## **Trustees’ Annual Report for the period from 02/07/2020 to 01/07/2021** ## **Charity name: MAP OF AUSTRALIA TRUST** ## **Charity registration number: 1177961** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To restore and provide information about
the Map of Australia, a historic chalk
badge, dating from the First World War,
carved into a hillside near Compton
Chamberlayne, Wiltshire, United Kingdom.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To promote local history and tell the story
of Hurdcott Camp during the First World
War. The chalk badge is the last surviving
remnant of what was a large training camp
and is now visible once more from the main
A30 road running between Salisbury and
Shaftesbury. A website has been created,
an Anzac Day service is held every year
and we engage with the public via social
media channels such as Twitter and
Facebook.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/a| |Policy on social investment
including program related
investment|Para 1.38|N/a| |Contribution made by
volunteers|Para 1.38|Volunteers have conducted the bulk of the
Trust’s activities from working on the
hillside to maintain the Map and supporting
activities and services. The Anzac Day
service is attended by volunteers, locals
and several members of the Australian
Armed Forces.| |Other||N/a| **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|There is a great deal of local support for
the Map of Australia Trust as many had
mourned the loss of this unique chalk
badge located on the hillside near the
village of Compton Chamberlayne.
Regular working parties are advertised to
provide maintenance to the Map, to ensure
it remains clearly visible in the landscape.
Remembrance services were held, both
Armistice Day and ANZAC Day and visitors
from the Australian High Commission were
escorted around the Map. The Map
continues to attract attention from local and
Australian service charities and the
charity’s Facebook page and website are
frequently accessed by the public.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The Map has continued to serve as a major
centre for interested parties and families of
WW1 veterans and historians who are
interested in local history.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising has not been as successful as
had been hoped, however the running
costs of the charity are minimal and our
work continues to access funds from the
Australian Department for Veterans Affairs.| |Investment performance
against objectives|Para 1.41|N/a| |Other||N/a| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity raised money from public
donations totalling £100. Expenditure was
minimal with only the mandatory third-party
insurance and the purchase of small tools
for restoration work.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserve of £200 is maintained to ensure
that the mandatory insurance fee can be
paid each year. The charity has no other
fixed costs.| |Amount of reserves held|Para 1.22|£1,955| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties about the charity
continuing as a going concern.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Donations from the public.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/a| |A description of the principal
risks facing the charity|Para 1.46|Inability to fundraise or organise events due
to Covid-19 restrictions.| |Other||N/a| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution Document| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions eg.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Volunteer selection| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|N/a| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/a| |Relationship with any
related parties|Para 1.51|The trustees are occasionally reimbursed
for expenses that they incur on behalf of
the charity, such as refreshment costs for
the volunteers.| |Other||N/a| ## **Reference and Administrative details** |Charity name|**Map of Australia Trust**| |---|---| |Other name the charity uses|| |Registered charity number|**1177961**| |Charity’s principal address|**1 Church Hatch, Downton, Salisbury, SP5 3PL**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Helen Roberts|Chair||| ||Tim Butler|Secretary||| ||Ben Passmore|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/a**||| |||| |||| |||| |||| |||| **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**None**||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||HELEN ROBERTS|TIM BUTLER| ||
CHAIR|SECRETARY| ||21/04/2023|| ||21/04/2023|| **MAP OF AUSTRALIA TRUST 1177961 Receipts and payments accounts CC16a For the period** 02/07/2020 01/01/2021 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**100**
**-**
**-**
**-**
**100**
**145**
**76**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**221**
**-**
**-**
**-**
**221**
**- 121**
**-**
**2,076**
**1,955**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**100**
**-**
**-**
**-**
**100**
**145**
**76**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**221**
**-**
**-**
**-**
**221**

**- 121**|**Total funds**
**to the nearest £**
**100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**100**
**-**
**-**
**-**
**100**
**145**
**76**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**221**
**-**
**-**
**-**
**221**

**- 121**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Donations from thepublic|**100**|||||**1,314**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**100**|||||**1,314**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**
|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**1,314**| |||||||| |Third-partyinsurancepremium|**145**|||||**132**| |Tools for restoration work|**76**|||||**-**| |Sundryexpenses|**-**|||||**29**| |Refreshments|**-**|||||**85**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**221**|||||**246**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**246**| |||||||| ||**- 121**|**-**|**-**|
**- 121**||**1,068**| ||**-**|**-**|**-**|**-**||**-**| ||**2,076**|**-**|**-**|**2,076**||**1,008**| ||**1,955**|**-**|**-**|**1,955**||**2,076**| CCXX R1 accounts (SS) 28/04/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Flagpole
Bank balance
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,955**
**-**
**-**
**-**
**-**
**-**
**1,955**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted fund
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
HELEN ROBERTS
TIMOTHY BUTLER|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||HELEN ROBERTS|21/04/2023| |||TIMOTHY BUTLER|21/04/2023| CCXX R2 accounts (SS) 28/04/2023 2