## Made with Music
Charity number 1177738
## Annual Report and Financial Statements
for the year ended 31 March 2023
## Made with Music
Annual Report and Financial Statements for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Made with Music
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Charlie Gower-Smith Hannah Farley Rebecca Camp Tamsyn Durrant Ian Thornton Miles Jefford
Chair
resigned 16 Nov 2022
## **Charity number**
1177738
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
32 St Martins Road HSBC Bank plc Leeds Leeds City Branch LS7 3LX 33 Park Row Leeds LS1 1LD
## **Independent examiner**
Katy Sargeant
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 28 March 2018.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
## **Objectives and activities**
## **The charity's objects**
The objects of the CIO are: the advancement of music education of young people and families in and around Yorkshire, through the provision of accessible live music activities along with educational activities in conjunction with those, for the public benefit.
To preserve and protect the mental and physical health of musicians through the provision of support, advice and training.
2
## Made with Music
## Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities (continued)**
## **The charity's main activities**
Made with Music provides accessible and educational musical activities for everyone. We mainly work with families, but this extends from babies to grandparents and we aim to make all of our events and workshops inclusive and accessible to as wide a range of people as possible. We currently provide early years music classes for parents/carers and their children, specialist music sessions for disability support groups, singing development in schools, family-friendly and accessible gigs, intergenerational singing sessions and training sessions for staff and parents. We support young musicians to develop their skills through advice and training and support the mental wellbeing of our own staff by planning and delivering all projects in pairs.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of music education of young people and families in and around Yorkshire through participation in live music activities. Made with Music has continued to be very adaptable with their offer and has continued to successfully offer this service in a hybrid fashion both in-person and online. We have also worked alongside other freelance musicians and created training and mentoring programmes to support these individuals and protect their mental and physical health.
## **Achievements and performance**
We have had a successful year as a charity and have seen our reputation and capacity for delivery grow. We have been successful in several funding applications and have built new relationships with other organisations in the city to develop and create new work.
One grant (£5,000) from arts@Leeds to cover costs towards organisational development over the coming year. This isn’t in our bank account yet. The other is a smaller grant from Arts Together to deliver some training to local musicians (£250) We also have received the Youth Music Recharge grant (mentioned in last year’s report) and this has gone towards some of the core costs of the charity, such as director admin and has paid for an administrative assistant for 5 hours/week. This has helped the charity to grow by freeing up director time to seek other funding and build new relationships.
We have continued to deliver early years classes, regular singing sessions with HOPS (older peoples support group), mini-gigs, sessions with Sunshine & Smiles (Leeds Down Syndrome Network) and our 1-1 sessions with a teenager with profound and multiple learning disabilities. Whilst delivering our usual programme of work, we have also embarked on some new projects including an inclusive ensemble for families with a disabled member. This is something we have wanted to do for some time but haven’t had the capacity to do so. We have been meeting with Leeds Conservatoire to work with them on the idea and have been asked to work with them on training some of their students in inclusive music making.
We have managed to make our mini-gigs self-sustaining by slightly increasing the ticket price but also having secured funding for the changing places trailer through our Youth Music Recharge grant. This is a big relief to the mini-gig budget each time we host the event as it costs around £600 to hire. This makes it possible for many families who have a disabled family member the opportunity to access our work and enjoy live music together.
With the use of unrestricted funds and donations, we have been able to continue to offer subsidised and free places to our classes and events. We have seen the demand for this increase substantially over the past year with the rise in cost of living.
3
## Made with Music
## Trustees' report (continued) for the year ended 31 March 2023
## **Financial review**
The net payments for the year were £1,554, including net receipts of £553 on unrestricted funds and net payments of £2,107 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, at the year end were £13,911.
During this financial year, 2022/2023, we have again not needed to use our reserves and in fact have been able to increase them this financial year. We would like to build up our reserves to £20,000 to allow us to pay all musicians for at least 6 months if a global crisis like Covid-19 were to impact us again.
## **Funds materially in deficit**
Access to work £1625 in deficit as the payments take a while to come in. It was agreed by our board that we could pay Kathryn’s PA expenses through the Made with Music accounts so she wouldn’t be out of pocket. Payment is due monthly from DWP.
Approved by the board of trustees on 16/6/2023
Miles Jefford (Trustee)
4
## Made with Music
## Independent examiner's report to the trustees of Made with Music
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant
16/6/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Made with Music
## Receipts and payments account for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
1,334
Sales and fees
20,469
**Total receipts**
21,803
**Payments**
Freelance musicians
17,002
Other freelance fees
275
Room hire
1,907
Instruments and resources
944
Marketing and printing
225
Insurance
334
Travel
343
Refreshments
34
Training and DBS
183
Personal Assistant payments
50
Accountancy
300
**Total payments**
21,597
**Net receipts / (payments)**
206
**Transfers between funds**
347
**Net movement in funds**
553
**Fund balances brought forward**
13,358
**Fund balances carried forward**
(3)
13,911|2023
Restricted
funds
£
20,492
-
20,492
13,413
2,066
1,115
-
-
-
-
58
-
5,600
-
22,252
(1,760)
(347)
(2,107)
6,946
4,839|2023
Total
funds
£
21,826
20,469
42,295
30,415
2,341
3,022
944
225
334
343
92
183
5,650
300
43,849
(1,554)
-
(1,554)
20,304
18,750|2022
Total
funds
£
16,120
15,972
32,092
34,305
1,850
3,507
1,415
196
309
1
325
130
1,525
300
43,863
(11,771)
-
(11,771)
32,075
20,304|
|---|---|---|---|
6
## Made with Music
## Statement of assets and liabilities
|as at 31 March 2023
2023
Unrestricted
£
**Cash funds**
Cash at bank
13,885
Cash in hand
26
**Total cash funds**
13,911
**Other monetary assets**
Access to Work
LCEP income
**Assets retained for the charity's own use**
Camera
Microphones
Keyboard, stand and stool
**Liabilities**
Independent Examination fee|2023
Restricted
£
4,839
-
4,839|2023
Total
£
18,724
26
18,750
2023
£
1,625
2,500
4,125
2023
£
420
420|2022
Total
£
20,096
208
20,304|
|---|---|---|---|
The financial statements were approved by the board of trustees on 16/6/2023
Miles Jefford (Trustee)
7
## Made with Music
## Notes to the accounts
for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Made with Music
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
Arts Council England (ACE)
DWP Access to Work
Youth Music
Leeds Inspired
General donations
**3 Restricted funds**
Arts Council England
Youth Music - Memories
Leeds Inspired
Access to Work
Youth Music - Recharge|Balance b/f
£
(1,673)
1,636
6,470
513
-
6,946|2023
Unrestricted
funds
£
-
-
-
-
1,334
1,334
Incoming
£
1,670
2,061
78
3,813
12,870
20,492|2023
Restricted
funds
£
1,670
3,813
14,931
-
78
20,492
Outgoing
£
-
3,697
4,151
5,601
8,803
22,252|2023
Total
funds
£
1,670
3,813
14,931
-
1,412
21,826
Transfers
£
3
-
-
(350)
-
(347)|2022
Total
funds
£
-
2,038
6,183
6,471
1,428
16,120
Balance c/f
£
-
-
2,397
(1,625)
4,067
4,839|
|---|---|---|---|---|---|
## **Fund name**
Arts Council England
Youth Music - Memories Leeds Inspired
Access to Work
Youth Music - Recharge
## **Purpose of restriction**
To deliver fully accessible family friendly mini-gigs at the Brudenell Social Club.
For the intergenerational music project, Memories Made with Music.
Family Choir – Singing back to health. Weekly family singing sessions for inpatients, community patients and their families and NHS staff.
DWP funding for disability related support. The transfer out relates to costs last year having been incorrectly charged to unrestricted funds, instead of this grant, and subsequently corrected in this financial year.
Recharge Fund to boost charities in their recovery after Covid. Covering some core costs and some money to pay freelancers to think strategically about the direction of Made with Music.
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
9