Shakespeare Llons Club (CIO) Twst•u Annual Report 202*28 Shakespeare Lions Club (CIO) incorporating Alcester Lions Club (Branch Club) Registsred Charity Number 1177788 Trustees Annual Report for the Year Ended 30th June 2025 Legal and Admlnistratlve Details: Llon8 Club Name: Shakespeare Lions Club {ClO} 11th October 2018 Charity Nam•: Shakespeare Lions club (CIO) R•gi$tgr•d Charlty No: 1177788 Principal Addres•: The Charity has no gIStered pemianent address., the Lions Club Treasurer acts as the focal point for COrspondenCe.. DavKI Dumper, 99 Shottery Road, Stratford upon Avon, Warwickshire, CV37 9QB Forniation Date: Charlty Con8tltution: Incorporation Deed dated 11th October 2018 Current Trusts•8. 2024-25: Ex Officio Trustees: Charles Williams (President) appointed 1 Jul 2025 Janet Long (Secretary) appointed 1 Jul 2022 David Dumper (Treasurer) appointed 11 Oct 2018 Elected Trustees Timothy Heyon-stOate (Trustee) appointed 1 Jul 2021 Trevor Lloyd-Adams (Trustee) appointed 11 Oct 2018 David Millington (frustee) appointed 11 Oct 2018 David Beese (Trustee) appointed 1 Jul 2023 Anne Turner {Trustee) appointed 11 Oct 2018 John Barlow (Trustee) appointed 1 Jul 2025 Clive Thomas (Trustee) appointed 1 Jul 2025 Resignations, 2024-25 None Page I
Shakespeare Llons Club {ClO) Trn8t•8s Annual Report 202*25 Bankers: Barclays Bank UK PLC Istrarford upon Avon Branch) Market Cross, Strarford upon Avon. CV37 6AP Uoyds Bank pk. PO Box IIXKI. Andover. Hampshire Independent Examlner: Mr Ashley Pettifer. 5 Shottery Road, Strotford upon Avon. CV37 9QA Alms and Or8anlsatlon Uons Clubs Internatlonal Shakespeare Llons Club ICIOI is a local club formed as Part of Lions Clubs Internatlonal voluntary service organisation that helps. supports. and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own constitution but have links to other clubs in their Zone. to their Oistrict in the Midlands & West of England, the Multiple District of the UK and to Lions Clubs International. Linkages with other Lions Club5 and the Lion5 Clubs Structures provides vehicle for the exchange of ideas and through co-operatlon the clubs work tO8ether to help on national and international charitable projects. Restrlrtlons; There are no restrictKins included In the Charlty Deed. Shakespeare Uons Club (aol Shakespeare Lions Club ICIOI is a voluntary or8anlsatlon whlch exlsts to help the local communlty In Stratford upon Avon and surroundin8 area and support. as it sees fit. Lions Clubs, national and Internatlonal projects. The adminlstration of the Club is wholly financed by its members. All time to organlse artlvitles to raise funds and provide community servlce Is given freely by the members and friends of the Lions club, for no payment or reward. The Charlty was Incorporated on 11 Oct 2018 from the previous non-re8lStered entity known as Shakespeare Lions Club ¢hartered in 1967 as Part of Lions Clubs Intemational and servin8 Lions International initiative5 and the local communlty. The objects of each Lions Club are to: create and foster a spirit of understanding among the peoples of the world.. promote the principles of 8ood government and good citizenship- take an active interest in the civic, cultural, social and moral welfare of the community.. unite the clubs in the bonds of friendship, good fellowship and mutual understanding: provide a forum for the open discussion of matters of public interest- provided, however, that partisan politics and sectarian religion shall not be debated by club members,. • encourage sernice-minded people to serve their community without personal financial reward, and to encourage efficiency and prornote high ethical standards in commerce, Industry, professlons. publlc works and Pflvate endeavours. Membershlp The Lions Club's membershlp at the be8innin8 of the year was 35 with 21 men and 14 women. At the end of the year the membership wa5 31 with 18 men and 13 women. In undertaking its work, the Charity relies on the member5 of the Shakespeare Lions Club ICIOI. AII members are volunteers,. their time is given freely and without charge and without this support the charity would not be able to function. Family. friends. and other volunteers also assist with fund raisin& giving free of their time. Page 2
Shakespearn Llon8 Club (CIO) Tru8t•M Annu•l Report 2025 Shakespeare Lions Club {CIOI 15 managed by its members and meets monthly at a "8usiness Meetill8". The Club elects and appoints annually. Trustees meet as required to discuss strategic or important issues. Detailed affairs relatin8 to fund raising and decisions on Community Setvice proposals and donations a conSided at regular monthly committee meetings. Club members paid an annual subscription of £50 These subscriptions together with fundraising social events for members. fund the memberf dues which are paid to support Lions District, Lions Multiple District and Lions Club International administration and for the administration of the Club. These monies. relating to the administration of the club. are accounted for enti1¥ separately from the charitable and charity fund-raisin8 monies. Trust Composltlon In accordance with the Trust Deed. the Charity is Current managed by 10 trustees of whom, the Club President, Secretary and Treasurer are ex-officio plus 7 elected trustees. Trustees are elected each year to serve for a three-year period. but may be elected to serve. The Trustees are elected al the same time a5 the Lions Club Officers and Dirertors by the member5 of the Lions Club in March each year and take office on l July following. Trustees are made aware of their roles and responsibilities and are provided with coples of the Charlty Commlssion guidance CC3 "The Essential Trustee" Trustees are also encouraged to attend the Lions Distrirt 105CW Forum where 8uidance Is glven on the role of Trustees. The Club's charltable work and donations are administered through the Trust. Donations and grants are Considered in accordance with the Lions Club l Trust's Grant Makin8 Pollcy. All financial expenditures and donations are individually approved by a majority of the members present at the monthly business meetin& subject to there being a quorum of four trustees in attendance. The Chairperson, the Lion President. having a castin8 Vote. Purposes of the ao The CharStable purposes of the CIO fall into the followln8 general categories: the improvement of health or the savlng of lives. the relief of those in need, by reason of youth, age, ill-health, disability, or other disadvantage. the advancement of citizenship or community development. the relief of financial hardship. the advancement of environmental protection or improvement. Flnance and Actlvltles Income The Charity Account relies mainly on the Shakespeare knons Club ICIOI for its income with additional grant5 and 5pon50rship Sourced from local Charities and business. Members and friends of the Club undertake a variety of fund-raising activities throughoul the year. The main income streamsof the club during the year We derived from.. Grants Received- None in year 2024-2025 Glfts & Donatlons Gift Aid on Charity Funds £764 and Members subscriptions £215 Page 3
Shako•pearfr Llons Club (CIO) Trustee8 Annual Report 20225 Fund Ralslng During December 2024 our Santa Sleigh visited housing estates in Stratford upon Avon collecting public donations with static collections at supermarkets and street market. These collections arranged under licence from Strafftird on Avon District Council raised a net Income of £2489 Easter Eggs placed with schools and pubs by both Shakespeare LKJns and Alcester Lions raised a net income of shakespea £850 and Akester £310 Miscellaneous fund raisers Shakepeare Lions £275: Alcester £1994 The above amounts are after deduction of valld expenses. the sald funds only belng donated to service activities or to worthy causes on the recommendation of the Club's Community Services Committee and the Lions Club members. These a approved by the Trustees in accordance with the Charitable Trust's Grant Makin8 Policv. A separate Income St&M In the fonn of subscrlptlons paid by members supports the administration of the club. Social events and ICM) club designated as being for administration rather than charlty, supplements the administration of the club. Also included this year was £350 paid to club members who volunteered to marshal the shakespea Marath)n by the race organlser Don•tlon$ made by Shkespeare Loons Club (ao) Shakespeare Lions Club made financial donations throughout the year mainly to local indlvlduals and causes, and some to Llons Intematlonal Inltlatives. As the funds ot the charity are mainly raised locally, grants similarly are given to local causes. Donatlons/Grants of more than £ICM) made to local cornmunity: Citizens Advice South Warwickshire £71XI Safellne £51Y) Kids Cancer Charity £S(Kl Steppin8 Stones £51XI Stratford upon Avon Special Football £5CKJ Stratford PHAB Club £310 Warwickshlre Young Carers £3LX) Phoenix Players £3C Aaron Marshall £3 Lifespace Trust £250 Rubbish Friends £250 Tiddington Scouts £250 Stratford Stroke A550ciation £250 Stratford Riding for the Disabled £250 Stratford Samaritans £2Cil Message in a Bottle £120 Erin McAlpine £l¢XI Page 4
Shakespeare Llons Club (CIO) Trust•M Annual Report 202*25 Donatlons made to Uons Multlple Dlstrkt 105 and IDtematlonal Llons appeals: Lion5 MD105 Youth Projerts £216 North Sea Lions Projert 2024125 £50 Lions School in Nepal £1 Donations made by our brnnch club Alcester Uons Arden Food Bank £6(Kl Marie Curie Cancer Care £440 Artion For Children £350 Faces For All E200 Honeybourne Villa8e Committee £120 Trustees, Remuneratlon & Beneflts No trustee receNed remuneratlon durln8 the past twelve months Communlty SeThke Actlvltles Llfe Support Skllls - Shakespeare Llons Club ICIOI has Snvested In trainln8 equlpment to teach students at local Grammar & High Schools and members of the public CPR & AED skills. Training is undertaken by Lion rnembers. Slnce 2016 we have trained 1986 Students and 288 Adults Rewlln8 - each month we recycle about 1,51K) pairs of spectacles for use in developlng countrles via Lions Intemational. Youth - we are invofved in various Lions youth initiatives. This last year we supported ROAR which Is a MD Lions project where primary schools throughout the nation are invited to participate. 8rid8etown Prlmary School In Stratford entered the competition At Christmas we provide Sifts and cheer for the patients and nursin8 Staff at Strntford Hospltal Kettle On- Monthly 8in80 With a cuppa for the elderly & lonety Communlty support - We have funded local young person with Disabillty Aids £617 and carpeted two homes for needy families £1220 Page 5
Shake8peare Uons Club (CIO) Trusteos Annual R•port 202*25 Reserves Poll¢y Given the chariW$ scale of operation and the fact that it only dispenses grants I donations within the limit of its funds at any given time it is not considered that there is a need for significant reseNes. However, the Charitable Trust looks to maintain a minimum balance in its account of £1,0 to pre-pay for fundraising initiatives and to cover any urgent needs or requests for financial grantsldonation5. Risk Policv Not havin8 property inte$t$ or employees. the Charws exposure to rlsk is relatively low. The Trustees are covered to the level of £5 milln by the Trustee5' indemnity element of the Lions Multiple Distrirt Insurance policy. Due diligence in checkin8 the insurance details of any organisation employed at events is essentlal. The main perceived risk is insolvency. This is addressed by the trustees ensuring that grants I donation5 do not exceed the available funds held by the Charitable Trust Fund at any 8Nen time. The Risk Policy of the Trust is subject to annual review. Revlew of FSnanclal Actlvltles and Affalrs The financial accounts of the Shakespeare Lions Club {CIOI for the year ended 30th June 2025 are attached to this report. These have been independently examined and approved. CIO Reglstratlon It should be noted that in December 2017 Shakespeare Lions Club applied to the Charity Commission to register as a Charitable Incorporated OrganitIOn ICIOI. On 310 April 2018 the Charity Commission approved the registration of Shakespeare Lions Club ICIOI and entered it onto the Register of Charities with the Registered Charity Number 1177788. The CIO has sought and obtained Section 105 Order from the Charity Commission to transfer the assets and liabillties of Shakespeare Llons Club la non-gistered Lion5 Clubl to the CIO. The formation of the CIO involving the adoption of the CIO Constitution, Lions Club By-laws and Grant Maklng Pollcy took place on Il, October 2018. The assets of Shakespeare Lions Club were then transferred to the new CIO. It should be noted that these actbns have been taken because the Charity Commission have advised that the most appropriate entity for a Lions Club Is a CIO. Slgned on behalf of the Trustees: Presldent Charles Williams Treasurer Oavid Dumper Page 6
CHARifff COMMISSION FOR ENGLANO AND WAL£S Sh•k•spgare Lions Club ICIOI Con501idated Receipts and payments accounts CC16a For the period To 01-Ju24 3(jun-25 Section A Receipts and payments Unre8trlct8d lund• Restricted fund• Endowment fund• Total lunds Last year • to th• tsth•nrnt£ to th• A1 R•c•l t• Fund Raising Donoiions & Gr•nls S8NIC8 Proi¢c Sundry Irth 7.914 7,914 9,481 1,900 42$ 71 71 764 4,53 1.096 4,070 A18trOrn Irto Sub tot•l(Gross income for ARJ 13.218 71 1J.287 16.972 A2 As8•t and Inv••tm•nt ulm, 1s•• tabl•l. Sub total 13.216 71 13.287 18,972 A3 Po m•nts Funo R8iiing rents Stryicè ProJtGIS Sundry Exptr)se8 t,262 4,945 1,17 60 6.7 J.471 4.093 A¢mini$iMlv)n Exkw Sub totsl 114 17,616 11,008 A4 Asset and Inv•8tm•nt urchas88,180• tabl• Sub total 16,902 17,516 11,586 Net of rncelptsl{paymentsJ AS Tranofers ljetween funds A6 Cash funds l*•t y•ar ènd Cash funds th1$ yr end 4,229 5,386 12.188 8,S02 689 146 12.877 7,491 12,877 CCXX R1 8ccounts ISSI 1110312026
Section B Statement of assets and liabilities at the end of the period Unrestdct•d fund$ to h••rtsi£ Restrlcted fund$ nMffst£ Endowment fund$ to e 81 Ca•h fund• 1,949 146 ADMiNISTFL4TION Tot41 c•sh funds 8.502 Unr••trfct•d fvnd• R••trlct•d fund• towwt£ Endowm•nt fund• to nwrwi t D•tlts Fund tothl tion Details lopbonll Curr•nt v•lu• Funtt to ¥thlsh ¢o•l lopt101> Cuff•nl v•1 Details B4 A##ets r•Lgln•d lor th• charlty'o own u•• Fund tOTNhleh N• rn¢)unt d) Wh•n dv• onal Details BS Llabllltle• SJn•d by ono or tiusta88 on behaw of all Ihe trustees Svjnature Print Name Dale of roval CCXX R2 accounts Issi 111¢)3r2026