## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||1|April|2023||31|March|2024|
|**From**||||**To**||||
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1177596
Whitchurch Museum and Archives
**Charity's principal address** 12 St. Mary’s Street Whitchurch Shropshire **Postcode** SY13 1QY
**Names of the charity trustees who manage the charity**
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4
5
6
7
8
9
10
11
12
13
14
15
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Gemma
Shannahan|Chairperson||Trustee Board|
||Terence Fry|Secretary||Trustee Board|
||Judith Hoyle|||Trustee Board|
||Simon Birch|||Trustee Board|
||LindsayGreen|||Trustee Board|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|
|Independent Examiner|Jake Gurr FCA|The Vicarage, Bettisfield, Whitchurch, SY13 2LB|
|Museum Mentor|Emma-Kate Lanyon|Shrewsbury Museum & Art Gallery, The Music Hall, The
Square, Shrewsbury, SY1 1LH|
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
Judith Hoyle - Curator
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by the Trustee Board Trustee selection methods
- (eg. trust, association, company)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The charity is overseen by the Board of Trustees. The previous relationship with Whitchurch Town Council has been severed; the only relationship now in place is a landlord/tenant relationship in respect of the lease for the museum building.
The Trustees will be seeking re-accreditation from the Arts Council during 2024 as part of the Museum Accreditation Scheme.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Cha**
**Summary of the objects of the charity set out in its governing document**
To advance the education of the public in the history and heritage of Whitchurch, Shropshire and its surrounding area by the establishment and maintenance of a museum.
March **2012**
**TAR**
2
The main activities undertaken relating to these objects have been: To maintain and open a museum to the public - the museum opened from 11.00 to 16.00 each Tuesday and Thursday and 10.00 to 13.00 on the first Saturday of each month. 1,687 people visited the museum during the period
- To regularly change the exhibits that tell the story of the town of Whitchurch and its hinterland.
- To offer an accessible, searchable archive to the public - this is achieved via our websites and by personal visit to the museum to search our database
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Storage of the museum collection in conditions prescribed by Arts Council England - to preserve the archives and artefacts for the future
- To provide information, advice and counsel to individuals and groups relating to archaeological finds, artefacts, history of local buildings etc and assisting people researching their family history
- To undertake research projects and present findings on the internet and in the museum where appropriate
- To research and create free leaflets on local topics
- To enhance the museum by improving access, signage and making the building more secure
- To increase the museum collection by acquiring archives and artefacts that tell the story of Whitchurch and its surrounding villages
The Trustees have taken due regard of the guidance issued by the Charity Commission on public benefit and confirm that the charity is run totally for public benefit
## **Additional details of objectives and activities (Optional information)**
Whitchurch Museum and Archives is totally run by volunteers. 16 volunteers contributed 5,760 hours during this period
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
. The museum contains both permanent and temporary displays. The permanent displays include Sir Edward German (born and buried in the town), Joyce’s clocks (local clockmakers), Ralph Caldecott (children’s illustrator; worked in the town), Transport (local canals and railways), Cheese making, WW1 communications and Whitchurch market. The temporary displays include History of Prees Heath, Whitchurch Model Laundry, Herculaneum Pottery, The Shropshire Giant and Whitchurch Show Programmes.
The charity worked with a number of local partners during these twelve months. Activities included:
- Whitchurch Library
- Whixall History Group Road Stories/Rural Art Hub Dancing Magpie Art Caldecott Society Blackberry Fair
- The museum collection was enlarged by nearly 300 items; these were donations or purchased from auction houses, both online and nationally or offered for sale by The British Museum, and included: 16[th] century gold & enamel finger ring Examples of 18[th] century Herculaneum pottery 19[th] century Joyce pocket watch Shropshire Yeomanry Boer War shoulder badges Six 17[th] century silver coins Roman silver mount
Free leaflets were produced and new publications put on sale:
- Walter Webb – architect
- A short history of Catholicism in Whitchurch
- Henry ‘Harry Hotspur’ Percy
- Whitchurch Fire Service
- A.G.Leighton Ltd – seed merchants
Film company, Eklectics, videoed inside the Museum and items from the Collection for future online public viewing
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity’s annual reserve policy is to hold £5,000 to provide operational cover in the event of no donations or grants
March **2012**
**TAR**
4
D•t&ll$ of any fund• m•t•rl•lly
In d•ficll
No lundj ar• In dorlt
Furth•r flMncl•l rnvl•w d•t•ll• IOptlon•l Infomiallon)
The chadly obloins lunding from donallon8, grant app4callon•,
sm811 shop and WhRchurch Town CouncH
Subject to Ihe reserve polky, all funds are used 10 Secure new
exhibits for the museum. capilal expendilure to enhance Ihe rnugeum
leg new state of Ihe art dlsplay cabinets). malnlain the artefactg arKI
documents In accordance with Arts Councll standards and guidelines
and to cover the running costs of Whilchurch Museum and ChiVeS
leg stationery. Ink, IT equipment, subscriplions). These expl•11Y
support the charity's objects
The shop is operaled on a self-funding basis
The charity has no investments other than 8ncompassed by the
collections in its care
You may choos• to Indude
dditior)81 In1(Ml)n, where
r*vanl abDUI:
the th8rity'S princIp81
sourr*s of funds (indudlng
any fundr8ising)',
how expenditure has
supported the key obiectwes
of Ihe charity.
investment policy and
objectives induding any
ethical investment policy
adopted.
Section F
Other optional information
Section G
Declaration .
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature{s)
Full name{s)
Position (eg SeGretary* Chair.
etc)
oJUE>i IN AfvJNJ trtOXILE
r£LAsfEF
Date
1011212014
TAR
March 2012
||**Whitchurch Museum and Archives**|**Whitchurch Museum and Archives**|**Whitchurch Museum and Archives**|**1177596**|**1177596**|**1177596**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01-Apr-23|**To**||31-Mar-24|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**6,251**
**43**
**-**
**-**
**-**
**6,294**
**-**
**-**
**-**
**6,294**
**6,829**
**-**
**-**
**23**
**300**
**7,152**
**-**
**-**
**-**
**7,152**
**- 858**
**-**
**4,396 #**
**3,538**|**Restricted**
**funds**
**to the nearest £**
**639**
**-**
**500**
**886**
**48**
**-**
**2,073**
**-**
**-**
**-**
**2,073**
**-**
**1,636**
**118**
**649**
**-**
**2,403**
**-**
**-**
**-**
**2,403**
**- 330**
**-**
**55,628**
**55,298**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**639**
**6,251**
**43**
**500**
**886**
**48**
**-**
**8,367**
**-**
**-**
**-**
**8,367**
**6,829**
**1,636**
**118**
**649**
**23**
**300**
**9,555**
**-**
**-**
**-**
**9,555**
**- 1,188**||**Last year**
**to the nearest £**|
|Donations|**-**||||||**-**|
|Allocation from Town Council|**6,251**||||||**-**|
|Housekeepingrefund|**43**|||||||
|Tesco Groundwork Grant||||||||
|Shopsales|**-**||||||**-**|
|IT services|**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**6,294**||||||**-**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**-**|
|||||||||
|Allocation from Town Council|**6,829**||||||**-**|
|Purchase for collection|**-**||||||**-**|
|Readyto Borrow Grant||||||||
|Shopstock|**-**||||||**-**|
|Website|**23**||||||**-**|
|Miscellaneous frompettycash|**300**||||||**-**|
|**_Sub total_ **|**7,152**||||||**-**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**-**|
|||||||||
||**- 858**|**- 330**|**-**||**- 1,188**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**4,396**|**55,628**|**-**||**60,024**||**-**|
||**3,538**|**55,298**|**-**||**58,836**||**-**|
CCXX R1 accounts (SS)
08/11/2024
1
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