Trustees’ Annual Report for the period
From 01.04.2023 Period start date To 31.03.2024 Period end date
Charity name: The Ongar Community Sports Trust
Charity registration number: 1177597
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Promotion of healthy recreation for the benefit of Ongar residents. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of sports facilities and a social club. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference Maintenance of sports facilities for the various sport clubs. Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Positive. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | For future capital expenditures. |
| Amount of reserves held | Para 1.22 | £8,200.30 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution dated 9thFebruary 2018. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | C.I.O. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As per the constitution the members or the trustees may appoint new trustees when vacancies occur. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Ongar Community Sports Trust |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1177597 |
| Charity’s principal address | Jubilee Pavilion Love Lane Ongar Essex CM5 9BL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Tim Hylton | Chairman | |||
| John Reynolds | ||||
| Dave Blake | ||||
| Lee Saunders | ||||
| Christopher Jones | ||||
| Amy Kent | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable. held in this capacity Name and objects of the Not applicable. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable. safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of t stees Signature(s) Full name{s) IMofHY Positlon (eg Secretary, Chalr, etc) A Ilk l(YLro John Reynolds cHftI IE/ Date
The Ongar Community Sports Trust 1177597
Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts
Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period Period start date Period end date To from 01/04/2023 31/03/2024
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 8,370 11,758 12,110 850 2,196 255 - - 35,539 - - - 35,539 - 2,269 - 486 400 180 - - - 3,335 - - - 3,335 32,204 - - 32,204 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 8,370 11,758 12,110 850 2,196 255 - - 35,539 - - - 35,539 - 2,269 - 486 400 180 - - - 3,335 - - - 3,335 32,204 |
Total funds to the nearest £ 8,370 11,758 12,110 850 2,196 255 - - 35,539 - - - 35,539 - 2,269 - 486 400 180 - - - 3,335 - - - 3,335 32,204 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Kitchen Rental | 8,370 | - | ||||
| MembershipFees | 11,758 | - | ||||
| Rent and Pitch Fees | 12,110 | - | ||||
| Venue Hire | 850 | - | ||||
| Floodlight charges | 2,196 | - | ||||
| Ongar Festival | 255 | - | ||||
| Bank Interest | - | - | ||||
| - | - | |||||
| Sub total(Gross income for AR) |
35,539 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | - | |||||
| - |
- | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
| Bank charges | - | - | ||||
| Insurance | 2,269 | - | ||||
| Professional fees | - | - | ||||
| Business rates | 486 | - | ||||
| Ongar Festival Costs | 400 | - | ||||
| Local Giving | 180 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 3,335 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| 32,204 | - | - | 32,204 | - | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 32,204 | - | - | 32,204 | - |
CCXX R1 accounts (SS)
20/02/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Accounts receivables Intercompany loan Cash in Bank Grants Details Income from Government Grants Details Details Ongar Town Council Loan Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8,200 - - - - - 8,200 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ 1,867 - 43,000 - 196 - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 44,000 - - - Print Name Tim Hylton John Reynolds |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Tim Hylton | 18/02/2025 | ||
| John Reynolds | 17/02/2025 |
CCXX R2 accounts (SS)
20/02/2025
2