2020-08-31-accounts - Leafield Pre-School

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Trustees’ Annual Report for the period

From 1st September 2019 Period start date to 31[st] August 2020 Period end date

Charity name: Leafield Pre School

Charity registration number: 1177735

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The charity works for the public benefit having as its objectives the development and education of children and young people by: • Promoting their care and safety • Promoting their education and promoting parental involvement • Promoting their health and well-being • Providing services to support them and their families and carers • Providing services to individuals holding membership of the CIO • Furthering the aims of the pre-school learning alliance
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activity of the charity is to deliver, within our fully inclusive setting for 2-5- year olds, the Early Years Foundation Stage. We do this by employing childcare practitioners who undertake daily planning of activities to meet the needs and interests of the children attending. We follow the guidance offered by the Pre-School Learning Alliance and Oxfordshire County Council. We provide high quality childcare for the residents of Leafield and surrounding villages. As a charity we work to engage with the local community through attending and hosting local events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In setting our objectives and planning our activities the Trustees have considered the Charity Commission’s public benefit guidance.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The charity is reliant on help from volunteers. The trustees and committee are made up of parents and local residents who kindly donate their time and experience to direct the management, fundraise and assist with maintenance of the preschool. Volunteers have also been utilised to help maintain thegrounds of thepre school.
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year has been a year of change and uncertainty but as a charity we have navigated together and are stronger and more resilient for it. The Manager and Staff have worked tirelessly keeping on top of the ever changing announcements from pre-school learning alliance and government in light of COVID 19. During the lockdown and closure the staff continued to support the children by creating digital content and prepared preschool for a safe and friendly reopening at the earliest time possible. Our staffing has been consistent during this period with the Manager returning from maternity leave. All employees come from the local community. This period has seen us successfully streamlined our financial processes and the waywe budget, plan and track our

spending. We are in a much stronger financial position than 12 months ago. Fundraising is a crucial part of the committee activities. This year a standalone Fundraising Committee was created whose main focus is fundraising, with the governance of Pre-school the focus of the Trustees. This has worked extremely well. The Fundraising Committee organised a fantastic event that captured the imagination of the local community and beyond. We have also been successful in grant applications that have supported several activities in preschool.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity made a profit during this period, the profit covered a previous year’s deficit. This was achieved by careful planning and budgeting during an uncertain period in the global pandemic. The closing balance of the current account during this period was good, there was little financial pressure for the Autumn term. We targeted ourselves to increase the YE closing balance, which we have achieved. Going forward the charity will continue with budgeting for a good closing balance before the start of the academic year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity has not had a reserves policy during this period however held a fundraising account which was there to support the day- to-day activities if required, in addition to providing funds for special projects and one- off costs.
Amount of reserves held	Para 1.22	Deposit Fundraising Account closing balance as per statement of 31st August 2020 £12,285.01
Reasons for holding zero reserves	Para 1.22	See above – a formal reserves policy and fund will be established during the next reporting period.
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity has three sources of income:

The charity’s principal • Funding from Oxfordshire sources of funds (including Para 1.47 County Council for children who are any fundraising) entitled to funded sessions. • Private fees from parents who children are not entitled to funded sessions. • Fundraising – from grants and events run by the preschool and committee such as sponsored walks, raffles, cake sales at the Christmas Concert and Sports Day. N/A

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The principal risk facing the charity in the year to come will be to ensure enough children are registered for all sessions and child numbers do not drop due to the ongoing effects of the global COVID 19 pandemic. Continued monitoring of staff levels vs child numbers will be an essential requirement. Cash flow and budget must also be managed carefully.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Pre-school Learning Alliance Model CIO Constitution for Childcare Providers
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The charity trustees are appointed at the AGM of the CIO to serve for a term of two successive years and shall retire from office with effect from the conclusion of the second AGM following their appointment. The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been removed or as an additional charity trustee, provided that the limit specified is not exceeded (maximum of twelve trustees). Trustees may be reappointed.

Additional information (optional) You may choose to include further statements where relevant about:

The charity trustees will make available to each new charity trustee, on or before his or her first appointment: Para 1.51

Policies and procedures adopted for the induction and training of trustees		(1) a copy of the constitution and any amendments made to it (2) a copy of the CIO’s latest trustees’ annual report and statement of accounts (3) a copy of the roles and responsibilities of trustees as produced by the Charity Commission including public benefit requirements (4) a copy of all preschool policies including GDPR requirements All trustees undertake safeguarding training including Prevent, Neglect and FGM. They also complete DBS Checks and OFSTED registration.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Trustees and Committee determine the general policy of the preschool, lead the financial management of the charity, support the day to day management team and lead fundraising activities. The preschool is managed in its day to day activities by the Manager who reports to the Chair. The Manager is supported by a Deputy Manager. There are 4 additional Childcare Practitioners within their team. The Manager and Chair of Trustees oversee recruitment of Childcare Practitioners. Significant expenditure and major capital projects are referred to the Trustees and Committee for prior approval.
Relationship with any related parties	Para 1.51	Leafield Primary School – most Pre-school leavers will attend Leafield Primary School. We have investigated joint fundraising initiatives and actively foster a good working relationship to enable smooth transitions for the children moving up to the school.
Other		N/A

Reference and Administrative details

Charityname	Leafield Pre School
Other name the charityuses	N/A
Registered charitynumber	1177735
Charity’s principal address	Leafield Pre School Play Group Room, Leafield Village Hall, Lower End, Leafield, OX29 9QJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Rachel Cornah	Chair	Whole Year	Committee
Rachel Beynon	Fundraising	Whole Year	Committee
Alexandra Holdsworth	Secretary	Whole Year	Committee

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
N/A

Name of chief executive or names of senior staff members (Optional information) N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Rachel Lucy Burgess Cornah
	Chair
	16/06/2021
	16/06/2021

Leafield Playgroup Charity no. 1063400 Receipts and Payments for the year ending 31 August 2020

Leafield Pla rou Contents Accounts Bank Reconciliation Report

Leafield Pla Summa of Recei Accounts for the rou ts and Pa ear endin ments 31st Au ust 2020 2019120 Privatelvoucher Fees OCC funding RESTRICTED- OCC EYPP funding ONLY Online fundraising Othef sponsorship non LPS event Apple Day Sponsored walk Christmas Cards Christmas Concert Readathon Chèllen8e Leafield Vir8in Regular Donation Virgin One Off Donation Donation RESTRicfED Grant Sales Bank Interest HMRL 10,183.92 35.130.36 678.(*J 114.52 31.CKI 278.CKI 67.50 276. 301.CKI 1.909.46 231.30 130. 170.82 1,158.23 187. 14.61 8,364.85 Total Income 59,233.97 RESTRICTED- OCC EYPP funding ONL Y Restricted OCC PPE grant Restricted OCF S+V Restrlcted LCGYM Restrlcted OCC Garden Wages Training Pension HMRC staff Gifts/Entertainment Memberships / Re8lStrations I Subscriptions Rent Phone LL / Mob l BB Insurance Teachin8 Resources Teachin8 equipment Stationary, postage Snacks Advertising cleaninOther Groceries Activlties Repairs and Maintenance Professional Fees Total payments 438.71 189.29 78. 437.99 42.833.15 I.5.54 762.63 51.67 229.98 191.20 1.560.IJ) 687.18 760.77 305.73 59.66 130.37 438.87 435.07 549.62 325.96 1.2bJ.(X) 51782.99 Annual surplus/defi¢it 6,450.98

Recei &Pa ments Sumrna Balance bld @ 1st September 2019 Add total receipts DedLFCt total payments Balance as at 31st August 2020 12,915.01 59.233.97 52.782.99 19.365.99 resented b Cash in hand Lloyds current al Lloyd$ fundralsln8 alc Total 34.42 7.046.56 12,285.01 19,365.99 Signed by Date Slgned by Date

Leafield Pre School Accounts for the ear endin 31st Au ust 2020 Natwest Current Account Bank Reconciliation 01 19-31 2020 DR Balance b/f £3,339.71 Recelpts 56818.34 Payments 53111.49 sub totsl 60158.05 53111.49 Balance 7046.56 cld Balance bld 7046.56 Closing balance from ststement corrertt75 0A31/08/2020 Difference Natwest Reserves Account Bank Reconciliation 01 19-31 2020 DR Balance blf £9,575.30 Receipts 4780.86 Payments 2071.15 Sub total Balance cld 14356.16 2071.15 12285.01 Balance bld 12285.01 Closing balance from statement COFTe£t os of31/08/2020 Difference

Pe Cash Account Reconciliation 01 19-31 2020 DR Balance blf £o.(M) Receipts 190.(KJ Payments 155.58 Sub total Balance cld 19). 155.58 34.42 Balance bld 34A2 Closing balance frorn fin Difference ctyrert 0$ of 3yQ8ft020

LEAFIELD PLAYGROUP INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF THE LEAAELD PLAYGROUP I report on the accounts of the Charity for thè year ended 31 August 2020 which are set out on pages i & 2. Re5 ctive res ribIlItieS of trustees and examiner. The charity's trustees are responsible for the preparation of accounts. The charity's trustees consider that an audit is not required for this year (undèr section 43121 of thè Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to.. al examine the accounts (under section 4317llbl of the Act) bl to follow the procedures laid down in the general Dlrections given by the Charity Commissioners (under section 4317llbl of the Artl cl to state whether particular matters have come to my attention. Basis of inde ndent examiner's re My examination was carried out in accordance wtth the General Directions given by the Charity Commissioners. An examination include5 a rewew of the accounting records kept by the charity and a comparison of the accounts presented with those record5. It also includes consideration of any unusual items or disclosures in the accounts. and seekin8 explanations from you as trustees concerning any suth matters. The proeedures undertaken do not provide all the evidence which would be required tn an audit and conSequenV I do not expre55 an audst opinion on the accounts. Inde endent examlner's statement In connection with my examination. no matter has come to my attention= 11 which gives me reasonable cause to believe that in any material respect the requirements of al to keep proper a¢tountbnB records in accordance with section 41 of the 1993 Act. and of bl to prepare accounts which accord with the accountin8 rÈcords and to comply with the requirements of the 1993 Art. have not been met 21 to which. in my opinion, attention should be drawn in Ordw to enable a proper understandin8 of the accounts to be reached. David Cuthbèrtson.- ICPA Cert Acc (Openl Shilton Accounting SeNces Honeystone Cottage Ladburn Lane Shilton OX18 4AJ 01-Feb-21

Leafleld Pla Accounts for the rou ear endin 31st Au st 2020 Restricted Funds tracker 2019- 2020 0210912019 1111112019 2111112019 1010112020 1410112020 1410112020 2310312020 1610412020 0 16104121Y20 CHK 210.QN) 210.CKJ 159.49 50.51 -13.25 172.74 151.14 21.60 180.(K) 201.60 13.99 180. 187.61 7.61 115.61 1010212020 1010312020 1010312020 530.23 530.23 135.23 395.IXI 42.99 LCG Trim Trnl 1310112020 0210312020 nctte.. the trim truil wos poffd dffrertly ty Leofvld Gym. only deposit (£78) was tronsferred to P School. 78 78 78 3010112020 1210212020 1310212020 0210312020 1010312020 1010312020 500.IXI 5(K).LK) 344.20 333.00 328.30 321.21 155.80 11.20 4.70 10.5 0210712020 3110712020 50.00 Total Remaining Re5tiirted Funds 740.56

Leafield Playgroup Charity no. 1063400 Receipts and Payments for the year ending 31 August 2020

Leafield Pla rou Contents Accounts Bank Reconciliation Report