CHARITY COMMISSION
Ffom l- NOVEAIBER 2023 To 31- ocf08ER 2024
The promolim. fty the benefit of the publi4 of knowled8e ￿ rwth into
the chariry as Set its
g¢y4ernirvd documenL
ISORP L171
accessible to the pubk
further the interests ol the S￿lenT.
rnmary of the maln actr41
in relation to those purposes
for the public benefii In
partioJLar, the ¥tNitie5,
projects or seThkes bdentified
s4xietrf5 arth
Ewandfj￿ the number of rectyds on the onI6ne catalogue of the
S￿1￿5 arthNe ty addin8 fv new records prowded Lry membe
Cornpletion of the Cornwalls Rernembefed initiative with the eweclicrfi
ofa rnemorial to hlm at St AM'S Churth in Porrsmth Oockyard.
Completiw of ne4¥ searth abds to supt#)rt local lthory researth
throu8h thè proiert Local Hlstory LNesl The *thrie has been
refreshed as pan of this inibavve to promote the So¢iep<s &1p￿tIeS
and publlw fts governin8 dttuments.
Continvation ofthe yojecl Hurst Castle Interpretatkx. to rese
and re￿￿ the lool htstory of the ancient rrK)nument on Hurst Spit.
The people and fftnts sufroundln8 thls En8llsh Herltage bulldln8 wlll
be explored and pres￿ted to the publL
Pmidlng actlve supp)rt to a new resèarth projert M Mem￿[5 ofthe
lThJlèn Arnry In the New Forest durin8 the Great War.
Extendin8 tolLib(ntNe aciiyibes with other local history
organlsaiions, both nath)nal and local.
ISORP L17. L191
Statement confirming whether
the trU￿eeS h•4e had re8ard
to the 8uidance Issued by the
Chartty CommLsslon on publlc
benefiL ISORP 1.18
tharivs purposes for the pubk benefft and can confirni that they have had
re8ard to the Ch¥lry Commisslon's guldance on wJblk benefft.
Mllfof&oTrSea Hlstorlcal Record Sodety Tfustees Report 2024

Achle¥ements and Perfornian¢e
Summary of the main
achievements of the charity,
identifyin8 the difference the
charivs work has made tg the
cirtvmstances of its beneficiarie5
and any wider benefits to 50tiety
as a whole.
ISORP 1.201
The past year has once again seen a full PfO8iamme of lectUTe5 and an annual
outin8. Membership numbers continue to be maintaSned around 2LKI, with a
turnover in rnember5hlp maSnly due to the age of our members thus necessf(atin8
¢onstant recrultment. The number of trustees has reduced with certain positions
currentEy unfilled although there are potential candidates for ¢ertain positions.
The Research Group Continues to expand number5 and has collaborated wlth
English Heritage to provide information to assist them in creating new si8nage for
Hurst Castle. Whllst this ha5 now been cornpleted. research will conttnue with an
alm to provlde addltlonal perlodlc additlonal exhlbliion5 at the castle on ttems not
currentty covered within the new si8nage. We alm to produce an Occasional
Magazine based upon our researche5.
Qur webslte continue5 attiact a con515tent level of usage. Downloads of
articles from the Researih Library and of Local History Trails are averaging
over 8CD per month. Monitoring of all our resÈarth too15 SUPPOrts a
preliminary estimate of over holf a million searches in the year. In addition to
being available on ovr webslte, our Catalo8ue is now also available usin8 the
Discovery portal as part of The National Archives"Mana8e Your Collection"
Financial Review
Review of the chaTitVs financial
position at the end of the
period
150RP 1.211
Our financial p05ttion exiting 2024 continue5 to remain strong although sadty our
membership nurnbers have fallen Slightly. Our main source of income is the
membership subscription and the gift ald we are able to claim on that. If numbers
continue to fall. we may have to increase the membership subsuiption In the
fvture. For 2025. though, It remains at £10 per petson.
The summer outing was well attended and again rnore than covered rts costs. Our
printing tosts have corne down as most information is now passed by email or via
our website and we didn't produce art occasional magazine this financial year.
Our otheroperational costs, for example the hall hire. lectures, archive stgrage and
insuran￿. continue to rise with inflation but fortunately our total intome exceeds
the all the unavoidable costs.
WÈ also have over £12.￿)0 in a saving5 account which we can use to fund future
rants or projects that will create even more local history for our enjoymentl Attht5
time. though, we have no ongoing projects. 80th the Cornwalli5 and Local History
Llves Projects have completed, and the resldual funds passed back to the 8eneral
fund, recognising that MOSHRS takes on some liabilities in the future such as
continuing to pay for the website.
Statement explainlng the policv
lor holdin6 reserves 5tatbng
why they are held
ISORP 1.22
MOSHRS holds a reserves fund in order to cover any unexpected, unavoidable
costs15uch as the105s of the archive 5tora8e lacilityl and in order to initiate new
Projects, events OT intilatives (expecting that these would ulthrnately need further
grants or gifts to completel.
Amovnt of reserves held
ISORP 1.221
Reasons foi holdtng zero
reserves ISORP 1.221
Detsi15 of fund rn3terially in
deficit ISORP 1.241
£12,578
N/A
N/A
Mllford•on-Sea HI5torlcal RLxord Soclety Trustees Report 2024

Explanatlon of any
uncertainties about the charSty
continuing as a goin8 ￿nCeM
ISORP 1.231
Strurture, Governance and Mana
Type of govefning document
150RP 1.251
How is the charlty constitutedP
ISORP 1.251
Trustee 5elertion methods
Includln8 deta115 of any
constitutional provislons e.g.
eleetion to post or narne of anv
person or body entltled to
appoint one or more trustees
ISORP 1.251
ement
The charitysgovemed ty aTru5tD8ed as a thaiitable Incorpor*ed o￿anIZation ICIOI.
cio
fortrusteeshi
lal Every charlty trustee rnust be a natural per50n.
Ibl No one may be appointed as a charity trustee..
if he orshe is underthe age of 16 year5.. or
. of he orshe would automatically tease to hold office underthe prov151or¢s of
clause 151111fj.
Icl No one is entitled to act as a charty trustee whether on appolntment or on anv
re-appointment until he or she has expressly acknowledged, in whatever way the
charitytrustees decide. hi5 Qr heracceptsnce of the office of charity trustee.
Number of char
tTUS
ees
lal There must be at least four charitytrustees. If the number falls below thts
minimum, the remaining trustee ortrustees may act only to call a meeting of the
tharlty trustees, or appoint a new charitytrustee.
Ibl There is no maximurn number of charity trusteesthat may be appoSnttd.
ointment of chari
trustees
111 At the fjrst annual general meettn8 of the membefs of the CIO all the charlty
trustees shall retlre fiom office.-
121 At every subsequent arbnual general meetrng of the members of the CIO. one-
third olthe charity trustees shall retire from office. If the number of charity
tfustees is not three or a multiple of three, then the number nearest to one-thlrd
shall retire from office, but if there is only one ¢haTity trustee, he or She shall
retire,.
131 The charitytrustees to retiie by rotation shall be those who have been longest
Sn office since their last appointment or reappointment. If any trustee5 were last
appointed or reappolnted on the same day those to retire shall lunle55 thev
otherwise agree among themselves) be determined by lot;
141 The vacancies 50 arising may be filled by the decision of the members at the
annval general meeting.. any vacancies not filled at the annual general meeting
may be fllled as provlded In sub-clause151 of thls clause,.
151 The member5 or the charity trustees may at any time decide to appoint a new
charity trustee, whether Sn place of a charity trustee who has retirèd or been
removed in accordance with clause 15 (Retirement and removal of charity
trustees). or as an additional charity trvstee, provided thot the Ilmit Specified in
¢lause 12131 on the number of charity tTVStees would not a5 a result be exceeded..
durin8 the year, the Trustees may appolnt up to 2 additignal Trustees who wlll
Stand down at the next AGM.
161 A person so appointed by the member5 of the CIO shall retlre in accordance
with thè provisions of sub<lause5121 and131 of this clause. A person so appolnted
by the charity tfustee5 shall reiire at the conclusion of the next annual general
meeting after the date of his or her appointment. and shall not be countèd for the
purpose of determinlng which of the ¢harity trustees 15 to retire by rotation at
that meetlng.
mllf0rd￿n-sea Hlstorlcal Re¢ord So¢lety Trustees Report 20Z4

Rele￿nCe and Admlnbtrative details
Charity name
Other name the charlty uses
Re
15tered chari
number
Charivs princlpal address
Mllford-on-sea Historical Record Sooety
MOSHRS
1177587
4 Park C105e, Milford on Sea S041 LM]T
Names ofthe tharity tru#ees t*ho manage the d￿rIty
Dates acted If not for
whole
ar
Name of body) entttled to
appolnt trustee
Membership
Trustee name
Offlce {If anvl
Christopher Hobbv
Adam Srnith
Chaimian
Wice Chairman
Membership
Andrew Priestley
Treasurer
Membership
Peter Hopkins
Secretary
Membership Secretary
ArchNlSt
Membershlp
Robert Brald
Membershlp
Celia Jones
Membershlp
Paul Frenth
Membershlp
Corporate trustees- names of the dlrertors at the date the report was approved
NIA
Dlrector name
Name of trustees holdlnB t[l￿ to property belon8lnB to the Charity
Trustee name
Dates arted If notfor Trtthole
NIA
Funds held as Custodlan trustees on behalf of other5
Descrrption of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and
how this fa515 within the custodian charity's objerts
Details of arrangements for safe custody and segregation of such assets from
the charivs own assets
NIA
NIA
NIA
Declaratlon5
The trustees decFare that they have approved thè trnsteeg report above.
Sl8ned on behalf of the charl￿5 trustee5
SlgnatUTels)
Full name{sl
Christopher Hobby
Chairman
Peter Hopkin5
Posltlon le4. Secretary• Chair)
Trustee
Date
Mllford•on-Sea Hlstorical Record Soclety Trustees Report 2024

## 

## 

|**Receipts & Payments A**|**ccount 2023/2024**|||
|---|---|---|---|
|RegCharity No 1177587||_Forcomparison_||
||**Yearending**|_year ending_||
|**Income/Receipts**|**31/10/2024**|_31/10/2023_|_Noies(for2024)_|
|Annual Subscriptions Donation - Gift Aided|**1,325.00**|_1,565.00_|_Membershipisdownsfghtty_|
|Annual Subscriptions Donation - Non Gift Aided|570.00|_595.00_||
|VisitorFees|35.00|_55.00_||
|General Donations Received -GiftAided|**530.00**|_490.00_||
|General Donations Received - Non Gift Aided|247.47|_210.00_||
|GeneralSales|23.90|_41.00_||
|Occasional Magazine|0.00|_83.00_|_No2024OM_**_Magazine_**|
|Outing Receipts|1,340.00|_1,658.00_||
|Gift Aid Refund (fromHMRC)|470.38|_516.32_||
|Bank Interest &otherIncome|**155.50**|_98.35_||
|**TOTAL**|**£4,697.25**|**_5,3Jl.67_**||
||**Yearendtn1**|**_year~ndlng_**||
|**Expenditure/Payments**|**31/10/2024**|**_31/10/2023_**||
|Lecture Costs|335.00|_260.00_|_PBYmentsto_speal<ers|
|Hall Hire|405.00|_405.00_|_Al/Saints_&_VillageHall_|
|Archive Storage|500.00|_400.00_|_VillsgeHa/1_|
|Expenses, Secretarial & Postage|67.29|_162.63_||
|Printing Occasonal Magazine|0.00||_No2024OM_**_Magazine_**|
|Printing & Stationery|87.20|_396.99_|_Mosttyvia_**_emailnow_**|
|**Advertising**|0.00|||
|Insurance & Affiliations|397.00|_432.00_|_BALH,HFCandTrusteeInsurance_|
|Acquisitions|0.00|_160.00_||
|Outing Costs|1,205.00|_1,468.00_|_Outingraised£135_|
|**AGM**Costs|229.86|_221.08_|_JenAGM_|
|Catering Costs|64.15|_19.60_|_teas/coffees/biscuits_|
|Event Costs|0.00|||
|Cornwallis/Peyton projects - closed|0.00|_3,557.19_||
|Local History Lives Project - closed|0.00|_2,594.14_||
|Miscellaneous|138.82|_500.00_|_presentationgifts,_email_ates_|
|**TOTAL**|**£3,429.32**|**_10,576.63_**||
|**Surplus/[Deflclt] for theyear**|**£1,267.93**|**_5,264.96_**||