2024-03-31-accounts - Whitchurch Museum And Archives

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	1	April	2023		31	March	2024
From				To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1177596

Whitchurch Museum and Archives

Charity's principal address 12 St. Mary’s Street Whitchurch Shropshire Postcode SY13 1QY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Gemma Shannahan	Chairperson	Trustee Board
Terence Fry	Secretary	Trustee Board
Judith Hoyle		Trustee Board
Simon Birch		Trustee Board
LindsayGreen		Trustee Board

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Independent Examiner	Jake Gurr FCA	The Vicarage, Bettisfield, Whitchurch, SY13 2LB
Museum Mentor	Emma-Kate Lanyon	Shrewsbury Museum & Art Gallery, The Music Hall, The Square, Shrewsbury, SY1 1LH

Name of chief executive or names of senior staff members (Optional information)

Judith Hoyle - Curator

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by the Trustee Board Trustee selection methods

(eg. trust, association, company)
(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

The charity is overseen by the Board of Trustees. The previous relationship with Whitchurch Town Council has been severed; the only relationship now in place is a landlord/tenant relationship in respect of the lease for the museum building.

The Trustees will be seeking re-accreditation from the Arts Council during 2024 as part of the Museum Accreditation Scheme.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Cha

Summary of the objects of the charity set out in its governing document

To advance the education of the public in the history and heritage of Whitchurch, Shropshire and its surrounding area by the establishment and maintenance of a museum.

March 2012

TAR

The main activities undertaken relating to these objects have been:  To maintain and open a museum to the public - the museum opened from 11.00 to 16.00 each Tuesday and Thursday and 10.00 to 13.00 on the first Saturday of each month. 1,687 people visited the museum during the period

To regularly change the exhibits that tell the story of the town of Whitchurch and its hinterland.
To offer an accessible, searchable archive to the public - this is achieved via our websites and by personal visit to the museum to search our database

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Storage of the museum collection in conditions prescribed by Arts Council England - to preserve the archives and artefacts for the future
To provide information, advice and counsel to individuals and groups relating to archaeological finds, artefacts, history of local buildings etc and assisting people researching their family history
To undertake research projects and present findings on the internet and in the museum where appropriate
To research and create free leaflets on local topics
To enhance the museum by improving access, signage and making the building more secure
To increase the museum collection by acquiring archives and artefacts that tell the story of Whitchurch and its surrounding villages

The Trustees have taken due regard of the guidance issued by the Charity Commission on public benefit and confirm that the charity is run totally for public benefit

Additional details of objectives and activities (Optional information)

Whitchurch Museum and Archives is totally run by volunteers. 16 volunteers contributed 5,760 hours during this period

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

. The museum contains both permanent and temporary displays. The permanent displays include Sir Edward German (born and buried in the town), Joyce’s clocks (local clockmakers), Ralph Caldecott (children’s illustrator; worked in the town), Transport (local canals and railways), Cheese making, WW1 communications and Whitchurch market. The temporary displays include History of Prees Heath, Whitchurch Model Laundry, Herculaneum Pottery, The Shropshire Giant and Whitchurch Show Programmes.

The charity worked with a number of local partners during these twelve months. Activities included:

Whitchurch Library
Whixall History Group  Road Stories/Rural Art Hub  Dancing Magpie Art  Caldecott Society  Blackberry Fair
The museum collection was enlarged by nearly 300 items; these were donations or purchased from auction houses, both online and nationally or offered for sale by The British Museum, and included:  16[th] century gold & enamel finger ring  Examples of 18[th] century Herculaneum pottery  19[th] century Joyce pocket watch  Shropshire Yeomanry Boer War shoulder badges  Six 17[th] century silver coins  Roman silver mount

Free leaflets were produced and new publications put on sale:

Walter Webb – architect
A short history of Catholicism in Whitchurch
Henry ‘Harry Hotspur’ Percy
Whitchurch Fire Service
A.G.Leighton Ltd – seed merchants

Film company, Eklectics, videoed inside the Museum and items from the Collection for future online public viewing

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity’s annual reserve policy is to hold £5,000 to provide operational cover in the event of no donations or grants

March 2012

TAR

D•t&ll$ of any fund• m•t•rl•lly In d•ficll No lundj ar• In dorlt Furth•r flMncl•l rnvl•w d•t•ll• IOptlon•l Infomiallon) The chadly obloins lunding from donallon8, grant app4callon•, sm811 shop and WhRchurch Town CouncH Subject to Ihe reserve polky, all funds are used 10 Secure new exhibits for the museum. capilal expendilure to enhance Ihe rnugeum leg new state of Ihe art dlsplay cabinets). malnlain the artefactg arKI documents In accordance with Arts Councll standards and guidelines and to cover the running costs of Whilchurch Museum and ChiVeS leg stationery. Ink, IT equipment, subscriplions). These expl•11Y support the charity's objects The shop is operaled on a self-funding basis The charity has no investments other than 8ncompassed by the collections in its care You may choos• to Indude dditior)81 In1(Ml)n, where rvanl abDUI: the th8rity'S princIp81 sourrs of funds (indudlng any fundr8ising)', how expenditure has supported the key obiectwes of Ihe charity. investment policy and objectives induding any ethical investment policy adopted. Section F Other optional information Section G Declaration . The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name{s) Position (eg SeGretary* Chair. etc) oJUE>i IN AfvJNJ trtOXILE r£LAsfEF Date 1011212014 TAR March 2012

	Whitchurch Museum and Archives	Whitchurch Museum and Archives	Whitchurch Museum and Archives	1177596	CC16a
	For the period from	01-Apr-23	To	31-Mar-24

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - 6,251 43 - - - 6,294 - - - 6,294 6,829 - - 23 300 7,152 - - - 7,152 - 858 - 4,396 # 3,538	Restricted funds to the nearest £ 639 - 500 886 48 - 2,073 - - - 2,073 - 1,636 118 649 - 2,403 - - - 2,403 - 330 - 55,628 55,298	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 639 6,251 43 500 886 48 - 8,367 - - - 8,367 6,829 1,636 118 649 23 300 9,555 - - - 9,555 - 1,188	Last year to the nearest £
Donations	-				-
Allocation from Town Council	6,251				-
Housekeepingrefund	43
Tesco Groundwork Grant
Shopsales	-				-
IT services	-				-
	-				-
*Sub total*(Gross income for AR)	6,294				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Allocation from Town Council	6,829				-
Purchase for collection	-				-
Readyto Borrow Grant
Shopstock	-				-
Website	23				-
Miscellaneous frompettycash	300				-
**Sub total **	7,152				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	- 858	- 330	-	- 1,188	-
	-	-	-	-	-
	4,396	55,628	-	60,024	-
	3,538	55,298	-	58,836	-

CCXX R1 accounts (SS)

08/11/2024

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