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2020-09-30-accounts

Trustees’ Annual Report for the period

From 01/10/2019 Period start date To 30/09/20 Period end date

Charity name:Tonbridge Athletic Club

Charity registration number: 1177968

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The provision of athletics facilities
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Maintaining the track
Coaching Athletes of all ages
Organising Athletics events both at
home and at away competitions
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 We all have read and had regard to the
guidance as described

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Club in normal times has 1000
athletes in training and in competition
throughout the year.
The success of the Club at regional and
National level has been remarkable for a
relatively unknown athletics club.
The majority of the athletes are under 18
but train twice per week.
Even in lockdown training continued
under Government guidance.
The contribution to the good health of
so many youngsters cannot be
disregarded.

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The accounts are prepared, audited and
approved at the AGM in February 2021
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Our policy is to have at least 1 years
worth of expenses kept aside. We have
to put more away currently as we are
allowed to use the track provided by
Tonbridge School, but we need to have
reserves to provide facilities should that
generous arrangement cease.
Amount of reserves held Para 1.22 £118,620
Reasons for holding zero
reserves		 Para 1.22 n\a
Details of fund materially in
deficit		 Para 1.24 n\a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:		 Trustees are responsible for the charity
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIO
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are recommended by the
Management Committee to the existing
Trustees who then propose those
thought suitable to the AGM for
approval by the Club members

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Tonbridge Athletic Club
Other name the charity uses
Registered charity number 1177968
Charity’s principal address Main activity is at Tonbridge School Playing Fields,
Tonbridge,
Kent

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
TimothyFagg Chair
Grazia Manzotti
Brian Buckwell
Nina Ridge
Mark Pitcairn-
Knowles

– Corporate trustees names of the directors at the date the report was approved

Director name n\a

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
n\a

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N\a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Timothy Peter Fagg Full name(s) Timothy Peter Fagg Position (eg Secretary, Chair Chair, etc) Date 17/06/2021

----- Start of picture text -----
TONBRIDGE ATHLETIC CLUB
ACCOUNTS
FOR THE YEAR ENDED
30 SEPTEMBER 2020
----- End of picture text -----

Internal Use Only

TONBRIDGE ATHLETIC CLUB

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2020

INCOME
-------------------------------
Subscriptions - Club
(Note 1)
Interest received
Open meetings, home fixtures & club championships
(Note 2)
Tornados Summer athletics week
Income
Less: Expenses
Easy Funds
Other donations
(Note 8)
TOTAL INCOME
EXPENSES
-------------------------------
Transport & lodging
Clothing sales (loss) inc. 2nd hand sales
(Note 5)
Team entries & affiliations
(Note 1)
Track & gym hire
Insurance
Coaching & training courses in EA course
Repairs, renewals & equipment
(Note 3)
Charity set-up
TOTAL EXPENSES
SURPLUS OF INCOME OVER EXPENDITURE		 2020

£
56,996
150
363
0
0
1,548
59,057
(800)
(884)
(9,017)
(17,884)
(615)
(1,166)
(846)
(173)
(31,461)
27,596		 2019
£
£
73,149
207
1,342
7,665
(5,137)
2,528
258
150
77,635
(7,248)
(2,409)
(8,029)
(24,442)
(333)
(5,219)
(32,892)
(82)
(80,653)
(3,018)		 2018

£
80,090
57
3,503
0
390
20,324
104,364
(5,974)
(4,236)
(17,311)
(18,405)
(555)
(1,102)
(86,695)
(2,530)
(137,541)
(33,177)		 2017 2017
£
0
0		 £
0
0		 £
£
79,629
46
2,779
8,790
(6,281)
2,509
483
551
0
85,997
(7,678)
0
(18,060)
(25,491)
(547)
(1,415)
(866)
0
(56,366)
29,630
85,997
(7,678)
0
(18,060)
(25,491)
(547)
(1,415)
(866)
0
(56,366)
29,630

Internal Use Only

TONBRIDGE ATHLETIC CLUB

BALANCE SHEET AS AT 30 SEPTEMBER 2020

FIXED ASSETS
-----------------------
Equipment
NET FIXED ASSETS
CURRENT ASSETS
-----------------------------
Bank balances
- Santander current account
- Santander deposit account
- Barclays current account
- Barclays Travel account
- Barclays deposit account
- Lloyds current account
Cash in hand
Sundry debtors & prepayments
(Note 4)
Clothing stock
(Note 5)
CURRENT LIABILITIES
---------------------------------
Advance receipts
(Note 6)
Sundry creditors & accruals
(Note 7)
NET CURRENT ASSETS
NET TOTAL ASSETS
Represented by:-
ACCUMULATED FUND
---------------------------------
Balance brought forward
Surplus for the year
Balance carried forward		 2020
£
£
0
---------------
0
(0)
0
1,358
0
117,262
0
0
118,620
2,270
9,299
130,189
0
(396)
129,793
129,793
102,197
27,596
129,793		 2019
£
£
0
---------------
0
(0)
0
3,844
5,813
87,563
0
0
97,220
2,848
9,511
109,579
(3,843)
(3,538)
102,197
102,197
105,215
(3,018)
102,197		 2018

£
0
---------------
0
111,403
3,848
8,945
124,196
(3,981)
(15,000)
105,215
105,215
138,392
(33,177)
105,215		 2017
£
100
0
1,876
3,881
105,547
0
0		 £
57,676
91,395
0
0
£
0
---------------
0
149,071
3,123
8,543
160,736
(18,814)
(3,530)
138,392
138,392
108,762
29,630
138,392

Internal Use Only

TONBRIDGE ATHLETIC CLUB

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2020

NOTE 1 - SUBSCRIPTIONS

Members' subscriptions, including joining fees and affiliation fees to England Athletics, are non-refundable, and are accounted for on a receipts basis. These numbers are inclusive of Tonbridge Tornadoes, but less IMG commission, where applicable. As of FY18 EA managed some direct subscriptions renewals, hence affiliation fees and administration fees are deducted before crediting the club.

NOTE 2 - HOSTED EVENTS

Open meetings and Home fixtures includes Development events and cross country, however all meetings have been severly disrupted due to Covid-19

NOTE 3 - EQUIPMENT COSTS

Tonbridge School has responsibility for equipment used by the Club, and it was decided in 2004 to write off the remaining book value shown in the books. Since then, the Income & Expenditure Account includes the cost of any equipment purchased by the Club. Included in the 2020/2019 charge for Repairs Renewals & Equipment are the following specific purchases:

2020
2019
Throwing cage
0
15,754
Coaching accessories & Field event equipment
846
6,138
Storage Facility
0
11,000
Floodlights
0
0
~~846~~
~~32,892~~
NOTE 4 - SUNDRY DEBTORS & PREPAYMENTS
2020
2019
Debtors & prepayments as at 30 September 2020
Track and Gym hire for October
360
1,689
Advance payments National Cross Country
0
500
Tornadoes money not banked
210
225
YDL advance payment for 20/21
720
0
British Athletcis league advance payment for 20/2
800
0
Kit sales, Open meet and Transport
180
434
~~2,270~~
~~2,848~~
NOTE 5 - CLOTHING STOCK SALES
2020
2019
Clothing stock as at 30 September 2020 is valued at cost price, including VAT.
~~9,299~~
~~9,511~~		 2020
2019
0
15,754
846
6,138
0
11,000
0
0
~~846~~
~~32,892~~
~~2,270~~
~~2,848~~
2020
2019
~~9,299~~
~~9,511~~
Stock loss of £884 is after deducting new vest for new members. Difference of income over cost arises from estimated 55
vests donated for new members at £16 (£880). Thus, there is actually a true profit of £200.
NOTE 6 - ADVANCE RECEIPTS
Received in advance as at 30 September 2020
National Cross Country		 2020
2019
0
3,843
~~0~~
~~3,843~~
There has not been an advanced payment for the National Cross Country due to uncertainty around the event taking place
due to Covid-19.
NOTE 7 - SUNDRY CREDITORS & ACCRUALS
Creditors & accruals as at 30 September 2020
Throwing cage
EDM equipment hire
Twilight expenses
Athletics week expenses
Events
Coaching course
Equipment
Somerhill school
England AA
NOTE 8 - OTHER DONATIONS
Received during the year ending 30 September 2020
John Harley
Easy Fundraising
Amazon Smile
Other		 2020
2019
0
0
(250)
(450)
0
(829)
0
(60)
0
(796)
(146)
(270)
0
(314)
0
(419)
0
(400)
~~(396)~~
~~(3,538)~~
0
2019
750
0
170
0
28
0
600
150
~~1,548~~
~~150~~

AUDITOR'S CERTIFICATE TO THE MEMBERS OF TONBRIDGE ATHLETIC CLUB

I have examined the attached Balance Sheet as at 30 September 2020 and Income & Expenditure Account for the year ended on that date and confirm that they have been properly prepared in accordance with the books and other financial records maintained by the Club.

ANTHONY BENNETT ACMA

12 Januar 2021

Internal Use Only

Profit/(Loss) evolution

----- Start of picture text -----
Income v Expense, £
35,000
2020: Whilst
25,000
income is
down due to
lower
members, due
14,726
to lack of
15,000 29,630
27,596 activity within
2020 there has
21,745
been lower
expenditure. 15,898
13,596
5,000
5,801
(3,018)
2020 2019 2018 2017 2016 2015 2014 2013 2012
(5,000)
2019: Spent
£16K on
hammer cage
2018: Spent
and £11k on a £70K on
(15,000) storage facility. floodlights and
(33,177) committed
£15k to a
(25,000)
SURPLUS OF INCOME OVER EXPENDITURE
----- End of picture text -----

----- Start of picture text -----
Cash at bank
Aggregated bank balances, £
160,000
149,071
140,000
129,298
120,000
118,620
111,403
100,000 99,717
97,220
80,000
67,769
60,000
51,515
44,127
40,000
20,000
0
2012 2013 2014 2015 2016 2017 2018 2019 2020
Bank balances
----- End of picture text -----

----- Start of picture text -----
£ Income over Expenditure evolution
160,000
Expenses
reduced YoY TOTAL EXPENSES TOTAL INCOME
due to lower
activity seen in
140,000
2020 due to
Covid-19. In
previous years
there has been
120,000 heavy
investments
into repairs,
renewals and
100,000 equipment
(throwing cage
and storage
facilities)
80,000
60,000
40,000
20,000
0
2012 2013 2014 2015 2016 2017 2018 2020
----- End of picture text -----

----- Start of picture text -----
TONBRIDGE ATHLETIC CLUB
ACCOUNTS
FOR THE YEAR ENDED
30 SEPTEMBER 2020
----- End of picture text -----

Internal Use Only

TONBRIDGE ATHLETIC CLUB

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2020

INCOME
-------------------------------
Subscriptions - Club
(Note 1)
Interest received
Open meetings, home fixtures & club championships
(Note 2)
Tornados Summer athletics week
Income
Less: Expenses
Easy Funds
Other donations
(Note 8)
TOTAL INCOME
EXPENSES
-------------------------------
Transport & lodging
Clothing sales (loss) inc. 2nd hand sales
(Note 5)
Team entries & affiliations
(Note 1)
Track & gym hire
Insurance
Coaching & training courses in EA course
Repairs, renewals & equipment
(Note 3)
Charity set-up
TOTAL EXPENSES
SURPLUS OF INCOME OVER EXPENDITURE		 2020

£
56,996
150
363
0
0
1,548
59,057
(800)
(884)
(9,017)
(17,884)
(615)
(1,166)
(846)
(173)
(31,461)
27,596		 2019
£
£
73,149
207
1,342
7,665
(5,137)
2,528
258
150
77,635
(7,248)
(2,409)
(8,029)
(24,442)
(333)
(5,219)
(32,892)
(82)
(80,653)
(3,018)		 2018

£
80,090
57
3,503
0
390
20,324
104,364
(5,974)
(4,236)
(17,311)
(18,405)
(555)
(1,102)
(86,695)
(2,530)
(137,541)
(33,177)		 2017 2017
£
0
0		 £
0
0		 £
£
79,629
46
2,779
8,790
(6,281)
2,509
483
551
0
85,997
(7,678)
0
(18,060)
(25,491)
(547)
(1,415)
(866)
0
(56,366)
29,630
85,997
(7,678)
0
(18,060)
(25,491)
(547)
(1,415)
(866)
0
(56,366)
29,630

Internal Use Only

TONBRIDGE ATHLETIC CLUB

BALANCE SHEET AS AT 30 SEPTEMBER 2020

FIXED ASSETS
-----------------------
Equipment
NET FIXED ASSETS
CURRENT ASSETS
-----------------------------
Bank balances
- Santander current account
- Santander deposit account
- Barclays current account
- Barclays Travel account
- Barclays deposit account
- Lloyds current account
Cash in hand
Sundry debtors & prepayments
(Note 4)
Clothing stock
(Note 5)
CURRENT LIABILITIES
---------------------------------
Advance receipts
(Note 6)
Sundry creditors & accruals
(Note 7)
NET CURRENT ASSETS
NET TOTAL ASSETS
Represented by:-
ACCUMULATED FUND
---------------------------------
Balance brought forward
Surplus for the year
Balance carried forward		 2020
£
£
0
---------------
0
(0)
0
1,358
0
117,262
0
0
118,620
2,270
9,299
130,189
0
(396)
129,793
129,793
102,197
27,596
129,793		 2019
£
£
0
---------------
0
(0)
0
3,844
5,813
87,563
0
0
97,220
2,848
9,511
109,579
(3,843)
(3,538)
102,197
102,197
105,215
(3,018)
102,197		 2018

£
0
---------------
0
111,403
3,848
8,945
124,196
(3,981)
(15,000)
105,215
105,215
138,392
(33,177)
105,215		 2017
£
100
0
1,876
3,881
105,547
0
0		 £
57,676
91,395
0
0
£
0
---------------
0
149,071
3,123
8,543
160,736
(18,814)
(3,530)
138,392
138,392
108,762
29,630
138,392

Internal Use Only

TONBRIDGE ATHLETIC CLUB

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2020

NOTE 1 - SUBSCRIPTIONS

Members' subscriptions, including joining fees and affiliation fees to England Athletics, are non-refundable, and are accounted for on a receipts basis. These numbers are inclusive of Tonbridge Tornadoes, but less IMG commission, where applicable. As of FY18 EA managed some direct subscriptions renewals, hence affiliation fees and administration fees are deducted before crediting the club.

NOTE 2 - HOSTED EVENTS

Open meetings and Home fixtures includes Development events and cross country, however all meetings have been severly disrupted due to Covid-19

NOTE 3 - EQUIPMENT COSTS

Tonbridge School has responsibility for equipment used by the Club, and it was decided in 2004 to write off the remaining book value shown in the books. Since then, the Income & Expenditure Account includes the cost of any equipment purchased by the Club. Included in the 2020/2019 charge for Repairs Renewals & Equipment are the following specific purchases:

2020
2019
Throwing cage
0
15,754
Coaching accessories & Field event equipment
846
6,138
Storage Facility
0
11,000
Floodlights
0
0
~~846~~
~~32,892~~
NOTE 4 - SUNDRY DEBTORS & PREPAYMENTS
2020
2019
Debtors & prepayments as at 30 September 2020
Track and Gym hire for October
360
1,689
Advance payments National Cross Country
0
500
Tornadoes money not banked
210
225
YDL advance payment for 20/21
720
0
British Athletcis league advance payment for 20/2
800
0
Kit sales, Open meet and Transport
180
434
~~2,270~~
~~2,848~~
NOTE 5 - CLOTHING STOCK SALES
2020
2019
Clothing stock as at 30 September 2020 is valued at cost price, including VAT.
~~9,299~~
~~9,511~~		 2020
2019
0
15,754
846
6,138
0
11,000
0
0
~~846~~
~~32,892~~
~~2,270~~
~~2,848~~
2020
2019
~~9,299~~
~~9,511~~
Stock loss of £884 is after deducting new vest for new members. Difference of income over cost arises from estimated 55
vests donated for new members at £16 (£880). Thus, there is actually a true profit of £200.
NOTE 6 - ADVANCE RECEIPTS
Received in advance as at 30 September 2020
National Cross Country		 2020
2019
0
3,843
~~0~~
~~3,843~~
There has not been an advanced payment for the National Cross Country due to uncertainty around the event taking place
due to Covid-19.
NOTE 7 - SUNDRY CREDITORS & ACCRUALS
Creditors & accruals as at 30 September 2020
Throwing cage
EDM equipment hire
Twilight expenses
Athletics week expenses
Events
Coaching course
Equipment
Somerhill school
England AA
NOTE 8 - OTHER DONATIONS
Received during the year ending 30 September 2020
John Harley
Easy Fundraising
Amazon Smile
Other		 2020
2019
0
0
(250)
(450)
0
(829)
0
(60)
0
(796)
(146)
(270)
0
(314)
0
(419)
0
(400)
~~(396)~~
~~(3,538)~~
0
2019
750
0
170
0
28
0
600
150
~~1,548~~
~~150~~

AUDITOR'S CERTIFICATE TO THE MEMBERS OF TONBRIDGE ATHLETIC CLUB

I have examined the attached Balance Sheet as at 30 September 2020 and Income & Expenditure Account for the year ended on that date and confirm that they have been properly prepared in accordance with the books and other financial records maintained by the Club.

ANTHONY BENNETT ACMA

12 Januar 2021

Internal Use Only

Profit/(Loss) evolution

----- Start of picture text -----
Income v Expense, £
35,000
2020: Whilst
25,000
income is
down due to
lower
members, due
14,726
to lack of
15,000 29,630
27,596 activity within
2020 there has
21,745
been lower
expenditure. 15,898
13,596
5,000
5,801
(3,018)
2020 2019 2018 2017 2016 2015 2014 2013 2012
(5,000)
2019: Spent
£16K on
hammer cage
2018: Spent
and £11k on a £70K on
(15,000) storage facility. floodlights and
(33,177) committed
£15k to a
(25,000)
SURPLUS OF INCOME OVER EXPENDITURE
----- End of picture text -----

----- Start of picture text -----
Cash at bank
Aggregated bank balances, £
160,000
149,071
140,000
129,298
120,000
118,620
111,403
100,000 99,717
97,220
80,000
67,769
60,000
51,515
44,127
40,000
20,000
0
2012 2013 2014 2015 2016 2017 2018 2019 2020
Bank balances
----- End of picture text -----

----- Start of picture text -----
£ Income over Expenditure evolution
160,000
Expenses
reduced YoY TOTAL EXPENSES TOTAL INCOME
due to lower
activity seen in
140,000
2020 due to
Covid-19. In
previous years
there has been
120,000 heavy
investments
into repairs,
renewals and
100,000 equipment
(throwing cage
and storage
facilities)
80,000
60,000
40,000
20,000
0
2012 2013 2014 2015 2016 2017 2018 2020
----- End of picture text -----