## **Trustees’ Annual Report for the period**
## **From 01/10/2019 Period start date To 30/09/20 Period end date**
## **Charity name:Tonbridge Athletic Club**
## **Charity registration number: 1177968**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision of athletics facilities**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Maintaining the track**
**Coaching Athletes of all ages**
**Organising Athletics events both at**
**home and at away competitions**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We all have read and had regard to the**
**guidance as described**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Club in normal times has 1000**
**athletes in training and in competition**
**throughout the year.**
**The success of the Club at regional and**
**National level has been remarkable for a**
**relatively unknown athletics club.**
**The majority of the athletes are under 18**
**but train twice per week.**
**Even in lockdown training continued**
**under Government guidance.**
**The contribution to the good health of**
**so many youngsters cannot be**
**disregarded.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The accounts are prepared, audited and**
**approved at the AGM in February 2021**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our policy is to have at least 1 years**
**worth of expenses kept aside. We have**
**to put more away currently as we are**
**allowed to use the track provided by**
**Tonbridge School, but we need to have**
**reserves to provide facilities should that**
**generous arrangement cease.**|
|Amount of reserves held|Para 1.22|**£118,620**|
|Reasons for holding zero
reserves|Para 1.22|**n\a**|
|Details of fund materially in
deficit|Para 1.24|**n\a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
**Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**Trustees are responsible for the charity**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are recommended by the**
**Management Committee to the existing**
**Trustees who then propose those**
**thought suitable to the AGM for**
**approval by the Club members**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Tonbridge Athletic Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1177968|
|Charity’s principal address|Main activity is at Tonbridge School Playing Fields,
Tonbridge,
Kent|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||TimothyFagg|Chair|||
||Grazia Manzotti||||
||Brian Buckwell||||
||Nina Ridge||||
||Mark Pitcairn-
Knowles||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name n\a**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**n\a**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N\a**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Timothy Peter Fagg **Full name(s)** Timothy Peter Fagg **Position (eg Secretary,** Chair **Chair, etc) Date** 17/06/2021
**----- Start of picture text -----**
TONBRIDGE ATHLETIC CLUB
ACCOUNTS
FOR THE YEAR ENDED
30 SEPTEMBER 2020
**----- End of picture text -----**
# Internal Use Only
## **TONBRIDGE ATHLETIC CLUB**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2020**
|**INCOME**
**-------------------------------**
Subscriptions - Club
(Note 1)
Interest received
Open meetings, home fixtures & club championships
(Note 2)
Tornados Summer athletics week
Income
Less: Expenses
Easy Funds
Other donations
(Note 8)
TOTAL INCOME
**EXPENSES**
**-------------------------------**
Transport & lodging
Clothing sales (loss) inc. 2nd hand sales
(Note 5)
Team entries & affiliations
(Note 1)
Track & gym hire
Insurance
Coaching & training courses in EA course
Repairs, renewals & equipment
(Note 3)
Charity set-up
TOTAL EXPENSES
**SURPLUS OF INCOME OVER EXPENDITURE**||**2020**
**£**
56,996
150
363
0
0
1,548
59,057
(800)
(884)
(9,017)
(17,884)
(615)
(1,166)
(846)
(173)
(31,461)
27,596|**2019**
**£**
**£**
73,149
207
1,342
7,665
(5,137)
2,528
258
150
77,635
(7,248)
(2,409)
(8,029)
(24,442)
(333)
(5,219)
(32,892)
(82)
(80,653)
(3,018)||**2018**
**£**
80,090
57
3,503
0
390
20,324
104,364
(5,974)
(4,236)
(17,311)
(18,405)
(555)
(1,102)
(86,695)
(2,530)
(137,541)
(33,177)|**2017**|**2017**|
|---|---|---|---|---|---|---|---|
||**£**
0
0|||**£**
0
0||**£**
**£**
79,629
46
2,779
8,790
(6,281)
2,509
483
551
0
85,997
(7,678)
0
(18,060)
(25,491)
(547)
(1,415)
(866)
0
(56,366)
29,630||
|||||||||
||||||||85,997|
||||||||(7,678)
0
(18,060)
(25,491)
(547)
(1,415)
(866)
0|
||||||||(56,366)|
||||||||29,630|
# Internal Use Only
## **TONBRIDGE ATHLETIC CLUB**
## **BALANCE SHEET AS AT 30 SEPTEMBER 2020**
|**FIXED ASSETS**
**-----------------------**
Equipment
NET FIXED ASSETS
**CURRENT ASSETS**
**-----------------------------**
Bank balances
- Santander current account
- Santander deposit account
- Barclays current account
- Barclays Travel account
- Barclays deposit account
- Lloyds current account
Cash in hand
Sundry debtors & prepayments
(Note 4)
Clothing stock
(Note 5)
**CURRENT LIABILITIES**
**---------------------------------**
Advance receipts
(Note 6)
Sundry creditors & accruals
(Note 7)
NET CURRENT ASSETS
**NET TOTAL ASSETS**
**Represented by:-**
**ACCUMULATED FUND**
**---------------------------------**
Balance brought forward
Surplus for the year
**Balance carried forward**|**2020**
**£**
**£**
0
---------------
0
(0)
0
1,358
0
117,262
0
0
118,620
2,270
9,299
130,189
0
(396)
129,793
129,793
102,197
27,596
129,793|**2019**
**£**
**£**
0
---------------
0
(0)
0
3,844
5,813
87,563
0
0
97,220
2,848
9,511
109,579
(3,843)
(3,538)
102,197
102,197
105,215
(3,018)
102,197||**2018**
**£**
0
---------------
0
111,403
3,848
8,945
124,196
(3,981)
(15,000)
105,215
105,215
138,392
(33,177)
105,215||**2017**|
|---|---|---|---|---|---|---|
||||**£**
100
0
1,876
3,881
105,547
0
0||**£**
57,676
91,395
0
0|
**£**
0
---------------
0
149,071
3,123
8,543|
||||||||
|||||||160,736
(18,814)
(3,530)|
|||||||138,392|
|||||||138,392|
|||||||108,762
29,630|
|||||||138,392|
# Internal Use Only
## **TONBRIDGE ATHLETIC CLUB**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2020**
## **NOTE 1 - SUBSCRIPTIONS**
Members' subscriptions, including joining fees and affiliation fees to England Athletics, are non-refundable, and are accounted for on a receipts basis. These numbers are inclusive of Tonbridge Tornadoes, but less IMG commission, where applicable. As of FY18 EA managed some direct subscriptions renewals, hence affiliation fees and administration fees are deducted before crediting the club.
## **NOTE 2 - HOSTED EVENTS**
Open meetings and Home fixtures includes Development events and cross country, however all meetings have been severly disrupted due to Covid-19
## **NOTE 3 - EQUIPMENT COSTS**
Tonbridge School has responsibility for equipment used by the Club, and it was decided in 2004 to write off the remaining book value shown in the books. Since then, the Income & Expenditure Account includes the cost of any equipment purchased by the Club. Included in the 2020/2019 charge for Repairs Renewals & Equipment are the following specific purchases:
|**2020**
**2019**
Throwing cage
0
15,754
Coaching accessories & Field event equipment
846
6,138
Storage Facility
0
11,000
Floodlights
0
0
~~846~~
~~32,892~~
**NOTE 4 - SUNDRY DEBTORS & PREPAYMENTS**
**2020**
**2019**
Debtors & prepayments as at 30 September 2020
Track and Gym hire for October
360
1,689
Advance payments National Cross Country
0
500
Tornadoes money not banked
210
225
YDL advance payment for 20/21
720
0
British Athletcis league advance payment for 20/2
800
0
Kit sales, Open meet and Transport
180
434
~~2,270~~
~~2,848~~
**NOTE 5 - CLOTHING STOCK SALES**
**2020**
**2019**
Clothing stock as at 30 September 2020 is valued at cost price, including VAT.
~~9,299~~
~~9,511~~|**2020**
**2019**
0
15,754
846
6,138
0
11,000
0
0
|
|---|---|
||~~846~~
~~32,892~~|
||~~2,270~~
~~2,848~~|
||**2020**
**2019**
|
||~~9,299~~
~~9,511~~|
|||
|Stock loss of £884 is after deducting new vest for new members. Difference of income over cost arises from estimated 55
vests donated for new members at £16 (£880). Thus, there is actually a true profit of £200.||
|**NOTE 6 - ADVANCE RECEIPTS**
Received in advance as at 30 September 2020
National Cross Country|**2020**
**2019**
0
3,843
|
||~~0~~
~~3,843~~|
|||
|There has not been an advanced payment for the National Cross Country due to uncertainty around the event taking place
due to Covid-19.||
|**NOTE 7 - SUNDRY CREDITORS & ACCRUALS**
Creditors & accruals as at 30 September 2020
Throwing cage
EDM equipment hire
Twilight expenses
Athletics week expenses
Events
Coaching course
Equipment
Somerhill school
England AA
**NOTE 8 - OTHER DONATIONS**
Received during the year ending 30 September 2020
John Harley
Easy Fundraising
Amazon Smile
Other|**2020**
**2019**
0
0
(250)
(450)
0
(829)
0
(60)
0
(796)
(146)
(270)
0
(314)
0
(419)
0
(400)
|
||~~(396)~~
~~(3,538)~~|
||**0**
**2019**
750
0
170
0
28
0
600
150
|
||~~1,548~~
~~150~~|
## **AUDITOR'S CERTIFICATE TO THE MEMBERS OF TONBRIDGE ATHLETIC CLUB**
I have examined the attached Balance Sheet as at 30 September 2020 and Income & Expenditure Account for the year ended on that date and confirm that they have been properly prepared in accordance with the books and other financial records maintained by the Club.
________________________________
## **ANTHONY BENNETT ACMA**
12 Januar 2021
# Internal Use Only
## **Profit/(Loss) evolution**
**----- Start of picture text -----**
Income v Expense, £
35,000
2020: Whilst
25,000
income is
down due to
lower
members, due
14,726
to lack of
15,000 29,630
27,596 activity within
2020 there has
21,745
been lower
expenditure. 15,898
13,596
5,000
5,801
(3,018)
2020 2019 2018 2017 2016 2015 2014 2013 2012
(5,000)
2019: Spent
£16K on
hammer cage
2018: Spent
and £11k on a £70K on
(15,000) storage facility. floodlights and
(33,177) committed
£15k to a
(25,000)
SURPLUS OF INCOME OVER EXPENDITURE
**----- End of picture text -----**
**----- Start of picture text -----**
Cash at bank
Aggregated bank balances, £
160,000
149,071
140,000
129,298
120,000
118,620
111,403
100,000 99,717
97,220
80,000
67,769
60,000
51,515
44,127
40,000
20,000
0
2012 2013 2014 2015 2016 2017 2018 2019 2020
Bank balances
**----- End of picture text -----**
**----- Start of picture text -----**
£ Income over Expenditure evolution
160,000
Expenses
reduced YoY TOTAL EXPENSES TOTAL INCOME
due to lower
activity seen in
140,000
2020 due to
Covid-19. In
previous years
there has been
120,000 heavy
investments
into repairs,
renewals and
100,000 equipment
(throwing cage
and storage
facilities)
80,000
60,000
40,000
20,000
0
2012 2013 2014 2015 2016 2017 2018 2020
**----- End of picture text -----**
**----- Start of picture text -----**
TONBRIDGE ATHLETIC CLUB
ACCOUNTS
FOR THE YEAR ENDED
30 SEPTEMBER 2020
**----- End of picture text -----**
# Internal Use Only
## **TONBRIDGE ATHLETIC CLUB**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2020**
|**INCOME**
**-------------------------------**
Subscriptions - Club
(Note 1)
Interest received
Open meetings, home fixtures & club championships
(Note 2)
Tornados Summer athletics week
Income
Less: Expenses
Easy Funds
Other donations
(Note 8)
TOTAL INCOME
**EXPENSES**
**-------------------------------**
Transport & lodging
Clothing sales (loss) inc. 2nd hand sales
(Note 5)
Team entries & affiliations
(Note 1)
Track & gym hire
Insurance
Coaching & training courses in EA course
Repairs, renewals & equipment
(Note 3)
Charity set-up
TOTAL EXPENSES
**SURPLUS OF INCOME OVER EXPENDITURE**||**2020**
**£**
56,996
150
363
0
0
1,548
59,057
(800)
(884)
(9,017)
(17,884)
(615)
(1,166)
(846)
(173)
(31,461)
27,596|**2019**
**£**
**£**
73,149
207
1,342
7,665
(5,137)
2,528
258
150
77,635
(7,248)
(2,409)
(8,029)
(24,442)
(333)
(5,219)
(32,892)
(82)
(80,653)
(3,018)||**2018**
**£**
80,090
57
3,503
0
390
20,324
104,364
(5,974)
(4,236)
(17,311)
(18,405)
(555)
(1,102)
(86,695)
(2,530)
(137,541)
(33,177)|**2017**|**2017**|
|---|---|---|---|---|---|---|---|
||**£**
0
0|||**£**
0
0||**£**
**£**
79,629
46
2,779
8,790
(6,281)
2,509
483
551
0
85,997
(7,678)
0
(18,060)
(25,491)
(547)
(1,415)
(866)
0
(56,366)
29,630||
|||||||||
||||||||85,997|
||||||||(7,678)
0
(18,060)
(25,491)
(547)
(1,415)
(866)
0|
||||||||(56,366)|
||||||||29,630|
# Internal Use Only
## **TONBRIDGE ATHLETIC CLUB**
## **BALANCE SHEET AS AT 30 SEPTEMBER 2020**
|**FIXED ASSETS**
**-----------------------**
Equipment
NET FIXED ASSETS
**CURRENT ASSETS**
**-----------------------------**
Bank balances
- Santander current account
- Santander deposit account
- Barclays current account
- Barclays Travel account
- Barclays deposit account
- Lloyds current account
Cash in hand
Sundry debtors & prepayments
(Note 4)
Clothing stock
(Note 5)
**CURRENT LIABILITIES**
**---------------------------------**
Advance receipts
(Note 6)
Sundry creditors & accruals
(Note 7)
NET CURRENT ASSETS
**NET TOTAL ASSETS**
**Represented by:-**
**ACCUMULATED FUND**
**---------------------------------**
Balance brought forward
Surplus for the year
**Balance carried forward**|**2020**
**£**
**£**
0
---------------
0
(0)
0
1,358
0
117,262
0
0
118,620
2,270
9,299
130,189
0
(396)
129,793
129,793
102,197
27,596
129,793|**2019**
**£**
**£**
0
---------------
0
(0)
0
3,844
5,813
87,563
0
0
97,220
2,848
9,511
109,579
(3,843)
(3,538)
102,197
102,197
105,215
(3,018)
102,197||**2018**
**£**
0
---------------
0
111,403
3,848
8,945
124,196
(3,981)
(15,000)
105,215
105,215
138,392
(33,177)
105,215||**2017**|
|---|---|---|---|---|---|---|
||||**£**
100
0
1,876
3,881
105,547
0
0||**£**
57,676
91,395
0
0|
**£**
0
---------------
0
149,071
3,123
8,543|
||||||||
|||||||160,736
(18,814)
(3,530)|
|||||||138,392|
|||||||138,392|
|||||||108,762
29,630|
|||||||138,392|
# Internal Use Only
## **TONBRIDGE ATHLETIC CLUB**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2020**
## **NOTE 1 - SUBSCRIPTIONS**
Members' subscriptions, including joining fees and affiliation fees to England Athletics, are non-refundable, and are accounted for on a receipts basis. These numbers are inclusive of Tonbridge Tornadoes, but less IMG commission, where applicable. As of FY18 EA managed some direct subscriptions renewals, hence affiliation fees and administration fees are deducted before crediting the club.
## **NOTE 2 - HOSTED EVENTS**
Open meetings and Home fixtures includes Development events and cross country, however all meetings have been severly disrupted due to Covid-19
## **NOTE 3 - EQUIPMENT COSTS**
Tonbridge School has responsibility for equipment used by the Club, and it was decided in 2004 to write off the remaining book value shown in the books. Since then, the Income & Expenditure Account includes the cost of any equipment purchased by the Club. Included in the 2020/2019 charge for Repairs Renewals & Equipment are the following specific purchases:
|**2020**
**2019**
Throwing cage
0
15,754
Coaching accessories & Field event equipment
846
6,138
Storage Facility
0
11,000
Floodlights
0
0
~~846~~
~~32,892~~
**NOTE 4 - SUNDRY DEBTORS & PREPAYMENTS**
**2020**
**2019**
Debtors & prepayments as at 30 September 2020
Track and Gym hire for October
360
1,689
Advance payments National Cross Country
0
500
Tornadoes money not banked
210
225
YDL advance payment for 20/21
720
0
British Athletcis league advance payment for 20/2
800
0
Kit sales, Open meet and Transport
180
434
~~2,270~~
~~2,848~~
**NOTE 5 - CLOTHING STOCK SALES**
**2020**
**2019**
Clothing stock as at 30 September 2020 is valued at cost price, including VAT.
~~9,299~~
~~9,511~~|**2020**
**2019**
0
15,754
846
6,138
0
11,000
0
0
|
|---|---|
||~~846~~
~~32,892~~|
||~~2,270~~
~~2,848~~|
||**2020**
**2019**
|
||~~9,299~~
~~9,511~~|
|||
|Stock loss of £884 is after deducting new vest for new members. Difference of income over cost arises from estimated 55
vests donated for new members at £16 (£880). Thus, there is actually a true profit of £200.||
|**NOTE 6 - ADVANCE RECEIPTS**
Received in advance as at 30 September 2020
National Cross Country|**2020**
**2019**
0
3,843
|
||~~0~~
~~3,843~~|
|||
|There has not been an advanced payment for the National Cross Country due to uncertainty around the event taking place
due to Covid-19.||
|**NOTE 7 - SUNDRY CREDITORS & ACCRUALS**
Creditors & accruals as at 30 September 2020
Throwing cage
EDM equipment hire
Twilight expenses
Athletics week expenses
Events
Coaching course
Equipment
Somerhill school
England AA
**NOTE 8 - OTHER DONATIONS**
Received during the year ending 30 September 2020
John Harley
Easy Fundraising
Amazon Smile
Other|**2020**
**2019**
0
0
(250)
(450)
0
(829)
0
(60)
0
(796)
(146)
(270)
0
(314)
0
(419)
0
(400)
|
||~~(396)~~
~~(3,538)~~|
||**0**
**2019**
750
0
170
0
28
0
600
150
|
||~~1,548~~
~~150~~|
## **AUDITOR'S CERTIFICATE TO THE MEMBERS OF TONBRIDGE ATHLETIC CLUB**
I have examined the attached Balance Sheet as at 30 September 2020 and Income & Expenditure Account for the year ended on that date and confirm that they have been properly prepared in accordance with the books and other financial records maintained by the Club.
________________________________
## **ANTHONY BENNETT ACMA**
12 Januar 2021
# Internal Use Only
## **Profit/(Loss) evolution**
**----- Start of picture text -----**
Income v Expense, £
35,000
2020: Whilst
25,000
income is
down due to
lower
members, due
14,726
to lack of
15,000 29,630
27,596 activity within
2020 there has
21,745
been lower
expenditure. 15,898
13,596
5,000
5,801
(3,018)
2020 2019 2018 2017 2016 2015 2014 2013 2012
(5,000)
2019: Spent
£16K on
hammer cage
2018: Spent
and £11k on a £70K on
(15,000) storage facility. floodlights and
(33,177) committed
£15k to a
(25,000)
SURPLUS OF INCOME OVER EXPENDITURE
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Cash at bank
Aggregated bank balances, £
160,000
149,071
140,000
129,298
120,000
118,620
111,403
100,000 99,717
97,220
80,000
67,769
60,000
51,515
44,127
40,000
20,000
0
2012 2013 2014 2015 2016 2017 2018 2019 2020
Bank balances
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£ Income over Expenditure evolution
160,000
Expenses
reduced YoY TOTAL EXPENSES TOTAL INCOME
due to lower
activity seen in
140,000
2020 due to
Covid-19. In
previous years
there has been
120,000 heavy
investments
into repairs,
renewals and
100,000 equipment
(throwing cage
and storage
facilities)
80,000
60,000
40,000
20,000
0
2012 2013 2014 2015 2016 2017 2018 2020
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