**Charity number: 1177677**
## **BUSY OTTERS PRESCHOOL**
**ANNUAL REPORT AND RECEIPT AND PAYMENT ACCOUNTS**
**YEAR ENDED 31 JULY 2023**
## **BUSY OTTERS PRESCHOOL**
## **CONTENTS FOR THE YEAR ENDED 31 JULY 2023**
||Page||
|---|---|---|
|Reference and administrative details||1|
|Trustees' report|2|- 3|
|Independent examiner's report||4|
|Receipt and payments||5|
|Statement of assets and liabilities||6|
## **BUSY OTTERS PRESCHOOL**
## **REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 JULY 2023**
## **Trustees**
C West (Chair of Trustees) R Murdoch (appointed 29 September 2022) A Shaw (appointed 29 September 2022) K Harland-Moore (appointed 08 February 2023) R Feeney (appointed 24 May 2023)
## **Charity registered number**
1177677
## **Principal office**
Busy Otters Preschool Longdogs Lane Ottery St.Mary Devon EX11 1HY
## **Accountants**
Griffin Chartered Accountants Courtenay House Pynes Hill Exeter EX2 5AZ
Page 1
## **BUSY OTTERS PRESCHOOL**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2023**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Constitution
Busy Otters Preschool is a charitable incorporated organisation governed by its constitution dated 23 March 2018.
Method of appointment or election of trustees.
The trustees have the power to appoint new trustees and in the event of a new appointment, appropriate training and induction procedures are arranged. Appointments are completed at the annual general meeting.
## **OBJECTIVES AND ACTIVITIES**
The charity’s key objectives are the development and education of children between the ages of 2-4.
This is achieved by promoting their care and safety, supporting their education, and encouraging parental involvement.
Additionally, their health and wellbeing are also given importance, and services are provided to support them, their families, and carers.
## **ACHIEVEMENTS AND PERFORMANCE**
During the year, the charity continued to provide education for children below compulsory school age. The preschool registers were full for a 2nd year in a row, with a waiting list for available spaces maintained.
The charity continued to support children from a wide range of backgrounds and provided additional support where needed.
The charity continued making improvements to the preschool including new sound insulation to help ensure the noise within the setting was at a suitable level. The charity has recently renewed the building lease, securing the setting for many years to come.
The charity has a number of fundraising ideas and undertook a number of bake sales and other fund raising events. All events received great feedback from the wider public and raised important funds for the charity to continue improving the services it offers.
Page 2
## **BUSY OTTERS PRESCHOOL**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2023**
## **FINANCIAL REVIEW**
During the year, the charity received total income of £152,729 and had total costs of £151,671 giving a surplus of £1,058. The charity had budgeted to have a surplus of £50,000, but has underperformed against the budget. The charity has healthy reserves and is therefore a going concern.
## **Reserves policy**
The Charity has estimated that, in the event of a closure, the necessary redundancy and unavoidable expenses would equate to approximately £44,000 which forms the Charity’s reserves policy. As at 31 July 2023, the Charity held total cash funds of £113,678 and therefore has sufficient reserves to satisfy its ongoing obligations.
The report was approved by the trustees on `22/05/2024`
and signed on its behalf by:
**C West Chair of Trustees**
Page 3
## **BUSY OTTERS PRESCHOOL**
**INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JULY 2023**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BUSY OTTERS PRESCHOOL.**
I report to the charity trustees on my examination of the accounts of the charity for the period ended 31 July 2023 which are set out on pages 5 and 6.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under scetion 145(5)(b) of the Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records ; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Dated: 24/5/24
Laura Waycott FCA **Griffin Chartered Accountants** Courtenay House Pynes Hill Exeter EX2 5AZ
Page 4
## **BUSY OTTERS PRESCHOOL**
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 JULY 2023**
|**Receipts**
Fees- Parent and Council
Fundrasing
Interest
Donations
Grant
**TOTAL RECEIPTS**
**Payments**
Wages
Consumables
Rent & Rates
Insurance
Book-keeping, phone, stationery
and other
Staff traning
Small equipment
Electricity
Water
Repairs and maintenance
**TOTAL PAYMENTS**
SURPLUS/(DEFICIT) FOR THE YEAR|**Unrestricted**
**funds**
**2023**
**£**
148,298
3,148
783
-
500
152,729
112,110
10,099
3,936
1,024
5,986
827
8,559
3,999
888
4,243
151,671
1,058|**Restricted**
**funds**
**2023**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Total**
**funds**
**2023**
**£**
148,298
3,148
783
-
500
152,729
112,110
10,099
3,936
1,024
5,986
827
8,559
3,999
888
4,243
151,671
1,058|_Total_
_funds_
_2022_
_£_
129,417
1,622
34
23,500
3,750|
|---|---|---|---|---|
|||||158,323|
|||||84,276
3,715
4,650
1,001
3,638
573
1,477
2,466
546
1,555|
|||||103,897|
||||||
|||||54,426|
Page 5
## **BUSY OTTERS PRESCHOOL**
## **STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 JULY 2023**
|**Cash funds**
Bank Current account
Bank Deposit account
Bank Reserve account
Bank Fundrasing account
Bank Savings account
**TOTAL ASSETS**|**Unrestricted**
**funds**
**2023**
**£**
44,557
51,689
14,906
2,526
-
**113,678**|**Restricted**
**funds**
**2023**
**£**
-
-
-
-
-
-|**Total**
**funds**
**2023**
**£**
44,557
51,689
14,906
2,526
-
**113,678**|_Total_
_funds_
_2022_
_£_
_43,225_
_51,184_
_14,759_
_2,424_
_1,028_|
|---|---|---|---|---|
|||||**_112,620_**|
The accounts were approved by the Trustees on and signed on their behalf by:
## **C West Chair of Trustees**
Page 6
## **SIGNATURE CERTIFICATE**
**REFERENCE NUMBER FF7CC7EB-C6A8-4A9B-8B21-92D04D7B4207**
## **TRANSACTION DETAILS**
## **DOCUMENT DETAILS**
**Document Name Busy Otters Preschool CIO accounts 2023 Filename Busy_Otters_Preschool_CIO_accounts_2023.pdf Pages 8 pages Content Type application/pdf File Size 116 KB Original Checksum**
## **Reference Number**
**FF7CC7EB-C6A8-4A9B-8B21-92D04D7B4207 Busy Otters Preschool CIO accounts 2023 Transaction Type Filename Signature Request Busy_Otters_Preschool_CIO_accounts_2023.pdf Sent At Pages 05/22/2024 10:25 EDT 8 pages Executed At Content Type 05/22/2024 11:15 EDT application/pdf Identity Method File Size email 116 KB Distribution Method Original Checksum email d7a87c53982e296c182f6a151e3e76ce89176614f650bb7d1a1168a028e8b7ba Signed Checksum**
**1c9ee3eae2eaab5254cde6b9dfb646a19358906035366763f12c65c35e56e0a5**
**Signer Sequencing Disabled Document Passcode Disabled**
## **SIGNERS**
|**SIGNER**|**E-SIGNATURE**|**EVENTS**|
|---|---|---|
|**Name**|**Status**|**Viewed At**|
|**Chantelle West**|**signed**|**05/22/2024 11:14 EDT**|
|**Email**|**Multi-factor Digital Fingerprint Checksum**|**Identity Authenticated At**|
|**downchantz@aol.com**|**e492dd5d24d38d2e221061ba3e978b907ee22594c2807c4e6ca0ee62520394c8**|**05/22/2024 11:15 EDT**|
|**Components**|**IP Address**|**Signed At**|
|**2**|**31.126.237.242**|**05/22/2024 11:15 EDT**|
||**Device**||
||**Mobile Safari via iOS**||
||**Drawn Signature**||
**Signature Reference ID E81E39C5 Signature Biometric Count 2**
## **AUDITS**
## **TIMESTAMP**
**05/22/2024 10:25 EDT 05/22/2024 10:25 EDT 05/22/2024 11:14 EDT 05/22/2024 11:15 EDT 05/22/2024 11:15 EDT**
## **AUDIT**
**Team Griffin (office@griffinaccountancy.co.uk) created document 'Busy_Otters_Preschool_CIO_accounts_2023.pdf' on Chrome via Windows from 54.144.112.110. Chantelle West (downchantz@aol.com) was emailed a link to sign.**
**Chantelle West (downchantz@aol.com) viewed the document on Mobile Safari via iOS from 31.126.237.242. Chantelle West (downchantz@aol.com) authenticated via email on Mobile Safari via iOS from 31.126.237.242. Chantelle West (downchantz@aol.com) signed the document on Mobile Safari via iOS from 31.126.237.242.**