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2022-03-31-accounts

Trustees Annual Report for the period 1 April 2020 — 31 March 2021

Charity Name: Marlow Opportunity Playgroup

Registered Charity number: 1177581

Charity's principal address : Scout HQ Watery Lane Woburn Green HP10 ONE

Names of the charity trustees who manage the charity:

Structure, Governance and Management

The year ended March 2022, was our first full financial year as a CIO. Marlow Opportunity playgroup operated for many years as an unincorporated charity with all assets moved to the CIO effective January 1[st] 2021. This creates a small issue when comparing the accounts for the prior year as only three months of the previous financial year are included in the CIO’s Accounts.

The CIO operates under a Foundation Model Constitution.

Objectives and Activities

Our objectives and activities remain the same as under unincorporated status. To provide a safe, caring and stimulating environment where children, primarily with special needs can learn through play. To operate under charitable status managed by a voluntary committee and run by qualified staff.

The main activities undertaken for the public benefit are:

  1. To advance the education of children, in particular but not exclusively, those with special needs through the provision of nursery and pre-school care.

  2. To advance the education and training of persons in the provision of such pre-school care.

Achievements and Performance

The Trustees of the Marlow Opportunity Playgroup (MOP) are pleased to report on a positive year for our charity. Operations in the previous year had been very adversely affected by Covid, having a devastating impact on playgroup, and the families that rely on our services. MOP is now getting back to normal. By September 2021 all staff were back working, therapists were back in the setting, and we were able to offer sessions to several children who had been on our waiting list too long. This has been a huge relief to all those involved.

Children attending MOP would struggle to access a pre-school environment typically because of medical, physical, or learning disabilities. Our 2021-22 register included children with a diverse range of conditions including severe autism and mitochondrial disorders. Our setting shapes experiences and therapies for each child so they can learn through play, to the fullest of their ability.

To support our children and staff, we invested in staff training over the year for safeguarding, medical procedures, epilepsy, and Makaton. We were also able to take the children on an outing to the Thames Valley Adventure Playground and were at last able to invite families back into the playgroup for end of term singing sessions and a well-attended concert.

It was wonderful to see our register increase to 24 children last year. Session sizes are now limited by staff availability, rather than covid restrictions and we remain on the lookout to add to our staff team with qualified suitable team-members and volunteers.

We continued to offer the children a variety of music throughout the year thanks to the Youth Music grant; along with 1:1 music therapy, which has such a positive impact on the children’s development.

MOP is always grateful to our donors who keep this vital community resource open for our children and to the parents who continue to be hugely supportive with fundraising and sponsored events.

In the year ahead we need to identify new funding to continue to provide a high level of support for the children, extend our music provision and provide training opportunities.

We are currently waiting for our first Ofsted inspection as a CIO. The intention is to regain the ‘Excellent’ rating awarded to the unincorporated charity.

Financial Performance

MOP had income over the financial year of £212K, of which 62% comes from grants and donations. Expenses for the year were £243k resulting in an operating deficit of £31k. The deficit was met by our reserves which had been boosted in the previous year due to the unfortunate curtailment of operations.

During the year ended March 2022, the trustees felt that new applications for funding were inappropriate due to our unprecedented levels of reserves; but will re-focus on obtaining grants, sponsorships, and fundraising in the year ahead.

Reserves

It is the intention of the trustees to build a reserve equal to nine month's operating costs. This would equate to £190,000. Our ambition is to ensure that if one of our main funding sources is discontinued, we could remain open until alternative provision is found for the children on the register. At year-end reserves stand at £162K.

Future Outlook

We are thrilled to see playgroup on a sound financial footing, with a secure future. That said, fundraising and donations are always required to continue to provide rich experiences, therapy, and joy to the children.

Declaration

The Trustees declare that they have approved the trustee's report above. Signed on behalf on the charity's trustees

Signature(s)

Full name(s) Paul Finch

Position CHAIRMAN TRUSTEE

MARLOW OPPORTUNITY PLAYGROUP

Registered Charity number 1177581

Financial Statements for the year ended 31 March 2022

STATEMENT OF FINANCIAL ACTIVITES

FOR THE YEAR ENDED 31 MARCH 2022

Notes
Unrestricted
funds
INCOMING RESOURCES
Voluntary income
3[a]
188,646
Activities for generating funds
3[b]
10,286
Investment income
3[c]
13
Funds trsansferred from unincorpora3[d]
-
TOTAL INCOMING RESOURCES
198,945
RESOURCES USED
Charitable activities
4
229,884
TOTAL RESOURCES EXPENDED
229,884
NET INCOMING RESOURCES /
[EXPENDITURE]
(30,939)
TRANSFER BETWEEN FUNDS
-
NET MOVEMENT IN FUNDS
(30,939)
BALANCES BROUGHT FORWARD AT
1 APRIL
BALANCES CARRIED FORWARD AT
31 MARCH		 Restricted
funds
13,331
13,331
13,331
13,331
-
-
-		 Total funds
2022
Total funds 2021
201,977
61,846
10,286
35
13
3
-
186,118
212,276
248,002
243,215
54,433
243,215
54,433
(30,939)
193,570
-
-
(30,939)
193,570
193,570
-
162,631
193,570		 Total funds
2022
Total funds 2021
201,977
61,846
10,286
35
13
3
-
186,118
212,276
248,002
243,215
54,433
243,215
54,433
(30,939)
193,570
-
-
(30,939)
193,570
193,570
-
162,631
193,570		 Total funds
2022
Total funds 2021
201,977
61,846
10,286
35
13
3
-
186,118
212,276
248,002
243,215
54,433
243,215
54,433
(30,939)
193,570
-
-
(30,939)
193,570
193,570
-
162,631
193,570
193,570
-
193,570
-
193,570

BALANCE SHEET

AS AT 31 MARCH 2022

Notes
FIXED ASSETS
CURRENT ASSETS
Short term deposits
Cash in bank and in hand
TOTAL CURRENT ASSETS
CURRENT LIABILITIES
Sundry creditors and accruals
5
Deferred income
6
NET CURRENT ASSETS
TOTAL NET ASSETS		 -
65,960
122,743
188,703
26,072
162,631
162,631
2021-22		 -
56,376
137,730
194,106
356
-
193,750
193,750
2020-21

Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

• and with*  Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year

1.3 Changes to previous accounts

No changes have been made to accounts for previous years

Notes to the Accounts (continued)

3. INCOMING RESOURCES

Restricted Funds

Unrestricted funds represent the funds of Marlow Opportunity Playgroup that are not subject to any restrictions regarding their use, and are available for application on the general purpose of the paygroup.

Restricted funds represent donations and grants received for a specific objective, and may only be expended on the specific objective for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a Restricted funds recognised in these accounts relate to: [1] The Big Lottery fund. We received £13,331 between April '21 - March '22 to fund the role of Playgroup Supervisor.

INCOMING RESOURCES
Unrestricted
3[a] Voluntary income
Funding
38,548
Support Assistance
19,364
Grants
69,892
Fees
1,470
Donations
49,772
Coronavirus Job Retension Sc
798
Other
8,801
188,646
3[b] Activities for generating funds
Fundraising
10,286
3[c] Investment Income
Bank deposit interest
13
3[d] Incoming Resources
4. RESOURCES USED
Unrestricted
Charitable activities
Staff Costs
188,750
Transport
Rent
6,303
Services
9,563
Training
714
Equipment & materials
16,629
Expenses
1,540
Other
6,384
229,884
5. CURRENT LIABILITIES (Creditors and Accruals)
[a] Sundry creditors and accruals
PAYE (March 22)
CCS Media
Sing & Sign
Music Time with Val
PH Cleaning
BUCKS CC (overpayment)		 Restricted
Big Lottery
13,331
13,331		 2022
2021
38,548
7,435
19,364
13,547
83,223
26,042
1,470
-
49,772
5,293
798
9,529
8,801
-
201,977
61,846
10,286
35
13
3
212,276
186,118
2022
2021
202,081
44,726
-
-
6,303
825
9,563
2,824
714
585
16,629
4,388
1,540
12
6,384
1,072
243,215
54,433
2022
2021
1,955
-
114
500
536
50
641
22812
26,072
536
Total Funds
Total Funds
-
-
Restricted Big
Lottery
13,331
13,331

6. RESERVES

It is the intention of Marlow Opportunity Playgroup to operate with a reserve equal to nine month's operating costs in order to build financial resilience. Our income varies depending on a number of factors and we need to be able to cover costs and sustain playgroup places for children in the event of a funding shortfall for at least nine months.

Notes to the accounts (cont)

Note 7 Details of certain items of expenditure

7.1 Trustee expenses

Number of trustees who were paid expenses Nature of the expenses Total amount paid

----- Start of picture text -----
This year Last year
None None
£0 £0
----- End of picture text -----

7.2 Fees for examination or audit of the accounts

Independent examiner’s or auditors' fees for reporting on the accounts

Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor

This year £
None		 Last year £
None
None None

Note 8 Paid employees

8.1 Staff Costs

Gross Wages, Salaries and Benefits in Kind
Employer's National Insurance costs
Pension costs		 This year £
Last year £
172,640
40,778
19,929
1,592
9,512
2,356
202,081
44,726

8.2 Average numberof full-time equivalent employees in the year

All paid employees at Marlow Opportunity Playgroup work in the playgroup setting.

Fundraising
Charitable activities
Governance
Other		 This year
Last year
0
0
10
10
0
0
0
0
10
10

9.3 Defined contribution pension scheme

A defined contribution scheme is operated (using Nest Pensions), in accordance with employment law.If an employees earns £10,000 per year they are automatically enrolled, but all employees have the option to join. Playgroup contributes 3%, employee pays 5%.

The costs of the scheme to the charity in the year
The amount of any contributions outstanding at the end of the year
The amount of any contributions prepaid at the end of the year		 This year
Last Year
N/A
N/A
N/A
N/A
N/A
N/A

CHARITY COMMISSION FOR ENGLAND AND WALE5 Independent examinerfs report on the accounts Section A Independent Examiner'5 Report Report to the trustsesl members of MiqLLQW opeolTUN fLd- GQo¥JP Charlty no (If any) On accounts for the year ended I Iiiri Set out on pages I report to the trustees on my examination of the ac¢ounts of the above harity I'the Trust'l for the year ended a i 03 ,' 201Z As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act"). Responslbililies and bas18 of report I report in rèspect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualified to oxamlnerfs statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll. Dgletgl l if not 8pplK8bl6. I have completed my examination. I confirm that no material matters have come to my attention in conn8Ction with the examination lolher than that disclosed below ') which gives m& cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounling records-, or the accounts did not cornply with the applicable requirements concerning Ihe form and content of accounts set out in th8 Charities {Accounls and Reports) Regulations 2008 other than any requirement Ihal the accounts give a 'lrue and fair, view which is nol a matter considered as part of an independent examinalion. I have no concerns and have come across no other matters in connection with the examination lo which altention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. ' Please delete the words in th8 br8Gkets rf they do not apply. Signed: Date: 2& 20A2 Name: Relevant profesgional quallflcationls) or body cIrtA IER

Ilf any): Address: i 12oFI e013 qG Sectioii B Dlsclosure Only complete if the examiner needs to highlight material matter5 of concern (see CC32, Independent éxamination of charity accounts: directions and guidance for examin8rs). Glve here brlef dota518 of any Items that the examlner wlshes to dlsclo$e. IER