CHARITY COMMISSION Ffom l- NOVEAIBER 2023 To 31- ocf08ER 2024 The promolim. fty the benefit of the publi4 of knowled8e rwth into the chariry as Set its g¢y4ernirvd documenL ISORP L171 accessible to the pubk further the interests ol the SlenT. rnmary of the maln actr41 in relation to those purposes for the public benefii In partioJLar, the ¥tNitie5, projects or seThkes bdentified s4xietrf5 arth Ewandfj the number of rectyds on the onI6ne catalogue of the S15 arthNe ty addin8 fv new records prowded Lry membe Cornpletion of the Cornwalls Rernembefed initiative with the eweclicrfi ofa rnemorial to hlm at St AM'S Churth in Porrsmth Oockyard. Completiw of ne4¥ searth abds to supt#)rt local lthory researth throu8h thè proiert Local Hlstory LNesl The *thrie has been refreshed as pan of this inibavve to promote the So¢iep<s &1ptIeS and publlw fts governin8 dttuments. Continvation ofthe yojecl Hurst Castle Interpretatkx. to rese and re the lool htstory of the ancient rrK)nument on Hurst Spit. The people and fftnts sufroundln8 thls En8llsh Herltage bulldln8 wlll be explored and prested to the publL Pmidlng actlve supp)rt to a new resèarth projert M Mem[5 ofthe lThJlèn Arnry In the New Forest durin8 the Great War. Extendin8 tolLib(ntNe aciiyibes with other local history organlsaiions, both nath)nal and local. ISORP L17. L191 Statement confirming whether the trUeeS h•4e had re8ard to the 8uidance Issued by the Chartty CommLsslon on publlc benefiL ISORP 1.18 tharivs purposes for the pubk benefft and can confirni that they have had re8ard to the Ch¥lry Commisslon's guldance on wJblk benefft. Mllfof&oTrSea Hlstorlcal Record Sodety Tfustees Report 2024
Achle¥ements and Perfornian¢e Summary of the main achievements of the charity, identifyin8 the difference the charivs work has made tg the cirtvmstances of its beneficiarie5 and any wider benefits to 50tiety as a whole. ISORP 1.201 The past year has once again seen a full PfO8iamme of lectUTe5 and an annual outin8. Membership numbers continue to be maintaSned around 2LKI, with a turnover in rnember5hlp maSnly due to the age of our members thus necessf(atin8 ¢onstant recrultment. The number of trustees has reduced with certain positions currentEy unfilled although there are potential candidates for ¢ertain positions. The Research Group Continues to expand number5 and has collaborated wlth English Heritage to provide information to assist them in creating new si8nage for Hurst Castle. Whllst this ha5 now been cornpleted. research will conttnue with an alm to provlde addltlonal perlodlc additlonal exhlbliion5 at the castle on ttems not currentty covered within the new si8nage. We alm to produce an Occasional Magazine based upon our researche5. Qur webslte continue5 attiact a con515tent level of usage. Downloads of articles from the Researih Library and of Local History Trails are averaging over 8CD per month. Monitoring of all our resÈarth too15 SUPPOrts a preliminary estimate of over holf a million searches in the year. In addition to being available on ovr webslte, our Catalo8ue is now also available usin8 the Discovery portal as part of The National Archives"Mana8e Your Collection" Financial Review Review of the chaTitVs financial position at the end of the period 150RP 1.211 Our financial p05ttion exiting 2024 continue5 to remain strong although sadty our membership nurnbers have fallen Slightly. Our main source of income is the membership subscription and the gift ald we are able to claim on that. If numbers continue to fall. we may have to increase the membership subsuiption In the fvture. For 2025. though, It remains at £10 per petson. The summer outing was well attended and again rnore than covered rts costs. Our printing tosts have corne down as most information is now passed by email or via our website and we didn't produce art occasional magazine this financial year. Our otheroperational costs, for example the hall hire. lectures, archive stgrage and insuran. continue to rise with inflation but fortunately our total intome exceeds the all the unavoidable costs. WÈ also have over £12.)0 in a saving5 account which we can use to fund future rants or projects that will create even more local history for our enjoymentl Attht5 time. though, we have no ongoing projects. 80th the Cornwalli5 and Local History Llves Projects have completed, and the resldual funds passed back to the 8eneral fund, recognising that MOSHRS takes on some liabilities in the future such as continuing to pay for the website. Statement explainlng the policv lor holdin6 reserves 5tatbng why they are held ISORP 1.22 MOSHRS holds a reserves fund in order to cover any unexpected, unavoidable costs15uch as the105s of the archive 5tora8e lacilityl and in order to initiate new Projects, events OT intilatives (expecting that these would ulthrnately need further grants or gifts to completel. Amovnt of reserves held ISORP 1.221 Reasons foi holdtng zero reserves ISORP 1.221 Detsi15 of fund rn3terially in deficit ISORP 1.241 £12,578 N/A N/A Mllford•on-Sea HI5torlcal RLxord Soclety Trustees Report 2024
Explanatlon of any uncertainties about the charSty continuing as a goin8 nCeM ISORP 1.231 Strurture, Governance and Mana Type of govefning document 150RP 1.251 How is the charlty constitutedP ISORP 1.251 Trustee 5elertion methods Includln8 deta115 of any constitutional provislons e.g. eleetion to post or narne of anv person or body entltled to appoint one or more trustees ISORP 1.251 ement The charitysgovemed ty aTru5tD8ed as a thaiitable Incorpor*ed oanIZation ICIOI. cio fortrusteeshi lal Every charlty trustee rnust be a natural per50n. Ibl No one may be appointed as a charity trustee.. if he orshe is underthe age of 16 year5.. or . of he orshe would automatically tease to hold office underthe prov151or¢s of clause 151111fj. Icl No one is entitled to act as a charty trustee whether on appolntment or on anv re-appointment until he or she has expressly acknowledged, in whatever way the charitytrustees decide. hi5 Qr heracceptsnce of the office of charity trustee. Number of char tTUS ees lal There must be at least four charitytrustees. If the number falls below thts minimum, the remaining trustee ortrustees may act only to call a meeting of the tharlty trustees, or appoint a new charitytrustee. Ibl There is no maximurn number of charity trusteesthat may be appoSnttd. ointment of chari trustees 111 At the fjrst annual general meettn8 of the membefs of the CIO all the charlty trustees shall retlre fiom office.- 121 At every subsequent arbnual general meetrng of the members of the CIO. one- third olthe charity trustees shall retire from office. If the number of charity tfustees is not three or a multiple of three, then the number nearest to one-thlrd shall retire from office, but if there is only one ¢haTity trustee, he or She shall retire,. 131 The charitytrustees to retiie by rotation shall be those who have been longest Sn office since their last appointment or reappointment. If any trustee5 were last appointed or reappolnted on the same day those to retire shall lunle55 thev otherwise agree among themselves) be determined by lot; 141 The vacancies 50 arising may be filled by the decision of the members at the annval general meeting.. any vacancies not filled at the annual general meeting may be fllled as provlded In sub-clause151 of thls clause,. 151 The member5 or the charity trustees may at any time decide to appoint a new charity trustee, whether Sn place of a charity trustee who has retirèd or been removed in accordance with clause 15 (Retirement and removal of charity trustees). or as an additional charity trvstee, provided thot the Ilmit Specified in ¢lause 12131 on the number of charity tTVStees would not a5 a result be exceeded.. durin8 the year, the Trustees may appolnt up to 2 additignal Trustees who wlll Stand down at the next AGM. 161 A person so appointed by the member5 of the CIO shall retlre in accordance with thè provisions of sub<lause5121 and131 of this clause. A person so appolnted by the charity tfustee5 shall reiire at the conclusion of the next annual general meeting after the date of his or her appointment. and shall not be countèd for the purpose of determinlng which of the ¢harity trustees 15 to retire by rotation at that meetlng. mllf0rdn-sea Hlstorlcal Re¢ord So¢lety Trustees Report 20Z4
RelenCe and Admlnbtrative details Charity name Other name the charlty uses Re 15tered chari number Charivs princlpal address Mllford-on-sea Historical Record Sooety MOSHRS 1177587 4 Park C105e, Milford on Sea S041 LM]T Names ofthe tharity tru#ees t*ho manage the drIty Dates acted If not for whole ar Name of body) entttled to appolnt trustee Membership Trustee name Offlce {If anvl Christopher Hobbv Adam Srnith Chaimian Wice Chairman Membership Andrew Priestley Treasurer Membership Peter Hopkins Secretary Membership Secretary ArchNlSt Membershlp Robert Brald Membershlp Celia Jones Membershlp Paul Frenth Membershlp Corporate trustees- names of the dlrertors at the date the report was approved NIA Dlrector name Name of trustees holdlnB t[l to property belon8lnB to the Charity Trustee name Dates arted If notfor Trtthole NIA Funds held as Custodlan trustees on behalf of other5 Descrrption of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this fa515 within the custodian charity's objerts Details of arrangements for safe custody and segregation of such assets from the charivs own assets NIA NIA NIA Declaratlon5 The trustees decFare that they have approved thè trnsteeg report above. Sl8ned on behalf of the charl5 trustee5 SlgnatUTels) Full name{sl Christopher Hobby Chairman Peter Hopkin5 Posltlon le4. Secretary• Chair) Trustee Date Mllford•on-Sea Hlstorical Record Soclety Trustees Report 2024
| Receipts & Payments A | ccount 2023/2024 | ||
|---|---|---|---|
| RegCharity No 1177587 | Forcomparison | ||
| Yearending | year ending | ||
| Income/Receipts | 31/10/2024 | 31/10/2023 | Noies(for2024) |
| Annual Subscriptions Donation - Gift Aided | 1,325.00 | 1,565.00 | Membershipisdownsfghtty |
| Annual Subscriptions Donation - Non Gift Aided | 570.00 | 595.00 | |
| VisitorFees | 35.00 | 55.00 | |
| General Donations Received -GiftAided | 530.00 | 490.00 | |
| General Donations Received - Non Gift Aided | 247.47 | 210.00 | |
| GeneralSales | 23.90 | 41.00 | |
| Occasional Magazine | 0.00 | 83.00 | No2024OMMagazine |
| Outing Receipts | 1,340.00 | 1,658.00 | |
| Gift Aid Refund (fromHMRC) | 470.38 | 516.32 | |
| Bank Interest &otherIncome | 155.50 | 98.35 | |
| TOTAL | £4,697.25 | 5,3Jl.67 | |
| Yearendtn1 | year~ndlng | ||
| Expenditure/Payments | 31/10/2024 | 31/10/2023 | |
| Lecture Costs | 335.00 | 260.00 | _PBYmentsto_speal<ers |
| Hall Hire | 405.00 | 405.00 | Al/Saints&VillageHall |
| Archive Storage | 500.00 | 400.00 | VillsgeHa/1 |
| Expenses, Secretarial & Postage | 67.29 | 162.63 | |
| Printing Occasonal Magazine | 0.00 | No2024OMMagazine | |
| Printing & Stationery | 87.20 | 396.99 | Mosttyviaemailnow |
| Advertising | 0.00 | ||
| Insurance & Affiliations | 397.00 | 432.00 | BALH,HFCandTrusteeInsurance |
| Acquisitions | 0.00 | 160.00 | |
| Outing Costs | 1,205.00 | 1,468.00 | Outingraised£135 |
| AGMCosts | 229.86 | 221.08 | JenAGM |
| Catering Costs | 64.15 | 19.60 | teas/coffees/biscuits |
| Event Costs | 0.00 | ||
| Cornwallis/Peyton projects - closed | 0.00 | 3,557.19 | |
| Local History Lives Project - closed | 0.00 | 2,594.14 | |
| Miscellaneous | 138.82 | 500.00 | presentationgifts,_email_ates |
| TOTAL | £3,429.32 | 10,576.63 | |
| Surplus/[Deflclt] for theyear | £1,267.93 | 5,264.96 |