2025-03-31-accounts - Whitchurch Museum And Archives

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	1	April	2024		31	March	2025
From				To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1177596

Whitchurch Museum and Archives

Charity's principal address 12 St. Mary’s Street Whitchurch Shropshire Postcode SY13 1QY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Gemma Shannahan	Chairperson	Trustee Board
Terence Fry	Secretary	Trustee Board
Judith Hoyle		Trustee Board
Simon Birch		Trustee Board
LindsayGreen		Trustee Board

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Independent Examiner	Jake Gurr FCA	The Vicarage, Bettisfield, Whitchurch, SY13 2LB
Museum Mentor	Emma-Kate Lanyon	Shrewsbury Museum & Art Gallery, The Music Hall, The Square, Shrewsbury, SY1 1LH

Name of chief executive or names of senior staff members (Optional information)

Judith Hoyle - Curator

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by the Trustee Board Trustee selection methods

(eg. trust, association, company)
(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

The charity is overseen by the Board of Trustees. The previous relationship with Whitchurch Town Council has been severed; the only relationship now in place is a landlord/tenant relationship in respect of the lease for the museum building.

The Trustees have successfully achieved re-accreditation from the Arts Council under the Museum Accreditation Scheme.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Cha

Summary of the objects of the charity set out in its governing document

To advance the education of the public in the history and heritage of Whitchurch, Shropshire and its surrounding area by the establishment and maintenance of a museum.

March 2012

TAR

The main activities undertaken relating to these objects have been:

 To maintain and open a museum to the public - the museum opened from 11.00 to 16.00 each Tuesday and Thursday and 10.00 to 13.00 on the first Saturday of each month. 2,137 people visited the museum during the period

To regularly change the exhibits that tell the story of the town of Whitchurch and its hinterland.
To offer an accessible, searchable archive to the public - this is achieved via our websites and by personal visit to the museum to search our database

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Storage of the museum collection in conditions prescribed by Arts Council England - to preserve the archives and artefacts for the future
To provide information, advice and counsel to individuals and groups relating to archaeological finds, artefacts, history of local buildings etc and assisting people researching their family history
To undertake research projects and present findings on the internet and in the museum where appropriate
To research and create free leaflets on local topics
To enhance the museum by improving access, signage and making the building more secure
To increase the museum collection by acquiring archives and artefacts that tell the story of Whitchurch and its surrounding villages

The Trustees have taken due regard of the guidance issued by the Charity Commission on public benefit and confirm that the charity is run totally for public benefit

Additional details of objectives and activities (Optional information)

Whitchurch Museum and Archives is totally run by volunteers. 18 volunteers contributed 6,236 hours during this period

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main . The museum contains both permanent and temporary displays. The achievements of the charity permanent displays include Sir Edward German (born and buried in the during the year town), Joyce’s clocks (local clockmakers), Randolph Caldecott (children’s illustrator; worked in the town), Transport (local canals and railways), Cheese making, WW1 communications and Whitchurch market. The temporary displays include ‘Journey to the Centre of the Earth’ – geology core samples from Prees, Whitchurch Town Halls and Early Catholicism in the town The charity worked with a number of local partners during these twelve months. Activities included:  Whitchurch Library  Malpas VE 80 ‘The Homecoming’  Road Stories/Rural Art Hub  Penley Polish Heritage Project  Caldecott Society  Blackberry Fair

The museum collection was enlarged by nearly 200 items; these were donations or purchased from auction houses, both online and nationally or offered for sale by The British Museum, and included:  Post medieval silver gilt ring  Late 18[th] & Early 19[th] century documents  WW1 medals and Dead Man’s Penny for Private Arrowsmith  Musket balls  Early photo of Whitchurch Fire Station Free leaflets were produced and new publications put on sale:  Whitchurch RAF pilots in WW2  Whitchurch men at the Battle of Trafalgar  The history of brewing in Whitchurch In October, Lincoln Conservation visited to take 3D photographs of items identified for future handling collection. Volunteers were also interviewed by a journalist for a Podcast relating to WW2 Prees Heath The Museum and Volunteers played host to a number of groups and organisations including:  Whitchurch Brownies  Little Bears Day Care  Pettypool Vocational College  Finds Liaison Officer Finds Day  Nantwich Museum staff and volunteers

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity’s annual reserve policy is to hold £5,000 to provide operational cover in the event of no donations or grants

March 2012

TAR

Detalls of any funds matèrl¥lly in deficlt No ful$ are in defKit Furthèr financlal rnvlèw detalls Ioptlonal Infom)atlon) Yw may ¢hoose to Indude The charity obtains funding from donations, grant applications. a additional infomiation. where small shop and Whilchurch Town CnCil relevant about: Subject to the reserve policy, all funds are used to secure new the charity's principal exhibits for the museum, capital expendrture lo enhance the museum sources of funds (including (eg new state of the art display cabinets). maintain the artefacls and any fundraising)- documents in accordan vith Arts Council standards and guidelines and to cover the njnning cos15 of Whrtchurch Museum and Archives how expenditure has {eg stationery. ink, IT equipment, subscriptions). These explicilly supported the key objectives support the chartty's objects of the charity., The shop is operated on a self-funding basis investment policy and The charity has no inv8strnents other than encompassed by the objectives induding any colledions in tts care ethical investrnent policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(sl Full name(s) Position (eg Secretary, Chair. etc) Cu7*1 Date Ii/il /ys TAR grth 2012

	Whitchurch Museum and Archives	Whitchurch Museum and Archives	Whitchurch Museum and Archives	1177596	CC16a
	For the period from	01-Apr-24	To	31-Mar-25

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - 5,606 95 - - 261 5,962 - - - 5,962 6,088 - - - - 350 6,438 - - - 6,438 - 476 - 3,538 # 3,062	Restricted funds to the nearest £ 1,078 - 952 94 - 2,124 - - - 2,124 - 1,049 980 45 - 2,074 - - - 2,074 50 - 55,298 55,348	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 1,078 5,606 95 952 94 261 8,086 - - - 8,086 6,088 1,049 980 - 45 350 8,512 - - - 8,512 - 426	Last year to the nearest £
Donations	-				-
Allocation from Town Council	5,606				-
Housekeepingrefund	95
Shopsales	-				-
IT services	-				-
Training	261				-
*Sub total*(Gross income for AR)	5,962				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Allocation from Town Council	6,088				-
Purchase for collection	-				-
Shopstock	-				-
Website	-				-
Donation reimbursement	-
Miscellaneous frompettycash	350				-
**Sub total **	6,438				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	- 476	50	-	- 426	-
	-	-	-	-	-
	3,538	55,298	-	58,836	-
	3,062	55,348	-	58,410	-

CCXX R1 accounts (SS)

21/11/2025

Section B Statement of assets and liabilities at the end of the period Unrestricted lundB to rwar•Jl £ 3,062 R8stri¢t6d funds to n•ar••t£ 55.348 Endowment funds Cal•gorl•¥ 81 Cash funds Currvnl Kcouni Total cash funds 3,062 55,348 Bcii)untl$ll OK Unrèstrlcted fund5 to nv•r•4t£ OK OK Endowment funds lo nrs1 É Restrf¢ted funds to n•av•¥tÉ Detalls Fund to whl¢h •sot Won Curr•nt valu4 al CostloWvDa D•lall$ . <430 Fvnd towhi¢h a6SOt bolo Unrestricted Currpntvalue orsa D8ts11$ Computer equlpmenl Cost (oponall B4 As$•ts retalned for the charltys own use Hentag9 assets Restricted Display¢abinets Rèslricted Fumilu Unreslricted Fund to which r•lat•$ fil du• When du• Detalls BS Llabllltl•$ &gned byone or tsvo trust888 on behaff of all the trust8es Date of oval Sbgnature Print Namè TLFkq CCXX accJ)unts ISSI 2111112025