Made with Music
Charity number 1177738
Annual Report and Financial Statements
for the year ended 31 March 2023
Made with Music
Annual Report and Financial Statements for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Made with Music
Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Charlie Gower-Smith Hannah Farley Rebecca Camp Tamsyn Durrant Ian Thornton Miles Jefford
Chair
resigned 16 Nov 2022
Charity number
1177738
Registered in England and Wales
Registered and principal address
Bankers
32 St Martins Road HSBC Bank plc Leeds Leeds City Branch LS7 3LX 33 Park Row Leeds LS1 1LD
Independent examiner
Katy Sargeant
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 28 March 2018.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
Objectives and activities
The charity's objects
The objects of the CIO are: the advancement of music education of young people and families in and around Yorkshire, through the provision of accessible live music activities along with educational activities in conjunction with those, for the public benefit.
To preserve and protect the mental and physical health of musicians through the provision of support, advice and training.
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Made with Music
Trustees' report (continued) for the year ended 31 March 2023
Objectives and activities (continued)
The charity's main activities
Made with Music provides accessible and educational musical activities for everyone. We mainly work with families, but this extends from babies to grandparents and we aim to make all of our events and workshops inclusive and accessible to as wide a range of people as possible. We currently provide early years music classes for parents/carers and their children, specialist music sessions for disability support groups, singing development in schools, family-friendly and accessible gigs, intergenerational singing sessions and training sessions for staff and parents. We support young musicians to develop their skills through advice and training and support the mental wellbeing of our own staff by planning and delivering all projects in pairs.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of music education of young people and families in and around Yorkshire through participation in live music activities. Made with Music has continued to be very adaptable with their offer and has continued to successfully offer this service in a hybrid fashion both in-person and online. We have also worked alongside other freelance musicians and created training and mentoring programmes to support these individuals and protect their mental and physical health.
Achievements and performance
We have had a successful year as a charity and have seen our reputation and capacity for delivery grow. We have been successful in several funding applications and have built new relationships with other organisations in the city to develop and create new work.
One grant (£5,000) from arts@Leeds to cover costs towards organisational development over the coming year. This isn’t in our bank account yet. The other is a smaller grant from Arts Together to deliver some training to local musicians (£250) We also have received the Youth Music Recharge grant (mentioned in last year’s report) and this has gone towards some of the core costs of the charity, such as director admin and has paid for an administrative assistant for 5 hours/week. This has helped the charity to grow by freeing up director time to seek other funding and build new relationships.
We have continued to deliver early years classes, regular singing sessions with HOPS (older peoples support group), mini-gigs, sessions with Sunshine & Smiles (Leeds Down Syndrome Network) and our 1-1 sessions with a teenager with profound and multiple learning disabilities. Whilst delivering our usual programme of work, we have also embarked on some new projects including an inclusive ensemble for families with a disabled member. This is something we have wanted to do for some time but haven’t had the capacity to do so. We have been meeting with Leeds Conservatoire to work with them on the idea and have been asked to work with them on training some of their students in inclusive music making.
We have managed to make our mini-gigs self-sustaining by slightly increasing the ticket price but also having secured funding for the changing places trailer through our Youth Music Recharge grant. This is a big relief to the mini-gig budget each time we host the event as it costs around £600 to hire. This makes it possible for many families who have a disabled family member the opportunity to access our work and enjoy live music together.
With the use of unrestricted funds and donations, we have been able to continue to offer subsidised and free places to our classes and events. We have seen the demand for this increase substantially over the past year with the rise in cost of living.
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Made with Music
Trustees' report (continued) for the year ended 31 March 2023
Financial review
The net payments for the year were £1,554, including net receipts of £553 on unrestricted funds and net payments of £2,107 on restricted funds after transfers.
Reserves policy
The charity's free reserves, at the year end were £13,911.
During this financial year, 2022/2023, we have again not needed to use our reserves and in fact have been able to increase them this financial year. We would like to build up our reserves to £20,000 to allow us to pay all musicians for at least 6 months if a global crisis like Covid-19 were to impact us again.
Funds materially in deficit
Access to work £1625 in deficit as the payments take a while to come in. It was agreed by our board that we could pay Kathryn’s PA expenses through the Made with Music accounts so she wouldn’t be out of pocket. Payment is due monthly from DWP.
Approved by the board of trustees on 16/6/2023
Miles Jefford (Trustee)
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Made with Music
Independent examiner's report to the trustees of Made with Music
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant
16/6/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Made with Music
Receipts and payments account for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Receipts Grants and donations (2) 1,334 Sales and fees 20,469 Total receipts 21,803 Payments Freelance musicians 17,002 Other freelance fees 275 Room hire 1,907 Instruments and resources 944 Marketing and printing 225 Insurance 334 Travel 343 Refreshments 34 Training and DBS 183 Personal Assistant payments 50 Accountancy 300 Total payments 21,597 Net receipts / (payments) 206 Transfers between funds 347 Net movement in funds 553 Fund balances brought forward 13,358 Fund balances carried forward (3) 13,911 |
2023 Restricted funds £ 20,492 - 20,492 13,413 2,066 1,115 - - - - 58 - 5,600 - 22,252 (1,760) (347) (2,107) 6,946 4,839 |
2023 Total funds £ 21,826 20,469 42,295 30,415 2,341 3,022 944 225 334 343 92 183 5,650 300 43,849 (1,554) - (1,554) 20,304 18,750 |
2022 Total funds £ 16,120 15,972 32,092 34,305 1,850 3,507 1,415 196 309 1 325 130 1,525 300 43,863 (11,771) - (11,771) 32,075 20,304 |
|---|---|---|---|
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Made with Music
Statement of assets and liabilities
| as at 31 March 2023 2023 Unrestricted £ Cash funds Cash at bank 13,885 Cash in hand 26 Total cash funds 13,911 Other monetary assets Access to Work LCEP income Assets retained for the charity's own use Camera Microphones Keyboard, stand and stool Liabilities Independent Examination fee |
2023 Restricted £ 4,839 - 4,839 |
2023 Total £ 18,724 26 18,750 2023 £ 1,625 2,500 4,125 2023 £ 420 420 |
2022 Total £ 20,096 208 20,304 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 16/6/2023
Miles Jefford (Trustee)
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Made with Music
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Made with Music
Notes to the accounts continued
for the year ended 31 March 2023
| 2 Grants and donations Arts Council England (ACE) DWP Access to Work Youth Music Leeds Inspired General donations 3 Restricted funds Arts Council England Youth Music - Memories Leeds Inspired Access to Work Youth Music - Recharge |
Balance b/f £ (1,673) 1,636 6,470 513 - 6,946 |
2023 Unrestricted funds £ - - - - 1,334 1,334 Incoming £ 1,670 2,061 78 3,813 12,870 20,492 |
2023 Restricted funds £ 1,670 3,813 14,931 - 78 20,492 Outgoing £ - 3,697 4,151 5,601 8,803 22,252 |
2023 Total funds £ 1,670 3,813 14,931 - 1,412 21,826 Transfers £ 3 - - (350) - (347) |
2022 Total funds £ - 2,038 6,183 6,471 1,428 16,120 Balance c/f £ - - 2,397 (1,625) 4,067 4,839 |
|---|---|---|---|---|---|
Fund name
Arts Council England
Youth Music - Memories Leeds Inspired
Access to Work
Youth Music - Recharge
Purpose of restriction
To deliver fully accessible family friendly mini-gigs at the Brudenell Social Club.
For the intergenerational music project, Memories Made with Music.
Family Choir – Singing back to health. Weekly family singing sessions for inpatients, community patients and their families and NHS staff.
DWP funding for disability related support. The transfer out relates to costs last year having been incorrectly charged to unrestricted funds, instead of this grant, and subsequently corrected in this financial year.
Recharge Fund to boost charities in their recovery after Covid. Covering some core costs and some money to pay freelancers to think strategically about the direction of Made with Music.
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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