2023-07-31-accounts

Charity number: 1177677

BUSY OTTERS PRESCHOOL

ANNUAL REPORT AND RECEIPT AND PAYMENT ACCOUNTS

YEAR ENDED 31 JULY 2023

BUSY OTTERS PRESCHOOL

CONTENTS FOR THE YEAR ENDED 31 JULY 2023

	Page
Reference and administrative details		1
Trustees' report	2	- 3
Independent examiner's report		4
Receipt and payments		5
Statement of assets and liabilities		6

BUSY OTTERS PRESCHOOL

REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 JULY 2023

Trustees

C West (Chair of Trustees) R Murdoch (appointed 29 September 2022) A Shaw (appointed 29 September 2022) K Harland-Moore (appointed 08 February 2023) R Feeney (appointed 24 May 2023)

Charity registered number

1177677

Principal office

Busy Otters Preschool Longdogs Lane Ottery St.Mary Devon EX11 1HY

Accountants

Griffin Chartered Accountants Courtenay House Pynes Hill Exeter EX2 5AZ

Page 1

BUSY OTTERS PRESCHOOL

TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

Busy Otters Preschool is a charitable incorporated organisation governed by its constitution dated 23 March 2018.

Method of appointment or election of trustees.

The trustees have the power to appoint new trustees and in the event of a new appointment, appropriate training and induction procedures are arranged. Appointments are completed at the annual general meeting.

OBJECTIVES AND ACTIVITIES

The charity’s key objectives are the development and education of children between the ages of 2-4.

This is achieved by promoting their care and safety, supporting their education, and encouraging parental involvement.

Additionally, their health and wellbeing are also given importance, and services are provided to support them, their families, and carers.

ACHIEVEMENTS AND PERFORMANCE

During the year, the charity continued to provide education for children below compulsory school age. The preschool registers were full for a 2nd year in a row, with a waiting list for available spaces maintained.

The charity continued to support children from a wide range of backgrounds and provided additional support where needed.

The charity continued making improvements to the preschool including new sound insulation to help ensure the noise within the setting was at a suitable level. The charity has recently renewed the building lease, securing the setting for many years to come.

The charity has a number of fundraising ideas and undertook a number of bake sales and other fund raising events. All events received great feedback from the wider public and raised important funds for the charity to continue improving the services it offers.

Page 2

BUSY OTTERS PRESCHOOL

TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2023

FINANCIAL REVIEW

During the year, the charity received total income of £152,729 and had total costs of £151,671 giving a surplus of £1,058. The charity had budgeted to have a surplus of £50,000, but has underperformed against the budget. The charity has healthy reserves and is therefore a going concern.

Reserves policy

The Charity has estimated that, in the event of a closure, the necessary redundancy and unavoidable expenses would equate to approximately £44,000 which forms the Charity’s reserves policy. As at 31 July 2023, the Charity held total cash funds of £113,678 and therefore has sufficient reserves to satisfy its ongoing obligations.

The report was approved by the trustees on 22/05/2024

and signed on its behalf by:

C West Chair of Trustees

Page 3

BUSY OTTERS PRESCHOOL

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JULY 2023

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BUSY OTTERS PRESCHOOL.

I report to the charity trustees on my examination of the accounts of the charity for the period ended 31 July 2023 which are set out on pages 5 and 6.

RESPONSIBILITIES AND BASIS OF REPORT

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under scetion 145(5)(b) of the Act.

INDEPENDENT EXAMINER'S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records ; or

2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Dated: 24/5/24

Laura Waycott FCA Griffin Chartered Accountants Courtenay House Pynes Hill Exeter EX2 5AZ

Page 4

BUSY OTTERS PRESCHOOL

RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 JULY 2023

Receipts Fees- Parent and Council Fundrasing Interest Donations Grant TOTAL RECEIPTS Payments Wages Consumables Rent & Rates Insurance Book-keeping, phone, stationery and other Staff traning Small equipment Electricity Water Repairs and maintenance TOTAL PAYMENTS SURPLUS/(DEFICIT) FOR THE YEAR	Unrestricted funds 2023 £ 148,298 3,148 783 - 500 152,729 112,110 10,099 3,936 1,024 5,986 827 8,559 3,999 888 4,243 151,671 1,058	Restricted funds 2023 £ - - - - - - - - - - - - - - - - - -	Total funds 2023 £ 148,298 3,148 783 - 500 152,729 112,110 10,099 3,936 1,024 5,986 827 8,559 3,999 888 4,243 151,671 1,058	Total funds 2022 £ 129,417 1,622 34 23,500 3,750
				158,323
				84,276 3,715 4,650 1,001 3,638 573 1,477 2,466 546 1,555
				103,897
				54,426

Page 5

BUSY OTTERS PRESCHOOL

STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 JULY 2023

Cash funds Bank Current account Bank Deposit account Bank Reserve account Bank Fundrasing account Bank Savings account TOTAL ASSETS	Unrestricted funds 2023 £ 44,557 51,689 14,906 2,526 - 113,678	Restricted funds 2023 £ - - - - - -	Total funds 2023 £ 44,557 51,689 14,906 2,526 - 113,678	Total funds 2022 £ 43,225 51,184 14,759 2,424 1,028
				112,620

The accounts were approved by the Trustees on and signed on their behalf by:

C West Chair of Trustees

Page 6

SIGNATURE CERTIFICATE

REFERENCE NUMBER FF7CC7EB-C6A8-4A9B-8B21-92D04D7B4207

TRANSACTION DETAILS

DOCUMENT DETAILS

Document Name Busy Otters Preschool CIO accounts 2023 Filename Busy_Otters_Preschool_CIO_accounts_2023.pdf Pages 8 pages Content Type application/pdf File Size 116 KB Original Checksum

Reference Number

FF7CC7EB-C6A8-4A9B-8B21-92D04D7B4207 Busy Otters Preschool CIO accounts 2023 Transaction Type Filename Signature Request Busy_Otters_Preschool_CIO_accounts_2023.pdf Sent At Pages 05/22/2024 10:25 EDT 8 pages Executed At Content Type 05/22/2024 11:15 EDT application/pdf Identity Method File Size email 116 KB Distribution Method Original Checksum email d7a87c53982e296c182f6a151e3e76ce89176614f650bb7d1a1168a028e8b7ba Signed Checksum

1c9ee3eae2eaab5254cde6b9dfb646a19358906035366763f12c65c35e56e0a5

Signer Sequencing Disabled Document Passcode Disabled

SIGNERS

SIGNER	E-SIGNATURE	EVENTS
Name	Status	Viewed At
Chantelle West	signed	05/22/2024 11:14 EDT
Email	Multi-factor Digital Fingerprint Checksum	Identity Authenticated At
[e-mail]	e492dd5d24d38d2e221061ba3e978b907ee22594c2807c4e6ca0ee62520394c8	05/22/2024 11:15 EDT
Components	IP Address	Signed At
2	31.126.237.242	05/22/2024 11:15 EDT
	Device
	Mobile Safari via iOS
	Drawn Signature

Signature Reference ID E81E39C5 Signature Biometric Count 2

AUDITS

TIMESTAMP

05/22/2024 10:25 EDT 05/22/2024 10:25 EDT 05/22/2024 11:14 EDT 05/22/2024 11:15 EDT 05/22/2024 11:15 EDT

AUDIT

Team Griffin ([e-mail]) created document 'Busy_Otters_Preschool_CIO_accounts_2023.pdf' on Chrome via Windows from 54.144.112.110. Chantelle West ([e-mail]) was emailed a link to sign.

Chantelle West ([e-mail]) viewed the document on Mobile Safari via iOS from 31.126.237.242. Chantelle West ([e-mail]) authenticated via email on Mobile Safari via iOS from 31.126.237.242. Chantelle West ([e-mail]) signed the document on Mobile Safari via iOS from 31.126.237.242.