2021-07-01-accounts - Map Of Australia Trust

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Trustees’ Annual Report for the period from 02/07/2020 to 01/07/2021

Charity name: MAP OF AUSTRALIA TRUST

Charity registration number: 1177961

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To restore and provide information about the Map of Australia, a historic chalk badge, dating from the First World War, carved into a hillside near Compton Chamberlayne, Wiltshire, United Kingdom.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To promote local history and tell the story of Hurdcott Camp during the First World War. The chalk badge is the last surviving remnant of what was a large training camp and is now visible once more from the main A30 road running between Salisbury and Shaftesbury. A website has been created, an Anzac Day service is held every year and we engage with the public via social media channels such as Twitter and Facebook.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/a
Policy on social investment including program related investment	Para 1.38	N/a
Contribution made by volunteers	Para 1.38	Volunteers have conducted the bulk of the Trust’s activities from working on the hillside to maintain the Map and supporting activities and services. The Anzac Day service is attended by volunteers, locals and several members of the Australian Armed Forces.
Other		N/a

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	There is a great deal of local support for the Map of Australia Trust as many had mourned the loss of this unique chalk badge located on the hillside near the village of Compton Chamberlayne. Regular working parties are advertised to provide maintenance to the Map, to ensure it remains clearly visible in the landscape. Remembrance services were held, both Armistice Day and ANZAC Day and visitors from the Australian High Commission were escorted around the Map. The Map continues to attract attention from local and Australian service charities and the charity’s Facebook page and website are frequently accessed by the public.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The Map has continued to serve as a major centre for interested parties and families of WW1 veterans and historians who are interested in local history.
Performance of fundraising activities against objectives set	Para 1.41	Fundraising has not been as successful as had been hoped, however the running costs of the charity are minimal and our work continues to access funds from the Australian Department for Veterans Affairs.
Investment performance against objectives	Para 1.41	N/a
Other		N/a

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity raised money from public donations totalling £100. Expenditure was minimal with only the mandatory third-party insurance and the purchase of small tools for restoration work.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserve of £200 is maintained to ensure that the mandatory insurance fee can be paid each year. The charity has no other fixed costs.
Amount of reserves held	Para 1.22	£1,955
Reasons for holding zero reserves	Para 1.22	N/a
Details of fund materially in deficit	Para 1.24	N/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about the charity continuing as a going concern.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations from the public.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/a
A description of the principal risks facing the charity	Para 1.46	Inability to fundraise or organise events due to Covid-19 restrictions.
Other		N/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution Document
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions eg. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Volunteer selection

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/a
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/a
Relationship with any related parties	Para 1.51	The trustees are occasionally reimbursed for expenses that they incur on behalf of the charity, such as refreshment costs for the volunteers.
Other		N/a

Reference and Administrative details

Charity name	Map of Australia Trust
Other name the charity uses
Registered charity number	1177961
Charity’s principal address	1 Church Hatch, Downton, Salisbury, SP5 3PL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Helen Roberts	Chair
	Tim Butler	Secretary
	Ben Passmore

– Corporate trustees names of the directors at the date the report was approved Director name N/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/a

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
None

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	HELEN ROBERTS	TIM BUTLER
	CHAIR	SECRETARY
	21/04/2023
	21/04/2023

MAP OF AUSTRALIA TRUST 1177961 Receipts and payments accounts CC16a For the period 02/07/2020 01/01/2021 To from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 100 - - - - - - - 100 - - - 100 145 76 - - - - - - - 221 - - - 221 - 121 - 2,076 1,955	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 100 - - - - - - - 100 - - - 100 145 76 - - - - - - - 221 - - - 221 - 121	Last year to the nearest £
Donations from thepublic	100				1,314
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	100				1,314

A2 Asset and investment sales, (see table).
	-
	-				-
~~*Sub total*~~	-				-
*Total receipts* A3 Payments
					1,314

Third-partyinsurancepremium	145				132
Tools for restoration work	76				-
Sundryexpenses	-				29
Refreshments	-				85
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	221				246

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					246

	- 121	-	-	- 121	1,068
	-	-	-	-	-
	2,076	-	-	2,076	1,008
	1,955	-	-	1,955	2,076

CCXX R1 accounts (SS)

28/04/2023

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Flagpole Bank balance Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,955 - - - - - 1,955 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted fund - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name HELEN ROBERTS TIMOTHY BUTLER	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		HELEN ROBERTS	21/04/2023
		TIMOTHY BUTLER	21/04/2023

CCXX R2 accounts (SS)

28/04/2023