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2025-12-31-accounts

Trustees’ Annual Report for the period

From 01/01/2025 Period start date To 31/12/2025 Period end date Charity name: Fylingdales Museum & Archive Trust

Charity registration number: 1177886

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance the education of the public by
the provision of a Museum to collect
preserve and exhibit items of historical,
industrial and ecological interest with
particular emphasis on items relating to the
locality of Robin Hood’s Bay and Fylingdales
and to maintain an archive of documents,
books, maps, photographs and other forms
of written and printed word to enable these
to be accessed by the public for study and
other purposes.
Summary
of
the
main
activities in relation to those
purposes
for
the
public
benefit, in particular, the
activities,
projects
or
services identified in the
accounts.		 Para
1.17
and 1.19		 The main activities are:
-
Operation
of
the
Fylingdales
Museum.
-
Restoration & display of artifacts
related to prior times in Fylingdales.
-
Maintenance of the Flylingdales
Archive, and making this available to
the public for research purposes.
Statement
confirming
whether the trustees have
had regard to the guidance
issued
by
the
Charity
Commission
on
public
benefit		 Para 1.18 Yes.
Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Policy on grant making Para 1.38 Grant-making, is not a material part of the
charity’s activities
Policy on social investment
including program related
investment		 Para 1.38 The charity invests its monies in maintaining
an operating the museum, provisioning
professional restoration and maintenance of
the artefacts held in the museum and the
archive.
Contribution
made
by
volunteers		 Para 1.38 The museum and archive is manned by
volunteers. Museum volunteers operate the
museum, contribute to its maintenance and
operation.

Achievements and Performance

Summary
of
the
main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity has successfully maintained the
museum (a listed building) in good repair.
The charity has successfully maintained the
artefacts contained within the museum.
The charity has successfully maintained and
added to the content of the archive.
By undertaking the three points above, we
have successfully provided access to these
to the general public and those undertaking
research into the historyof Fylingdales.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 N/A
Performance of fundraising
activities against objectives
set		 Para 1.41 N/A
Investment
performance
against objectives		 Para 1.41 N/A

Financial Revie w

Financial Review
Review
of
the
charity’s
financial position at the end
of the period		 Para 1.21 Please see annual accounts submission
Statement
explaining
the
policy for holding reserves
stating why they are held		 Para 1.22 We hold reserves within our coop interest
account in order to gain a higher return then
what would be archived if solely held in a
cash account.
Amount of reserves held Para 1.22 Please see annual accounts submission
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation
of
any
uncertainties
about
the
charity continuing as a going
concern		 Para 1.23 There are no uncertainties, the charity is
well attended and supported and is
financially sound.

Additional information (optional)

You may choose to include further statements where relevant about:

The
charity’s
principal
sources of funds (including
any fundraising)		 Para 1.47 The charities income is generated through
donations at the museum, other donations
and grants and retail sales generated by
selling items relating to local history at the
museum itself.
Investment
policy
and
objectives
including
any		 Para 1.46 N/A
social
investment
policy
adopted
A description of the principal
risks facing the charity		 Para 1.46 The museum building is over 150 years old
and is a listed building. The museum must
be maintained regularly, otherwise there is a
risk that it could fall into disrepair.
In 2026, we completed a 3-year renovation
program. The fabric of the museum building
has been preserved for many generations to
come.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How
is
the
charity
constituted?
(e.g
unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including
details
of
any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustee’s are invited by the committee to
become Trustees – following an expression
of interest made by the potential trustee to
the charity.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies
and
procedures
adopted for the induction and
training of trustees		 Para 1.51 N/A
The charity’s organisational
structure and any wider
network
with
which
the
charity works		 Para 1.51 The
Charity
maintains
a
volunteer
management committee made up of an
elected Chairman, Secretary, Treasurer,
and includes a nominated ‘museum curator’,
‘archivist’, ‘buildings manager’, ‘retail sales
manager’ and ‘IT manager’. These roles are
supported by other committee members.
Relationship with any related
parties		 Para 1.51 We are supported by Museum Development
Yorkshire, and The North Yorks National
Parks.

Reference and Administrative details

Charity name Fylingdales Museum & Archive Trust
Other name the charity uses Ronin Hood’s Bay Museum
Registered charity number 1177886
Charity’s principal address Fylingdales Museum Trust C/O Bay Museum, Fisherhead,
Robin hood’s Bay, Whitby, North Yorkshire, YO224TQ.

Names of the charity trustees who manage the charity

Trustee name
PhilipHaigh
Jane Mortimer
Ross Daniel
Claire Thomas
Alan Staniforth		 Office (if any) Dates acted if not
**for whole year **		 Name of body entitled to
appoint trustee (ifany)
Chairman/Trustee Whole Year Charity’s Committee
Trustee Whole Year Charity’s Committee
Trustee Whole Year Charity’s Committee
Trustee Whole Year Charity’s Committee
Trustee Whole Year Charity’s Committee

Corporate trustees – names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets held in N/A this capacity Name and objects of the charity on N/A whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None.

Other optional information

None.

Declarations

Declarations
Signature Philip Haigh
Full Name: Philip Haigh
Position: Chairman/Trustee
Date: 06/01/2026

Company registration number: CE013753 Charity registration number: 1177886

FYLINGDALES MUSEUM & ARCHIVE TRUST TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2025

Fylingdales Museum & Archive Trust Contents

Page
Trustees' Report 1—3
Independent Examiner's Report 4
Statement of Financial Activities 5
Statement of Financial Position 6
Notes to the Financial Statements 7—11
The following pages do not form part of the statutory accounts:
Detailed Statement of Financial Activities 12

Fylingdales Museum & Archive Trust Trustees' Report For The Year Ended 31 December 2025

The trustees present their report and the financial statements for the year ended 31 December 2025.

Objectives and Activities

Aims and Objectives

To advance the education of the public by the provision of a museum to collect preserve and exhibit items of historical, industrial and ecological interest with particular emphasis on items relating to the locality of Robin Hood’s Bay and Fylingdales and to maintain an archive of documents, books, maps, photographs and other forms of written and printed word to enable these to be accessed by the public for study and other purposes.

Significant Activities

The main activities are:

Public Benefit

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.

Public benefit

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

Social investments

The charity invests its monies in maintaining an operating the museum, provisioning professional restoration and maintenance of the artefacts held in the museum and the archive.

Grant making

Grant-making is not a material part of the charity's activities

Volunteers

The museum and archive is manned by volunteers. Museum volunteers operate the museum, contribute to its maintenance and operation.

Achievements and Performance

Main Achievements

The charity has successfully maintained the museum (a listed building) in good repair.

The charity has successfully maintained the artefacts contained within the museum.

The charity has successfully maintained and added to the content of the archive.

By undertaking the three points above, we have successfully provided access to these to the general public and those undertaking research into the history of Fylingdales.

Financial Review

Financial Position

The financial position of the charity is good. Reserves are £77,985 (2024: £102,411)

Page 1

Fylingdales Museum & Archive Trust Trustees' Report (continued) For The Year Ended 31 December 2025

Going Concern

There are no uncertainties, the charity is well attended and supported and is financially sound.

Principal funding sources

The charities income is generated through donations at the museum, other donations and grants and retail sales generated by selling items relating to local history at the museum itself.

Structure, Governance and Management

Governing Document

The charity is controlled by its governing document, a deed of trust, and constitutes a charitable incorporated organisation (CIO).

Trustee Selection Methods

Trustees are invited by the committee to become Trustees - following an expression of interest made by the potential trustee to the charity.

Organisational structure

The Charity maintains a volunteer management committee made up of an elected Chairman, Secretary, Treasurer, and includes a nominated 'museum curator', 'archivist', 'buildings manager', 'retail sales manager' and 'IT manager'. These roles are supported by other committee members.

We are supported by Museum Development Yorkshire, and The North Yorks Moors National Parks.

Reference and Administrative Details

Trustees

Mr P A Haigh Mr A Stainforth Ms J Mortimer Mr M G Pennock Mrs C Thomas Mr P R Daniel (appointed 14/05/2025)

Charity Number

1177886

Principal Address

West Royd, Station Road Robin Hood's Bay Whitby North Yorkshire YO22 4RL

Independent Examiner

Laura Maginn BSc (Hons) FCCA Asquith Accountants Ltd Rowan House 7 West Bank Scarborough North Yorkshire YO12 4DX

Page 2

Fylingdales Museum & Archive Trust Trustees' Report (continued) For The Year Ended 31 December 2025

The trustees' report was approved by the board of trustees and signed on its behalf by:

Mr P R Daniel Trustee 25 March 2026

Page 3

Fylingdales Museum & Archive Trust Independent Examiner's Report to the Trustees of Fylingdales Museum & Archive Trust For The Year Ended 31 December 2025

I report to the trustees on my examination of the accounts of Fylingdales Museum & Archive Trust (the Trust) for the year ended 31 December 2025.

Responsibilities and Basis of Report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Laura Maginn BSc (Hons) FCCA 25 March 2026 Rowan House 7 West Bank Scarborough North Yorkshire YO12 4DX

Page 4

Fylingdales Museum & Archive Trust Statement of Financial Activities For The Year Ended 31 December 2025

Notes
INCOME AND ENDOWMENTS FROM:
Donations and legacies
3
Charitable activities:
Museum costs
Investments
4
EXPENDITURE ON:
Charitable activities:
6
Museum costs
NET (EXPENDITURE)/INCOME
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
14		 2025
Unrestricted
funds
£
15,628
4,075
1,150		 2024
Unrestricted
funds
£
58,126
2,738
493
20,853 61,357
(45,279) (33,603)
(24,426) 27,754
(24,426)
102,411		 27,754
74,657
77,985 102,411

The notes on pages 7 to 11 form part of these financial statements.

Page 5

Fylingdales Museum & Archive Trust Statement of Financial Position As At 31 December 2025

Notes
FIXED ASSETS
Tangible Assets
10
CURRENT ASSETS
Stocks
11
Debtors
12
Cash at bank and in hand
Creditors: Amounts Falling Due Within One Year
13
NET CURRENT ASSETS (LIABILITIES)
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS OF THE CHARITY
Unrestricted Funds
TOTAL FUNDS
14
On behalf of the board
Mr P R Daniel
Trustee
25 March 2026		 2025
Unrestricted
funds
£
643		 2024
Total
funds
£
926
643
6,044
690
71,328		 926
5,856
-
96,214
78,062
(720)		 102,070
(585)
77,342 101,485
77,985 102,411
77,985 102,411
77,985 102,411
77,985 102,411

The notes on pages 7 to 11 form part of these financial statements.

Page 6

Fylingdales Museum & Archive Trust Notes to the Financial Statements For The Year Ended 31 December 2025

1. General Information

Fylingdales Museum & Archive Trust is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1177886. The principal address is West Royd, Station Road, Robin Hood's Bay, Whitby, North Yorkshire, YO22 4RL.

2. Accounting Policies

2.1. Basis of Preparation of Financial Statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.

The charity is a Public Benefit Entity as defined by FRS 102.

2.2. Incoming Resources

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

2.3. Resources Expended

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

2.4. Tangible Fixed Assets and Depreciation

Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Computer Equipment 33% on cost

2.5. Stocks and Work in Progress

Stocks and work in progress are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.

Cost is determined using the first-in, first-out method. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.

Work in progress is reflected in the accounts on a contract by contract basis by recording turnover and related costs as contract activity progresses.

At the end of each reporting period stocks are assessed for impairment. If an item of stock is impaired, the identified stock is reduced to its selling price less costs to complete and sell and an impairment charge is recognised in the statement of financial activities. Where a reversal of the impairment is required the impairment charge is reversed, up to the original impairment loss, and is recognised as a credit in the statement of financial activities.

2.6. Cash and Cash Equivalents

Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.

3. Income from Donations and Legacies

Page 7

Fylingdales Museum & Archive Trust Notes to the Financial Statements (continued) For The Year Ended 31 December 2025

Donations and gifts
Legacies
4.
Investment Income
Bank interest receivable
5.
Net Income/(Expenditure)
The net (expenditure)/income is stated after charging/(crediting):
Depreciation of tangible fixed assets - owned
6.
Analysis of Expenditure
Museum costs
Museum costs		 Activities
undertaken
directly
£
3,916		 2025
Unrestricted
funds
£
8,221
7,407		 2024
Unrestricted
funds
£
8,126
50,000
15,628 58,126
2025
Unrestricted
funds
£
1,150		 2024
Unrestricted
funds
£
493
2025
£
1,038		 2024
£
870
Support
costs
(see note 7)
£
41,363		 2025
Total
£
45,279
Activities
undertaken
directly
£
(1,250)		 Support
costs
(see note 7)
£
34,853		 2024
Total
£
33,603

Page 8

Fylingdales Museum & Archive Trust Notes to the Financial Statements (continued) For The Year Ended 31 December 2025

  1. Support Costs
Premises expenses
General administration
Depreciation
Governance costs
Premises expenses
General administration
Depreciation
Governance costs
8.
Independent Examiner's Remuneration
Independent examination of the financial statements
9.
Average Number of Employees
Average number of employees during the year was: NIL (2024: NIL)
10.
Tangible Assets
Cost
As at 1 January 2025
Additions
As at 31 December 2025
Depreciation
As at 1 January 2025
Provided during the period
As at 31 December 2025
Net Book Value
As at 31 December 2025
As at 1 January 2025		 2025
£
720		 2025
Museum
costs
£
3,680
35,207
1,038
1,438
41,363
2024
Museum
costs
£
2,717
30,663
870
603
34,853
2024
£
585
Computer
Equipment
£
2,389
755
3,144
1,463
1,038
2,501
643
926

Page 9

Fylingdales Museum & Archive Trust Notes to the Financial Statements (continued) For The Year Ended 31 December 2025

11.
Stocks
Stock
12.
Debtors
Due within one year
Other debtors
13.
Creditors: Amounts Falling Due Within One Year
Accruals and deferred income
14.
Movement in Funds
Unrestricted funds
General:
General unrestricted fund
Total funds
Unrestricted funds
General:
General unrestricted fund
Total funds		 As at 1
January
2025
£
102,411		 Income
£
20,853		 2025
£
6,044
2025
£
690
2025
£
720
Expenditure
£
(45,279)		 2024
£
5,856
2024
£
-
2024
£
585
As at 31
December
2025
£
77,985
102,411 20,853 (45,279) 77,985
As at 1
January
2024
£
74,657		 Income
£
61,357		 Expenditure
£
(33,603)		 As at 31
December
2024
£
102,411
74,657 61,357 (33,603) 102,411

15. Transactions with Trustees

During the year the expenses reimbursed to the trustees or paid directly to third parties were as follows:

2025 2024
£ £
Other Expenses 843 1,908

Page 10

Fylingdales Museum & Archive Trust Notes to the Financial Statements (continued) For The Year Ended 31 December 2025

16. Related Party Disclosures

There have been no related party transactions.

Page 11

Fylingdales Museum & Archive Trust Detailed Statement of Financial Activities For The Year Ended 31 December 2025

INCOME AND ENDOWMENTS FROM:
Donations and legacies
Donations and gifts
Legacies
Charitable Activities:
Museum costs
Museum sales
Book sales
Investments
Bank interest received
EXPENDITURE ON:
Charitable Activities:
Museum costs
Opening stock
Books and stationery
Commissions paid
Closing stock and work in progress
Room hire
Light and heat
Cleaning
Repairs and renewals
Insurance
Advertising and marketing
Licences and subscriptions
Sundries
Display materials
Restoration costs
Depreciation of computer equipment
Independent examiner's fees
Legal & Professional fees
NET (EXPENDITURE)/INCOME		 2025
Total
funds
£
8,221
7,407		 2024
Total
funds
£
8,126
50,000
15,628
1,968
2,107		 58,126
1,106
1,632
4,075
1,150		 2,738
493
1,150 493
20,853
(5,856)
(4,059)
(45)
6,044
(601)
(2,481)
(598)
(14,429)
(466)
(50)
(560)
(1,186)
(2,178)
(16,338)
(1,038)
(720)
(718)		 61,357
(2,900)
(1,674)
(32)
5,856
-
(1,745)
(972)
(22,875)
(920)
(438)
-
(594)
(5,836)
-
(870)
(603)
-
(45,279) (33,603)
(45,279) (33,603)
(24,426) 27,754

Page 12