## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||1|April|2024||31|March|2025| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1177596 Whitchurch Museum and Archives **Charity's principal address** 12 St. Mary’s Street Whitchurch Shropshire **Postcode** SY13 1QY **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Gemma
Shannahan|Chairperson||Trustee Board| ||Terence Fry|Secretary||Trustee Board| ||Judith Hoyle|||Trustee Board| ||Simon Birch|||Trustee Board| ||LindsayGreen|||Trustee Board| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---| |Independent Examiner|Jake Gurr FCA|The Vicarage, Bettisfield, Whitchurch, SY13 2LB| |Museum Mentor|Emma-Kate Lanyon|Shrewsbury Museum & Art Gallery, The Music Hall, The
Square, Shrewsbury, SY1 1LH| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** Judith Hoyle - Curator ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by the Trustee Board Trustee selection methods - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The charity is overseen by the Board of Trustees. The previous relationship with Whitchurch Town Council has been severed; the only relationship now in place is a landlord/tenant relationship in respect of the lease for the museum building. The Trustees have successfully achieved re-accreditation from the Arts Council under the Museum Accreditation Scheme. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Cha** **Summary of the objects of the charity set out in its governing document** To advance the education of the public in the history and heritage of Whitchurch, Shropshire and its surrounding area by the establishment and maintenance of a museum. March **2012** **TAR** 2 The main activities undertaken relating to these objects have been:  To maintain and open a museum to the public - the museum opened from 11.00 to 16.00 each Tuesday and Thursday and 10.00 to 13.00 on the first Saturday of each month. 2,137 people visited the museum during the period - To regularly change the exhibits that tell the story of the town of Whitchurch and its hinterland. - To offer an accessible, searchable archive to the public - this is achieved via our websites and by personal visit to the museum to search our database **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Storage of the museum collection in conditions prescribed by Arts Council England - to preserve the archives and artefacts for the future - To provide information, advice and counsel to individuals and groups relating to archaeological finds, artefacts, history of local buildings etc and assisting people researching their family history - To undertake research projects and present findings on the internet and in the museum where appropriate - To research and create free leaflets on local topics - To enhance the museum by improving access, signage and making the building more secure - To increase the museum collection by acquiring archives and artefacts that tell the story of Whitchurch and its surrounding villages The Trustees have taken due regard of the guidance issued by the Charity Commission on public benefit and confirm that the charity is run totally for public benefit ## **Additional details of objectives and activities (Optional information)** Whitchurch Museum and Archives is totally run by volunteers. 18 volunteers contributed 6,236 hours during this period You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main** . The museum contains both permanent and temporary displays. The **achievements of the charity** permanent displays include Sir Edward German (born and buried in the **during the year** town), Joyce’s clocks (local clockmakers), Randolph Caldecott (children’s illustrator; worked in the town), Transport (local canals and railways), Cheese making, WW1 communications and Whitchurch market. The temporary displays include ‘Journey to the Centre of the Earth’ – geology core samples from Prees, Whitchurch Town Halls and Early Catholicism in the town The charity worked with a number of local partners during these twelve months. Activities included:  Whitchurch Library  Malpas VE 80 ‘The Homecoming’  Road Stories/Rural Art Hub  Penley Polish Heritage Project  Caldecott Society  Blackberry Fair The museum collection was enlarged by nearly 200 items; these were donations or purchased from auction houses, both online and nationally or offered for sale by The British Museum, and included:  Post medieval silver gilt ring  Late 18[th] & Early 19[th] century documents  WW1 medals and Dead Man’s Penny for Private Arrowsmith  Musket balls  Early photo of Whitchurch Fire Station Free leaflets were produced and new publications put on sale:  Whitchurch RAF pilots in WW2  Whitchurch men at the Battle of Trafalgar  The history of brewing in Whitchurch In October, Lincoln Conservation visited to take 3D photographs of items identified for future handling collection. Volunteers were also interviewed by a journalist for a Podcast relating to WW2 Prees Heath The Museum and Volunteers played host to a number of groups and organisations including:  Whitchurch Brownies  Little Bears Day Care  Pettypool Vocational College  Finds Liaison Officer Finds Day  Nantwich Museum staff and volunteers ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The charity’s annual reserve policy is to hold £5,000 to provide operational cover in the event of no donations or grants March **2012** **TAR** 4 Detalls of any funds matèrl¥lly in deficlt No ful￿$ are in defKit Furthèr financlal rnvlèw detalls Ioptlonal Infom)atlon) Yw may ¢hoose to Indude The charity obtains funding from donations, grant applications. a additional infomiation. where small shop and Whilchurch Town C￿nCil relevant about: Subject to the reserve policy, all funds are used to secure new the charity's principal exhibits for the museum, capital expendrture lo enhance the museum sources of funds (including (eg new state of the art display cabinets). maintain the artefacls and any fundraising)- documents in accordan￿ vith Arts Council standards and guidelines and to cover the njnning cos15 of Whrtchurch Museum and Archives how expenditure has {eg stationery. ink, IT equipment, subscriptions). These explicilly supported the key objectives support the chartty's objects of the charity., The shop is operated on a self-funding basis investment policy and The charity has no inv8strnents other than encompassed by the objectives induding any colledions in tts care ethical investrnent policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(sl Full name(s) Position (eg Secretary, Chair. etc) Cu7*1 Date Ii/il /ys TAR grth 2012 ||**Whitchurch Museum and Archives**|**Whitchurch Museum and Archives**|**Whitchurch Museum and Archives**|**1177596**|**1177596**|**1177596**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01-Apr-24|**To**||31-Mar-25||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**5,606**
**95**
**-**
**-**
**261**
**5,962**
**-**
**-**
**-**
**5,962**
**6,088**
**-**
**-**
**-**
**-**
**350**
**6,438**
**-**
**-**
**-**
**6,438**
**- 476**
**-**
**3,538 #**
**3,062**|**Restricted**
**funds**
**to the nearest £**
**1,078**
**-**
**952**
**94**
**-**
**2,124**
**-**
**-**
**-**
**2,124**
**-**
**1,049**
**980**
**45**
**-**
**2,074**
**-**
**-**
**-**
**2,074**
**50**
**-**
**55,298**
**55,348**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**1,078**
**5,606**
**95**
**952**
**94**
**261**
**8,086**
**-**
**-**
**-**
**8,086**
**6,088**
**1,049**
**980**
**-**
**45**
**350**
**8,512**
**-**
**-**
**-**
**8,512**
**- 426**||**Last year**
**to the nearest £**| |Donations|**-**||||||**-**| |Allocation from Town Council|**5,606**||||||**-**| |Housekeepingrefund|**95**||||||| |Shopsales|**-**||||||**-**| |IT services|**-**||||||**-**| |Training|**261**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**5,962**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |Allocation from Town Council|**6,088**||||||**-**| |Purchase for collection|**-**||||||**-**| |Shopstock|**-**||||||**-**| |Website|**-**||||||**-**| |Donation reimbursement|**-**||||||| |Miscellaneous frompettycash|**350**||||||**-**| |**_Sub total_ **|**6,438**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**- 476**|**50**|**-**||**- 426**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**3,538**|**55,298**|**-**||**58,836**||**-**| ||**3,062**|**55,348**|**-**||**58,410**||**-**| CCXX R1 accounts (SS) 21/11/2025 1 Section B Statement of assets and liabilities at the end of the period Unrestricted lundB to rwar•Jl £ 3,062 R8stri¢t6d funds to n•ar••t£ 55.348 Endowment funds Cal•gorl•¥ 81 Cash funds Currvnl Kcouni Total cash funds 3,062 55,348 Bcii)untl$ll OK Unrèstrlcted fund5 to nv•r•4t£ OK OK Endowment funds lo n￿r*s1 É Restrf¢ted funds to n•av•¥tÉ Detalls Fund to whl¢h *•sot Won Curr•nt valu4 al CostloWvDa D•lall$ . <430 Fvnd towhi¢h a6SOt bolo Unrestricted Currpntvalue orsa D8ts11$ Computer equlpmenl Cost (op￿onall B4 As$•ts retalned for the charltys own use Hentag9 assets Restricted Display¢abinets Rèslricted Fumilu Unreslricted Fund to which r•lat•$ fil du• When du• Detalls BS Llabllltl•$ &gned byone or tsvo trust888 on behaff of all the trust8es Date of oval Sbgnature Print Namè TLFkq CCXX accJ)unts ISSI 2111112025