## **Trustees’ Annual Report for the period** ## **From 1st September 2019 Period start date to 31[st] August 2020 Period end date** ## **Charity name: Leafield Pre School** ## **Charity registration number: 1177735** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity works for the public benefit having
as its objectives the development and
education of children and young people by:

•
Promoting their care and safety
•
Promoting their education and
promoting parental involvement
•
Promoting their health and well-being
•
Providing services to support them and
their families and carers
•
Providing services to individuals holding
membership of the CIO
•
Furthering the aims of the pre-school
learning alliance| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activity of the charity is to deliver,
within our fully inclusive setting for 2-5-
year olds, the Early Years Foundation
Stage. We do this by employing childcare
practitioners who undertake daily planning of
activities to meet the needs and interests of the
children attending. We follow the guidance
offered by the Pre-School Learning Alliance and
Oxfordshire County Council.

We provide high quality childcare for the
residents of Leafield and surrounding villages.
As a charity we work to engage with the local
community through attending and hosting local
events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In setting our objectives and planning our
activities the Trustees have considered the
Charity Commission’s public benefit guidance.| **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The charity is reliant on help from volunteers.
The trustees and committee are made up of
parents and local residents who kindly donate
their time and experience to direct the
management, fundraise and assist with
maintenance of the preschool.
Volunteers have also been utilised to help
maintain thegrounds of thepre school.| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year has been a year of change and
uncertainty but as a charity we have navigated
together and are stronger and more resilient
for it.
The Manager and Staff have worked tirelessly
keeping on top of the ever
changing announcements from pre-school
learning alliance and government in light of
COVID 19.
During the lockdown and closure the staff
continued to support the children by creating
digital content and prepared preschool for a
safe and friendly reopening at the earliest time
possible.
Our staffing has been consistent during this
period with the Manager returning from
maternity leave. All employees come from the
local community.
This period has seen us successfully
streamlined our financial processes and the
waywe budget, plan and track our| spending. We are in a much stronger financial position than 12 months ago. Fundraising is a crucial part of the committee activities. This year a standalone Fundraising Committee was created whose main focus is fundraising, with the governance of Pre-school the focus of the Trustees. This has worked extremely well. The Fundraising Committee organised a fantastic event that captured the imagination of the local community and beyond. We have also been successful in grant applications that have supported several activities in preschool. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity made a profit during this period,
the profit covered a previous year’s deficit.
This was achieved by careful planning and
budgeting during an uncertain period in the
global pandemic.

The closing balance of the current account
during this period was good, there was little
financial pressure for the Autumn term. We
targeted ourselves to increase the YE closing
balance, which we have achieved.

Going forward the charity will continue with
budgeting for a good closing balance before
the start of the academic year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity has not had a reserves policy
during this period however held a fundraising
account which was there to support the day-
to-day activities if required, in addition to
providing funds for special projects and one-
off costs.
| |Amount of reserves held|Para 1.22|Deposit Fundraising Account closing balance as
per statement of 31st August 2020 £12,285.01
| |Reasons for holding zero
reserves|Para 1.22|See above – a formal reserves policy and fund
will be established during the next reporting
period.
| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The charity has three sources of income: The charity’s principal • Funding from Oxfordshire sources of funds (including Para 1.47 County Council for children who are any fundraising) entitled to funded sessions. • Private fees from parents who children are not entitled to funded sessions. • Fundraising – from grants and events run by the preschool and committee such as sponsored walks, raffles, cake sales at the Christmas Concert and Sports Day. N/A |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The principal risk facing the charity in the year
to come will be to ensure enough children are
registered for all sessions and child numbers do
not drop due to the ongoing effects of the
global COVID 19 pandemic.

Continued monitoring of staff levels vs child
numbers will be an essential requirement.

Cash flow and budget must also be managed
carefully.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Pre-school Learning Alliance
Model CIO Constitution for Childcare Providers| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity trustees are appointed at the AGM
of the CIO to serve for a term of two successive
years and shall retire from office with effect
from the conclusion of the second AGM
following their appointment.

The members or the charity trustees may at
any time decide to appoint a new charity
trustee, whether in place of a charity trustee
who has retired or been removed or as an
additional charity trustee, provided that the
limit specified is not exceeded (maximum of
twelve trustees). Trustees may be
reappointed.| **Additional information (optional)** You may choose to include further statements where relevant about: The charity trustees will make available to each new charity trustee, on or before his or her first appointment: Para 1.51 |Policies and procedures
adopted for the induction
and training of trustees||
(1) a copy of the constitution and any amendments
made to it
(2) a copy of the CIO’s latest trustees’ annual report
and statement of accounts
(3) a copy of the roles and responsibilities of
trustees as produced by the Charity Commission
including public benefit requirements
(4) a copy of all preschool policies including GDPR
requirements

All trustees undertake safeguarding training
including Prevent, Neglect and FGM. They
also complete DBS Checks and OFSTED
registration.
| |---|---|---| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Trustees and Committee determine the
general policy of the preschool, lead the financial
management of the charity, support the day to day
management team and lead fundraising activities.

The preschool is managed in its day to day activities
by the Manager who reports to the Chair. The
Manager is supported by a Deputy Manager. There
are 4 additional Childcare Practitioners within their
team.

The Manager and Chair of Trustees oversee
recruitment of Childcare Practitioners.

Significant expenditure and major capital projects
are referred to the Trustees and Committee for
prior approval.
| |Relationship with any
related parties|Para 1.51|Leafield Primary School – most Pre-school leavers
will attend Leafield Primary School. We have
investigated joint fundraising initiatives and actively
foster a good working relationship to enable
smooth transitions for the children moving up to
the school.
| |Other||N/A| ## **Reference and Administrative details** |Charityname|Leafield Pre School| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1177735| |Charity’s principal address|Leafield Pre School
Play Group Room,
Leafield Village Hall,
Lower End,
Leafield,
OX29 9QJ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Rachel Cornah|Chair|Whole Year|Committee| ||Rachel Beynon|Fundraising|Whole Year|Committee| ||Alexandra
Holdsworth|Secretary|Whole Year|Committee| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A **||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**N/A**||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Rachel Lucy Burgess Cornah|| ||
Chair|| ||16/06/2021|| ||16/06/2021|| Leafield Playgroup Charity no. 1063400 Receipts and Payments for the year ending 31 August 2020 Leafield Pla rou Contents Accounts Bank Reconciliation Report Leafield Pla Summa of Recei Accounts for the rou ts and Pa ear endin ments 31st Au ust 2020 2019120 Privatelvoucher Fees OCC funding RESTRICTED- OCC EYPP funding ONLY Online fundraising Othef sponsorship non LPS event Apple Day Sponsored walk Christmas Cards Christmas Concert Readathon Chèllen8e Leafield Vir8in Regular Donation Virgin One Off Donation Donation RESTRicfED Grant Sales Bank Interest HMRL 10,183.92 35.130.36 678.(*J 114.52 31.CKI 278.CKI 67.50 276. 301.CKI 1.909.46 231.30 130. 170.82 1,158.23 187. 14.61 8,364.85 Total Income 59,233.97 RESTRICTED- OCC EYPP funding ONL Y Restricted OCC PPE grant Restricted OCF S+V Restrlcted LCGYM Restrlcted OCC Garden Wages Training Pension HMRC staff Gifts/Entertainment Memberships / Re8lStrations I Subscriptions Rent Phone LL / Mob l BB Insurance Teachin8 Resources Teachin8 equipment Stationary, postage Snacks Advertising cleanin￿Other Groceries Activlties Repairs and Maintenance Professional Fees Total payments 438.71 189.29 78. 437.99 42.833.15 I.￿5.54 762.63 51.67 229.98 191.20 1.560.IJ) 687.18 760.77 305.73 59.66 130.37 438.87 435.07 549.62 325.96 1.2bJ.(X) 51782.99 Annual surplus/defi¢it 6,450.98 Recei &Pa ments Sumrna Balance bl￿d @ 1st September 2019 Add total receipts DedLFCt total payments Balance as at 31st August 2020 12,915.01 59.233.97 52.782.99 19.365.99 resented b Cash in hand Lloyds current al Lloyd$ fundralsln8 alc Total 34.42 7.046.56 12,285.01 19,365.99 Signed by Date Slgned by Date Leafield Pre School Accounts for the ear endin 31st Au ust 2020 Natwest Current Account Bank Reconciliation 01 19-31 2020 DR Balance b/f £3,339.71 Recelpts 56818.34 Payments 53111.49 sub totsl 60158.05 53111.49 Balance 7046.56 cld Balance bld 7046.56 Closing balance from ststement ￿ corrertt75 0A31/08/2020 Difference Natwest Reserves Account Bank Reconciliation 01 19-31 2020 DR Balance blf £9,575.30 Receipts 4780.86 Payments 2071.15 Sub total Balance cld 14356.16 2071.15 12285.01 Balance bld 12285.01 Closing balance from statement COFTe£t os of31/08/2020 Difference Pe Cash Account Reconciliation 01 19-31 2020 DR Balance blf £o.(M) Receipts 190.(KJ Payments 155.58 Sub total Balance cld 19). 155.58 34.42 Balance bld 34A2 Closing balance frorn fin Difference ctyrert 0$ of 3yQ8ft020 LEAFIELD PLAYGROUP INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF THE LEAAELD PLAYGROUP I report on the accounts of the Charity for thè year ended 31 August 2020 which are set out on pages i & 2. Re5 ctive res r￿ibIlItieS of trustees and examiner. The charity's trustees are responsible for the preparation of accounts. The charity's trustees consider that an audit is not required for this year (undèr section 43121 of thè Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to.. al examine the accounts (under section 4317llbl of the Act) bl to follow the procedures laid down in the general Dlrections given by the Charity Commissioners (under section 4317llbl of the Artl cl to state whether particular matters have come to my attention. Basis of inde ndent examiner's re My examination was carried out in accordance wtth the General Directions given by the Charity Commissioners. An examination include5 a rewew of the accounting records kept by the charity and a comparison of the accounts presented with those record5. It also includes consideration of any unusual items or disclosures in the accounts. and seekin8 explanations from you as trustees concerning any suth matters. The proeedures undertaken do not provide all the evidence which would be required tn an audit and conSequen￿V I do not expre55 an audst opinion on the accounts. Inde endent examlner's statement In connection with my examination. no matter has come to my attention= 11 which gives me reasonable cause to believe that in any material respect the requirements of al to keep proper a¢tountbnB records in accordance with section 41 of the 1993 Act. and of bl to prepare accounts which accord with the accountin8 rÈcords and to comply with the requirements of the 1993 Art. have not been met 21 to which. in my opinion, attention should be drawn in Ordw to enable a proper understandin8 of the accounts to be reached. David Cuthbèrtson.- ICPA Cert Acc (Openl Shilton Accounting SeNces Honeystone Cottage Ladburn Lane Shilton OX18 4AJ 01-Feb-21 Leafleld Pla Accounts for the rou ear endin 31st Au st 2020 Restricted Funds tracker 2019- 2020 0210912019 1111112019 2111112019 1010112020 1410112020 1410112020 2310312020 1610412020 0 16104121Y20 CHK 210.QN) 210.CKJ 159.49 50.51 -13.25 172.74 151.14 21.60 180.(K) 201.60 13.99 180. 187.61 7.61 115.61 1010212020 1010312020 1010312020 530.23 530.23 135.23 395.IXI 42.99 LCG Trim Trnl 1310112020 0210312020 nctte.. the trim truil wos poffd dffrertly ty Leofvld Gym. only deposit (£78) was tronsferred to P School. 78 78 78 3010112020 1210212020 1310212020 0210312020 1010312020 1010312020 500.IXI 5(K).LK) 344.20 333.00 328.30 321.21 155.80 11.20 4.70 10.5 0210712020 3110712020 50.00 Total Remaining Re5tiirted Funds 740.56 Leafield Playgroup Charity no. 1063400 Receipts and Payments for the year ending 31 August 2020 Leafield Pla rou Contents Accounts Bank Reconciliation Report Leafield Pla Summa of Recei Accounts for the rou ts and Pa ear endin ments 31st Au ust 2020 2019120 Privatelvoucher Fees OCC funding RESTRICTED- OCC EYPP funding ONLY Online fundraising Othef sponsorship non LPS event Apple Day Sponsored walk Christmas Cards Christmas Concert Readathon Chèllen8e Leafield Vir8in Regular Donation Virgin One Off Donation Donation RESTRicfED Grant Sales Bank Interest HMRL 10,183.92 35.130.36 678.(*J 114.52 31.CKI 278.CKI 67.50 276. 301.CKI 1.909.46 231.30 130. 170.82 1,158.23 187. 14.61 8,364.85 Total Income 59,233.97 RESTRICTED- OCC EYPP funding ONL Y Restricted OCC PPE grant Restricted OCF S+V Restrlcted LCGYM Restrlcted OCC Garden Wages Training Pension HMRC staff Gifts/Entertainment Memberships / Re8lStrations I Subscriptions Rent Phone LL / Mob l BB Insurance Teachin8 Resources Teachin8 equipment Stationary, postage Snacks Advertising cleanin￿Other Groceries Activlties Repairs and Maintenance Professional Fees Total payments 438.71 189.29 78. 437.99 42.833.15 I.￿5.54 762.63 51.67 229.98 191.20 1.560.IJ) 687.18 760.77 305.73 59.66 130.37 438.87 435.07 549.62 325.96 1.2bJ.(X) 51782.99 Annual surplus/defi¢it 6,450.98 Recei &Pa ments Sumrna Balance bl￿d @ 1st September 2019 Add total receipts DedLFCt total payments Balance as at 31st August 2020 12,915.01 59.233.97 52.782.99 19.365.99 resented b Cash in hand Lloyds current al Lloyd$ fundralsln8 alc Total 34.42 7.046.56 12,285.01 19,365.99 Signed by Date Slgned by Date Leafield Pre School Accounts for the ear endin 31st Au ust 2020 Natwest Current Account Bank Reconciliation 01 19-31 2020 DR Balance b/f £3,339.71 Recelpts 56818.34 Payments 53111.49 sub totsl 60158.05 53111.49 Balance 7046.56 cld Balance bld 7046.56 Closing balance from ststement ￿ corrertt75 0A31/08/2020 Difference Natwest Reserves Account Bank Reconciliation 01 19-31 2020 DR Balance blf £9,575.30 Receipts 4780.86 Payments 2071.15 Sub total Balance cld 14356.16 2071.15 12285.01 Balance bld 12285.01 Closing balance from statement COFTe£t os of31/08/2020 Difference Pe Cash Account Reconciliation 01 19-31 2020 DR Balance blf £o.(M) Receipts 190.(KJ Payments 155.58 Sub total Balance cld 19). 155.58 34.42 Balance bld 34A2 Closing balance frorn fin Difference ctyrert 0$ of 3yQ8ft020 LEAFIELD PLAYGROUP INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF THE LEAAELD PLAYGROUP I report on the accounts of the Charity for thè year ended 31 August 2020 which are set out on pages i & 2. Re5 ctive res r￿ibIlItieS of trustees and examiner. The charity's trustees are responsible for the preparation of accounts. The charity's trustees consider that an audit is not required for this year (undèr section 43121 of thè Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to.. al examine the accounts (under section 4317llbl of the Act) bl to follow the procedures laid down in the general Dlrections given by the Charity Commissioners (under section 4317llbl of the Artl cl to state whether particular matters have come to my attention. Basis of inde ndent examiner's re My examination was carried out in accordance wtth the General Directions given by the Charity Commissioners. An examination include5 a rewew of the accounting records kept by the charity and a comparison of the accounts presented with those record5. It also includes consideration of any unusual items or disclosures in the accounts. and seekin8 explanations from you as trustees concerning any suth matters. The proeedures undertaken do not provide all the evidence which would be required tn an audit and conSequen￿V I do not expre55 an audst opinion on the accounts. Inde endent examlner's statement In connection with my examination. no matter has come to my attention= 11 which gives me reasonable cause to believe that in any material respect the requirements of al to keep proper a¢tountbnB records in accordance with section 41 of the 1993 Act. and of bl to prepare accounts which accord with the accountin8 rÈcords and to comply with the requirements of the 1993 Art. have not been met 21 to which. in my opinion, attention should be drawn in Ordw to enable a proper understandin8 of the accounts to be reached. David Cuthbèrtson.- ICPA Cert Acc (Openl Shilton Accounting SeNces Honeystone Cottage Ladburn Lane Shilton OX18 4AJ 01-Feb-21 Leafleld Pla Accounts for the rou ear endin 31st Au st 2020 Restricted Funds tracker 2019- 2020 0210912019 1111112019 2111112019 1010112020 1410112020 1410112020 2310312020 1610412020 0 16104121Y20 CHK 210.QN) 210.CKJ 159.49 50.51 -13.25 172.74 151.14 21.60 180.(K) 201.60 13.99 180. 187.61 7.61 115.61 1010212020 1010312020 1010312020 530.23 530.23 135.23 395.IXI 42.99 LCG Trim Trnl 1310112020 0210312020 nctte.. the trim truil wos poffd dffrertly ty Leofvld Gym. only deposit (£78) was tronsferred to P School. 78 78 78 3010112020 1210212020 1310212020 0210312020 1010312020 1010312020 500.IXI 5(K).LK) 344.20 333.00 328.30 321.21 155.80 11.20 4.70 10.5 0210712020 3110712020 50.00 Total Remaining Re5tiirted Funds 740.56