Regisl8rod Charlty numbgr: 11rn78 The Friends of St Peter's, Alvescot Report and Accounts As at 31st August 2023 clIty Inf0mn A St•Je T Fisher C Chalk 17th Nyll 2018 Charfty numter: 1177978 cio st Petws Prtrmary Main Road OX18 2PU
Trustees Report This isthefrfth Annual Report of the Friends of St Peterf5. AlvescotlFoSPsl. As a trustee team. we have seen a lot of thare in team thos year. The earty part of the year saw successful Harvest and Christmas events. led by a lon8Standing team. Followin8 the last AGM in FebrLsary. two new TNstees j(Nned. This is the first year wst pandemtc that all legacy events have happened. As well as the aforementioned, we have enjoyed 3 new K52 Chrlstmas diKo, a FIFA World Cup wall chart competition. an Easter Fayre. Motherfs and Fatherf5 day workshops. two Ra8S to Riches collections. a fabulous Year 6 Leavers Disco and lots of tuck shop and Ice cream Fridays. We ended the year with three trustee resignations. and now undergo a time of rebuildin8, with the opportunity to welcome trustee5 and fresh ideas. Whlle 8ivin8 thanks io the many years of volunteering and hard work given by our oJt8oin8 trustees. Achlevements and porformance Fundrnlslng Hlghllghts Durlng 2022123. FOSPS has 8ènèrated cNer £8,636 of income. We havè transferred over £9,760 In funds to school Ilncluding some funds carried ¢)ver Irom the previous year) covering a variety of educational resources includln8 32 Ipads, panto Icè trtams. leavers gifts. software subscriptions and more. The remainder of the fund5 raised this yèar are being set aside and wlll go towards a sheltered outdoor ltarnlng area, whlch will be purchased In the 2023124 acadèmlc year. Our Chrlstmas raffle and event ralsed £1,318, our fantastlc Frlday Tuck Shop and Ice cream Frldays ralsed over £1,800 and our Easter Fayre raised over £8CQ. We have also been genèrously awarded two grants from Bampton Village Communlty Shop totaling £2,080. We introduced 50mÈ new entS this year. Includin8 Bln80 and a Dlsco, and hope to try other Trew Idèas in the next year. ObJectlve8 and Supportlng Athltles FoSPs' prlmary objective lsto help'atfvance the educatSon of the pupils at St. Peterf5 Primary School, Alvescov. Our organlsation, which was created in 2018. is a Charitabk InrPOrated Organisation and it comprises of both members and trustees. To be ableto fulfll our objective we Work hard to: Develop effectNe relationships between staff. parents and others assotSated wlth the scho Engage in activities, or providela5SiSt in the provision andfundln8 of facilities and equlpment (that Is not provided by ODST orthe LEA). Atthe be8innin8 of each academi¢year. FOSPS dlsojss wlth the Head Teacherandthe widerschool team the speciflc objectives for the comin8 school year and the funding that Is required to fulfil these objectives. Thèse proposals are then dlscussed and agreed in principle by the trustee5.
Numerous fundraising events are held throughout the school year in pursuit of the aged fundraSslng oblectives. We will be rebuildirg a trustee team under new leadership, while welcoming members, and Voluntee alike. Thinking about what new events we can run- both to keep events cuirent and to appeal to all the pupils at st Peters. from ages 4 through to 11. Now is an opportunity for others in our comm¢Jnlty to loin the team. with fresh ideas. So we can work tO8ether to 8row and provFde benefits for the wider school community while fLtndrajs1r. Constltutlonal Mattèrs Membership Mtmber5hlp Is optional and b5 opento: All parents and Carers of puplls enmlled at st. Peterfs SclKJoI, Alvescot who wlll be asked to Indicate on schogl Indurtion d¢xumentatbon if they wsh to betome members Teachin8, SUPPOrt 5t3ff hnd governors of St. Peterfs School. Avescot Any other person whoexpressesan interest in supportin8 the objertlvesof the Frlend5 of St. Peierf5, Alve5COt. Members are encouraged to attend meetln8s WreVer possible, and are zblt to vote on declslon5. Members are also encoura8ed to actlvely particlpate in fundraising and gentrally supp¢)rt the FoSPs' Cause. The Board of Trustees Our 8oard must ¢onslst of between threè Imlnlmuml and five Imaximuml trustees. Trustees are èlectèd on an annual basés at ihe AGM,. retlrbng members shall be ellsible for re.electlon wlthout further nomlnztion. We make our dec15i0ns In line wlth our FoSPs' Constltution. at meetln85 of the ¢harlty trustees, bv resolutbon in writin8 or by elertronic form, using a maJoty vote. Due to the resl8notions of three trustees in the last school year we have opportunitles to become a trustee. Athertisements for the roles are attached to the Inv4tation to AGM. To enable prospectlve trustees to make Infomied decisio alx)ut the tommitment required and the election pr(xess, the FoSP5' ConstttLrtion is availabl* to anyinterested parties. Trustee role descrlptlons forthé 3-5 Tole5 are a150 available and current trustees make themselves readily available to answer anv questions those conslderlt)g an applicatlon may have. Treasurers Report On the followin8 page you wll find our Accounts, which have been prepared on a Receipts and Payment5 basis. In total £9.420.17 (rf IntLNne lintluding grants) has been received in the 2022123 academicyear, we also hadfunds rrIed over from the previous year. Afterdedurtingall of the event costs and a small sum for charity insurance and also a Small Sotiety Lottery Permlt. we have been in a SItIon tQ i55ue funding of £9.761.60to s¢hts)I wthintheyear. Some of which wa5 for funds ralsed in the pre¥iou5 year. At the end of the year, ourcash balan is £3,798.83. This is made up of fundinqyet to be issued to school, our £500 minimum bank balan (per the con5titutionl and a total of £1.080 of 8rant funding yet to be spent. Ail SlaL . Ch<bi
CHARITY COMMISSION I FOR ENGLANO AND WAIES Receipts and payments accounts CC16a For thè poriod To Section A Receipts and payments Unfestricted Restricted Endowment Total fund$ Lastyear toth• blUf•lt £ ts)th• toth• r1*1£ to lh• noW•St£ to Ihe ne•rtii£ A1 Recei Fundraisi Gianis events 11355 113 7,223 Sub total (Gross CoMe for AR) 9.78B 11216 13.335 A2 A¥¥¢t and In81M•nt s&l•s. s•• tabl•l. Sub total Total recelpts 1t,256 2,080 1J,JJS 8,788 AJP cosi olfundrA&in Insurance Fln8nce chaig Fund evan 100 1QO 7Z Is Sub total 12M76 13.070 7,7QZ A4 Alsot and In•1m•nI purchases, {•?? table) Sub total Totalpaym•nts 12.676 1,000 13.078 7.702 Net of receipts/(payments} A5 Transfers b•tw•en fvnd A6 Cash furKls last y•4r •nd Cash lunds this )wr end 1.421 1.080 341 1,086 4,140 2,719 4,140 3.799 3,115 4.201 1,080 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted funds Endowmerrt funds Frn o of 8t Pete. Alvescot
to rareSt£ to Marest£ to ne•r¢stf 81 Cash fund6 Cutria(xx)UnVcth hwwj 2,719 Total cash funds 2,719 1.080 Unrestrlcted funds M¥est£ Rtsstrd fund5 Endowment funds nè•rnst £ to ne•rest£ Fuhd to thkh ¥•t k Curr•ntv•lu• Fundto •51•tb•lon Curr••tv•lu• onal Coitlopllon•ll 84 Assets retalned for the ¢harlty'$ own u•e Fund to fftlch r•l•t•# Amt4untdu• tlon•l h•n IIDthal BS Llabllltles Suned by one or Iru8¢ees behBlf of 211 the trustee5 D81e of r¢w81 Signatufe Print Name Mrs .1 S18de 1110912023 Miss Charlotte Ch8lloner 1110912023 Frnd'$ of Sl PeleTr, A$(1
Friends of St Peter’s, Alvescot Registered Charity No. 1177978
AGM MINUTES
Thursday 5[th ] October 2023
Held at St Peters School Alvescot
Attendees
Aily Slade, Charlotte Challoner, Tara Fisher, Diane Axford, Stephanie Hayler, Helen McLennan, Natalie Rainey, Monika Simpson, Charlie Ford, Maria Fischer, Sadie Holland, William Jaques, Lela Bailey, Olivia Knight, Chris Pezzuto, Ania Bowen
Apologies for absence
Hannah Jaques
Minutes of previous Annual General Meeting
Available to review on tables for attendee
Memberships
Attendees were asked to complete a membership form if they wish to vote - if attendees wish to vote any motions during the course of the meeting they must be registered as a member of Friends of St Peter’s in advance. Membership forms were handed out, completed and collected .
Chair and Treasurers Report for the year ending 31 August 2023
Report was read to attendees and recent changes in team shared. July 2023 saw three members of the team resign - in the interim Aily Slade was acting chair.
2022/23 FoSP’s generated £8636 income, this has gone towards 32 iPads, Panto Ice Creams, Leavers Gifts and Software Subscriptions and many more.
Leftover funds are being set aside and will go towards a sheltered learning area.
FoSP’s introduced new events which were a success and hope to run these again whilst coming up with some new ideas.
It was communicated how parents can get involved with helping at events, these included Tuck, Lotto 50/50 and Easy Fundraising.
Election of Trustees of the Committee
(note: a maximum of five trustees, minimum of three trustees as per our Constitution)
Nominations for Trustee positions:
Chair Aily Slade - All attendees voted for
Treasurer Charlotte Challoner - All attendees voted for
Secretary TBC – No nominations so will remain unfilled
Trustee Tara Fisher - All Attendee voted for
Trustee Natalie Rainey - showed her interest in becoming trustee and was voted in by all attendees, Aily Slade to follow up with necessary paperwork.
Any Other Business
Events
Christmas Raffle
As there is a new team and reduced numbers, a Christmas Bizarre will not be held this year and instead FoSP’s will hold Christmas Disco and Elfridges as well as the Christmas Raffle.
Christmas Discos
8 December x 2 discos one for KS1 and KS2 - no siblings allowed who do not attend the school due to capacity and health & safety
Elfridges
8 December, help required. Children will be able to buy a gift for anyone - Parentmail will be sent with instructions of how to order.
Raffle
Raffle tickets will be sent home in book bags and money to be handed back to school - Raffle prizes will be shared via Parentmail and date for when the raffle will be drawn in discussion. Possibly hold a Christmas bake sale on a Friday before term ends.
Christmas Bizarre
Some attendees would have liked to have the bizarre in 2023 and will happily run / organise for 2024. Church has been informed that Christmas Bizarre will not take place this year.
Funding plan for 2023-24
Discuss convenient meeting times/date of next meeting
11 January 2024
Aily Slade Signed 25/10/2023