or lo whl¢h, my opknipn, allenlion Shou be drawn in order lo enable a proper underslan(flng of thè accounls le be rpached. N E Hvtchcraft Charter¢d AGGountant Oate: Klnnaird Hill Chartered Accountants Montagu House 81 High Street HUNTINGDON Camb$ PE29 3NY

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCOUNTS FOR YEAR ENDED 30th NOVEMBER 2021 RECEIPTS AND PAYMENTS ACCOUNT IUNRESTRICTED FUNDS) 2021 2020 RECEIPTS NFWI Activlties.. Affiliation Fees., 32,415.98 35,368.93 Slalionery Diaries Pooling of Fares Raffle Tl¢kel Sales 352.94 467.00 16.00 492.14 1.328.08 197.29 348.44 432.00 977.73 Commlttee Actlvlt5es: Membership Activities Public Affairs Annual Federation Day ExeculivelTruslees 112 2.386.44 2,413.61 791.41 33.00 3,238.02 1.516.00 941.00 4,955.44 Office and Adminlstration Public Liability Insurance Photocopier and Postage Newsleller and Adverts Year Book Income Zoom Meetings 1,029.50 250.74 1,090.10 561.74 4,667.50 382.OQ 310.00 1,590.24 6,901,34 other Income AGM Centenary Job Retention Scheme grant HDC Grant Income from lapsed Wl Wl Shop Miscellaneous Ineome 638.00 630.71 18,708.00 351.36 10,000.00 44.73 19.338.71 11.034.09 Investment Income.. Bank Interest 8.52 S4.64 TOTAL RECEIPTS 57,919.55 59,300.17 Total receipts as above Total payments as per page 3 Nel receiplsllpaymentsl Transactions on behalf of reslricled funds Balance of funds blfwd Balance of funds cld 57,919.55 52,828 27 5,09128 11,556.861 99.899.62 103,434.04 59,300.17 151,796.721 7,503.45 3.032.39 89,363.78 99.899.62

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCOUNTS FOR YEAR ENDED 30th NOVEMBER 2021 RECEIPTS AND PAYMENTS ACCOUNT IUNRESTRICTED FUNDS) 2021 2020 PAYMENTS NFWI Activlties., Nallonal Affiliation Fees 17,789,28 19,206.08 Stslionery Diaries Lady Denman Cup Raffle Ticke15 Poollng of Fares 141.00 420.75 10.00 448.04 326.85 16.00 587.75 432 00 1,2¢X.89 Commlttee Actlvltley Membership Activitios Public Allairs Annual Federation Day Executive l Trustees 95.00 1,090.06 212.65 1,559.83 127.80 1,421.45 868.98 1,347.81 1,398.50 1.192.39 3.775.95 Office and AdminlstratSon Public Liability Insurance Premlses Insur8nce Repairs. Renewals and Cleaning Employees Pholocopler and postage Prlnling and Stationery Zoom Meellngs Telephone and WebsitelHosting Professional Fees Licences Bank Charges Accountancy Fees 859.04 1.U13.48 363.90 22,044.04 2,129,08 121.31 305,00 934.71 771.00 840.85 944.13 525.79 20,089 53 1.989.31 35.82 1,080.47 1,243.87 40.00 383.07 2,040.00 29,212.84 10.00 2,040.00 30,591.54 other Expenditure AGM iscellaneou5 770.00 53,10 823.10 103.75 103.75 TOTAL PAYMENTS 52.828.27 51,796.72

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30th NOVEMBER 2021 RECEIPTS AND PAYMENTS ACCOUNTS IRESTRICTED FUNDSI 2021 2020 PROPERTY FUND RECEIPTS Donations.. Hire of Hall 200 club Secur5ty Car Park 2,540.00 1,021 50 565.00 72.00 4.198.50 4,035.00 2.519.00 1.060.00 7,614.00 PAYNIENTS 200 Club Rates Light & Heal Repairs and Renewals Maintenance Security Expens&s Committee Expenses 580,00 200.38 1,269,21 450.00 355.41 1,885.82 78.00 1,722.98 80.00 9.40 4,581.61 3.677.77 28.00 5,755.36 TDlal receipts as above Total payments as above Nel receiplsllpaymentsl Transacted through general cash funds Balance of cash funds clfwd 4,198.50 15,755.361 11,556.861 1,556.86 0.00 7,614.00 14,581.611 3,032.39 3.032.391 0.00

UNnNODON AND PETERBOROUtsH FEDEFIATIOW OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCQUNTS FOR THE YEAR eNDeD Joth NOVEMBER 2021 STATEMENT OF ASSETS AND LIABILITIESATTHE Ef4D OF THE PERIOD ZUZ1 2021 2021 Unre$irl¢ted RestrSctgd D•GlgnAl*d funds Dd¥ fund• 2021 2020 T¢tsl funds lunds FIXED ASSETS TangIb flxed 455eis note 2 403.941.04 403,941.04 402.524.61 CURRENT AsseTS Ca$h funds Cash al eank.. urrenl A¢¢ounl Inv85bm9niArccunt 20.951.97 85,589.33 20,951.97 85,3B9.33 15,849.(¢ 8S,380.81 46. Cash In Hand 106.341.30 169.STg.431 $9,$79.43 2,31e.72 34,445.15 Pvstricled caGh fvnds held kn general aCCOUnls De$lwalBd 5h funds hpld In accounts 2,316.72 2.216.72 89.579.43 106,341.30 101.378 22 104,024.$8 Othfjr monotsry aJsetg 8locK'. 8ook$ End pvblKalknn$ Sklionery 8nd badge5 162.54 I.54 535.79 OebtCf5 152.54 182.54 720.91 TOTAL ASSFTS 438,548.73 69.579.43 2.318.72 510.444.88 504,$21.74 LIABILITIES Credilprs and accruals Lapsed In5Ulule furEds 5,228 50 5.228.50 1,304.82 TOTAL LIABIUTIE¥ S.226.SQ

.226.50 1.304 82 NET ASSETS 433.322.23 89,579.43 2 316.72 505.216.38 503.316 92 ANALYSIS OF FUNDS GBneral unrestrl¢ted ftrts Land & Buildings RBvaluallon Properfy (uno Openlnj 91 NBW Wl. EtIOnal Fund Lottery Gi8nl Awaid5 forAI ShDW5 8 Exhl0ill¢ns 125,32223 310.UOO.00 123.322.23 310.000.QO 88.880.90 918.90 1,843.08 310.000.OD 70.437.76 68.880.90 918.90 1.144.JS 698.83 1.843.08 253.27 253.27 53.27 433 322.22 69.57943 2.316.72 ¥05.218.38 503,316.92

HUNYINGOON ANO P2TERBOROUGH FEDERATION OF WOMEN'S INSTITVTES ieioi NOTES ro ThE FINANCIAL STATEMENTS FOR THE YEAR ENDe0 30th IIOVEM8ER 2021 ACCOUNTING POLICIES.. Basls of preparatlon of flnanclal statsm•nts The ffnanclal 51alements h8¥e been prepar¢o under Ihe re¢¢lpls an¢J paentS basls. wilh a supportlng slolemenl of assets 11a1511eS. Hunlln9don 8 Petetborough Federallon of Women'5 Inslllule. Ch8rily regl$lralion number 229014. 189lsièred lo become a ChadltblE IDcorporaled Oiganlsaiion rEg1raIl0n number 1178059 on 23rd Aprll 2018, coniinvlng Trmlh Ihe same wotk. Daprec5atlon Freehokl properly is 1nclwj in the 8lalem&nl of as5el$ and Ilabililies and h35 been revalued 31 lh& rqquesl Df IhE Iruslee5 by 8arker Slwgy Mallhew8 M Iolh June 2015 The Execullve commiiiee requested the Ireehold proretyv8lue be increased in 201610 falrvalu& valu81ion 8$5uming residential d?velopmenl. Olher18n9iblE flxed o55e15 ¥r8 rev8hJBO by Iho Irusiees è$ 313151 December 2000. DÈprg¢laiion ha5 bpen calculalerf lo wille ow th valuaiion overlhe remalnhy expected useful lives uslny IhÈ followlng ral&$'. Freehold piopety Furnllure Eouiptneni C8ierfng fquipmeni No depreclalbn 15% on re¢uong balanr8 basi 25% on Fedvtyn9 balance ba515 20% on Feducin9 balance b3¥15 SloGks Stocks have bBen v81wd èylhe iwslees 81 Ihe lower of cosl and nei r¢ali5able value. P.trItd funds Separaie fun#5 have baen malni8lned In respect of the Idlowhng.. Properly Fund M4nlalned the fLndirg of repalrs 8nd renovaiionlo Ihe fr8ehokJ properly. Eflucjlion Fund alnialred for Educalk)nal purposes Pgslgnated Funds Separéle funds have been ¢esl9naied In respect ol lh8 followlng.. Opening ofNew Wl'5 Lapsed Wl'5 Shows & Exhlbition5 Edu¢allon Fund

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI NOTES TOTHE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 30th NOVEMBER 2021 TANGIBLE FIXED ASSETS Fre8hold Property Catering EquSpment Equipment Fumiture Total Cost or valuation Al 1 December 2020 Addition5 Revaluations Dlsposals At 30 Npvember 2021 400.000.00 3,902.77 10,291.59 2,109.84 5,037.73 419.232.09 2.109.84 400,000.00 3,902.77 12,401.43 5,037.73 421,341.93 Depreclation Al 10ecember 2020 Charge for year Revaluations Elimination on dlsposa15 At 30 Novernb¢r 2021 3.667.25 35.33 8,872,84 484.01 4,167.39 174.07 16,707.48 693.41 3,702.58 9,356.85 4,341.46 17.400.89 Net Book Value At 30 November 2021 400,000.00 200.19 3,044.58 696.27 403.941.04 AI 30 November 2020 400.000.00 235.52 1.418.7S 870.34 402,524.61 Freehold propety comprlses ol land and buildings whieh were revalued by Barker Slorey Matthews, local property valuers. on 1 Olh June 2015. As at 30th Novomber 2016. the tru5t&es uplifted the valuation lo reflect the mark81 value on the basis that planning permisslon would be granted lor resldenlial devèlopmenl. Related Party Nole The receipts and payments In relation to executives and trustse$ 1$ di5dosed on pag$ 2-3 of receipts and payment¥ account.

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI TRUSTEES. APPROVAL TO THE FINANCIAL STATEMENTS The Trustees conflrm their approv211o the Slalemenl of Accounts for the year ended 30th November 2021 forming pages 2 10 7 of these financial slalemenls. On behalf of the Iruslees.. P Brooks Chairman S Dalley Treasurgr Date..

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCOUNTS FOR YEAR ENDED 30th NOVEMBER 2021 RECEIPTS AND PAYMENTS ACCOUNT IUNRESTRICTED FUNDS) 2021 2020 PAYMENTS NFWI Activlties., Nallonal Affiliation Fees 17,789,28 19,206.08 Stslionery Diaries Lady Denman Cup Raffle Ticke15 Poollng of Fares 141.00 420.75 10.00 448.04 326.85 16.00 587.75 432 00 1,2¢X.89 Commlttee Actlvltley Membership Activitios Public Allairs Annual Federation Day Executive l Trustees 95.00 1,090.06 212.65 1,559.83 127.80 1,421.45 868.98 1,347.81 1,398.50 1.192.39 3.775.95 Office and AdminlstratSon Public Liability Insurance Premlses Insur8nce Repairs. Renewals and Cleaning Employees Pholocopler and postage Prlnling and Stationery Zoom Meellngs Telephone and WebsitelHosting Professional Fees Licences Bank Charges Accountancy Fees 859.04 1.U13.48 363.90 22,044.04 2,129,08 121.31 305,00 934.71 771.00 840.85 944.13 525.79 20,089 53 1.989.31 35.82 1,080.47 1,243.87 40.00 383.07 2,040.00 29,212.84 10.00 2,040.00 30,591.54 other Expenditure AGM iscellaneou5 770.00 53,10 823.10 103.75 103.75 TOTAL PAYMENTS 52.828.27 51,796.72

.226.50 1.304 82 NET ASSETS 433.322.23 89,579.43 2 316.72 505.216.38 503.316 92 ANALYSIS OF FUNDS GBneral unrestrl¢ted ftrts Land & Buildings RBvaluallon Properfy (uno Openlnj 91 NBW Wl. EtIOnal Fund Lottery Gi8nl Awaid5 forAI ShDW5 8 Exhl0ill¢ns 125,32223 310.UOO.00 123.322.23 310.000.QO 88.880.90 918.90 1,843.08 310.000.OD 70.437.76 68.880.90 918.90 1.144.JS 698.83 1.843.08 253.27 253.27 53.27 433 322.22 69.57943 2.316.72 ¥05.218.38 503,316.92