**Trustees Annual Report for the period 1 April 2020 — 31 March 2021**
## **Charity Name: Marlow Opportunity Playgroup**
Registered Charity number: 1177581
Charity's principal address : Scout HQ Watery Lane Woburn Green HP10 ONE
Names of the charity trustees who manage the charity:
- Paul Finch, Chair
- John Prout, Vice-Chair
- Sherida Atherton, Treasurer
- Catherine Austin, Governance
- Susan Smith, Secretary
- Anita Davis
- Jane Gibbons
## **Structure, Governance and Management**
The year ended March 2022, was our first full financial year as a CIO. Marlow Opportunity playgroup operated for many years as an unincorporated charity with all assets moved to the CIO effective January 1[st] 2021. This creates a small issue when comparing the accounts for the prior year as only three months of the previous financial year are included in the CIO’s Accounts.
The CIO operates under a Foundation Model Constitution.
## **Objectives and Activities**
Our objectives and activities remain the same as under unincorporated status. To provide a safe, caring and stimulating environment where children, primarily with special needs can learn through play. To operate under charitable status managed by a voluntary committee and run by qualified staff.
The main activities undertaken for the public benefit are:
1. To advance the education of children, in particular but not exclusively, those with special needs through the provision of nursery and pre-school care.
2. To advance the education and training of persons in the provision of such pre-school care.
## **Achievements and Performance**
The Trustees of the Marlow Opportunity Playgroup (MOP) are pleased to report on a positive year for our charity. Operations in the previous year had been very adversely affected by Covid, having a devastating impact on playgroup, and the families that rely on our services. MOP is now getting back to normal. By September 2021 all staff were back working, therapists were back in the setting, and we were able to offer sessions to several children who had been on our waiting list too long. This has been a huge relief to all those involved.
Children attending MOP would struggle to access a pre-school environment typically because of medical, physical, or learning disabilities. Our 2021-22 register included children with a diverse range of conditions including severe autism and mitochondrial disorders. Our setting shapes experiences and therapies for each child so they can learn through play, to the fullest of their ability.
To support our children and staff, we invested in staff training over the year for safeguarding, medical procedures, epilepsy, and Makaton. We were also able to take the children on an outing to the Thames Valley Adventure Playground and were at last able to invite families back into the playgroup for end of term singing sessions and a well-attended concert.
It was wonderful to see our register increase to 24 children last year. Session sizes are now limited by staff availability, rather than covid restrictions and we remain on the lookout to add to our staff team with qualified suitable team-members and volunteers.
We continued to offer the children a variety of music throughout the year thanks to the Youth Music grant; along with 1:1 music therapy, which has such a positive impact on the children’s development.
MOP is always grateful to our donors who keep this vital community resource open for our children and to the parents who continue to be hugely supportive with fundraising and sponsored events.
In the year ahead we need to identify new funding to continue to provide a high level of support for the children, extend our music provision and provide training opportunities.
We are currently waiting for our first Ofsted inspection as a CIO. The intention is to regain the ‘Excellent’ rating awarded to the unincorporated charity.
## **Financial Performance**
MOP had income over the financial year of £212K, of which 62% comes from grants and donations. Expenses for the year were £243k resulting in an operating deficit of £31k. The deficit was met by our reserves which had been boosted in the previous year due to the unfortunate curtailment of operations.
During the year ended March 2022, the trustees felt that new applications for funding were inappropriate due to our unprecedented levels of reserves; but will re-focus on obtaining grants, sponsorships, and fundraising in the year ahead.
## **Reserves**
It is the intention of the trustees to build a reserve equal to nine month's operating costs. This would equate to £190,000. Our ambition is to ensure that if one of our main funding sources is discontinued, we could remain open until alternative provision is found for the children on the register. At year-end reserves stand at £162K.
## **Future Outlook**
We are thrilled to see playgroup on a sound financial footing, with a secure future. That said, fundraising and donations are always required to continue to provide rich experiences, therapy, and joy to the children.
## **Declaration**
The Trustees declare that they have approved the trustee's report above. Signed on behalf on the charity's trustees
Signature(s)
Full name(s) Paul Finch
Position CHAIRMAN TRUSTEE
## MARLOW OPPORTUNITY PLAYGROUP
Registered Charity number 1177581
Financial Statements for the year ended 31 March 2022
## STATEMENT OF FINANCIAL ACTIVITES
## FOR THE YEAR ENDED 31 MARCH 2022
|Notes
Unrestricted
funds
INCOMING RESOURCES
Voluntary income
3[a]
188,646
Activities for generating funds
3[b]
10,286
Investment income
3[c]
13
Funds trsansferred from unincorpora3[d]
-
**TOTAL INCOMING RESOURCES**
**198,945**
RESOURCES USED
Charitable activities
4
229,884
**TOTAL RESOURCES EXPENDED**
**229,884**
NET INCOMING RESOURCES /
[EXPENDITURE]
(30,939)
TRANSFER BETWEEN FUNDS
-
NET MOVEMENT IN FUNDS
(30,939)
BALANCES BROUGHT FORWARD AT
1 APRIL
BALANCES CARRIED FORWARD AT
31 MARCH|Restricted
funds
13,331
**13,331**
13,331
**13,331**
-
-
-|**Total funds**
**2022**
Total funds 2021
**201,977**
61,846
**10,286**
35
**13**
3
**-**
186,118
**212,276**
**248,002**
**243,215**
54,433
**243,215**
**54,433**
**(30,939)**
193,570
**-**
-
**(30,939)**
193,570
**193,570**
-
**162,631**
193,570|**Total funds**
**2022**
Total funds 2021
**201,977**
61,846
**10,286**
35
**13**
3
**-**
186,118
**212,276**
**248,002**
**243,215**
54,433
**243,215**
**54,433**
**(30,939)**
193,570
**-**
-
**(30,939)**
193,570
**193,570**
-
**162,631**
193,570|**Total funds**
**2022**
Total funds 2021
**201,977**
61,846
**10,286**
35
**13**
3
**-**
186,118
**212,276**
**248,002**
**243,215**
54,433
**243,215**
**54,433**
**(30,939)**
193,570
**-**
-
**(30,939)**
193,570
**193,570**
-
**162,631**
193,570|
|---|---|---|---|---|
|||||193,570|
|||||-
193,570|
|||||-|
||||193,570||
## BALANCE SHEET
## AS AT 31 MARCH 2022
|Notes
FIXED ASSETS
CURRENT ASSETS
Short term deposits
Cash in bank and in hand
TOTAL CURRENT ASSETS
CURRENT LIABILITIES
Sundry creditors and accruals
5
Deferred income
6
NET CURRENT ASSETS
TOTAL NET ASSETS|-
65,960
122,743
188,703
26,072
162,631
162,631
**2021-22**|-
56,376
137,730
194,106
356
-
193,750
193,750
**2020-21**|
|---|---|---|
## **Notes to the accounts**
## **Note 1 Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
• and with* Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);
- and with the Charities Act.
## **1.2 Change in basis of accounting**
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year
## **1.3 Changes to previous accounts**
No changes have been made to accounts for previous years
**Notes to the Accounts (continued)**
## **3. INCOMING RESOURCES**
## **Restricted Funds**
Unrestricted funds represent the funds of Marlow Opportunity Playgroup that are not subject to any restrictions regarding their use, and are available for application on the general purpose of the paygroup.
Restricted funds represent donations and grants received for a specific objective, and may only be expended on the specific objective for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a Restricted funds recognised in these accounts relate to: [1] The Big Lottery fund. We received £13,331 between April '21 - March '22 to fund the role of Playgroup Supervisor.
|**INCOMING RESOURCES**
Unrestricted
3[a] Voluntary income
Funding
38,548
Support Assistance
19,364
Grants
69,892
Fees
1,470
Donations
49,772
Coronavirus Job Retension Sc
798
Other
8,801
**188,646**
3[b] Activities for generating funds
Fundraising
**10,286**
3[c] Investment Income
Bank deposit interest
**13**
3[d] Incoming Resources
**4. RESOURCES USED**
Unrestricted
Charitable activities
Staff Costs
188,750
Transport
Rent
6,303
Services
9,563
Training
714
Equipment & materials
16,629
Expenses
1,540
Other
6,384
**229,884**
**5. CURRENT LIABILITIES (Creditors and Accruals)**
[a] Sundry creditors and accruals
PAYE (March 22)
CCS Media
Sing & Sign
Music Time with Val
PH Cleaning
BUCKS CC (overpayment)|Restricted
Big Lottery
13,331
**13,331**||**2022**
**2021**
38,548
7,435
19,364
13,547
83,223
26,042
1,470
-
49,772
5,293
798
9,529
8,801
-
**201,977**
**61,846**
**10,286**
**35**
**13**
**3**
**212,276**
**186,118**
**2022**
**2021**
202,081
44,726
-
-
6,303
825
9,563
2,824
714
585
16,629
4,388
1,540
12
6,384
1,072
**243,215**
**54,433**
**2022**
**2021**
1,955
-
114
500
536
50
641
22812
**26,072**
**536**
**Total Funds**
**Total Funds**|
|---|---|---|---|
||**-**
**-**
Restricted Big
Lottery
13,331
**13,331**|||
|||||
## **6. RESERVES**
It is the intention of Marlow Opportunity Playgroup to operate with a reserve equal to nine month's operating costs in order to build financial resilience. Our income varies depending on a number of factors and we need to be able to cover costs and sustain playgroup places for children in the event of a funding shortfall for at least nine months.
## **Notes to the accounts (cont)**
## **Note 7 Details of certain items of expenditure**
## **7.1 Trustee expenses**
Number of trustees who were paid expenses Nature of the expenses Total amount paid
**----- Start of picture text -----**
This year Last year
None None
£0 £0
**----- End of picture text -----**
## **7.2 Fees for examination or audit of the accounts**
Independent examiner’s or auditors' fees for reporting on the accounts
Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor
||**This year £**
None|**Last year £**
None|
|---|---|---|
||None|None|
## **Note 8 Paid employees**
## **8.1 Staff Costs**
|Gross Wages, Salaries and Benefits in Kind
Employer's National Insurance costs
Pension costs|**This year £**
**Last year £**
172,640
40,778
19,929
1,592
9,512
2,356|
|---|---|
||202,081
44,726|
## **8.2 Average numberof full-time equivalent employees in the year**
All paid employees at Marlow Opportunity Playgroup work in the playgroup setting.
|Fundraising
Charitable activities
Governance
Other|**This year**
**Last year**
0
0
10
10
0
0
0
0|
|---|---|
||10
10|
## **9.3 Defined contribution pension scheme**
A defined contribution scheme is operated (using Nest Pensions), in accordance with employment law.If an employees earns £10,000 per year they are automatically enrolled, but all employees have the option to join. Playgroup contributes 3%, employee pays 5%.
|The costs of the scheme to the charity in the year
The amount of any contributions outstanding at the end of the year
The amount of any contributions prepaid at the end of the year|**This year**
**Last Year**
N/A
N/A
N/A
N/A
N/A
N/A|
|---|---|
CHARITY COMMISSION
FOR ENGLAND AND WALE5
Independent examinerfs report on the
accounts
Section A
Independent Examiner'5 Report
Report to the trustsesl
members of
MiqLLQW opeolTUN fLd- GQo¥JP
Charlty no
(If any)
On accounts for the year
ended
I Iiiri
Set out on pages
I report to the trustees on my examination of the ac¢ounts of the above
harity I'the Trust'l for the year ended a i 03 ,' 201Z
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
I'the Act").
Responslbililies and
bas18 of report
I report in rèspect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Acl and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 14515llbl of the Act.
Independent IThe charity's gross income exceeded £250,000 and l am qualified to
oxamlnerfs statement undertake the examination by being a qualified member of linsert name of
applicable listed bodyll. Dgletgl l if not 8pplK8bl6.
I have completed my examination. I confirm that no material matters have
come to my attention in conn8Ction with the examination lolher than that
disclosed below ') which gives m& cause to believe that in, any material
respect..
the accounting records were not kept in accordance with section 130
of the Charities Act., or
the accounts did not accord with the accounling records-, or
the accounts did not cornply with the applicable requirements
concerning Ihe form and content of accounts set out in th8 Charities
{Accounls and Reports) Regulations 2008 other than any requirement
Ihal the accounts give a 'lrue and fair, view which is nol a matter
considered as part of an independent examinalion.
I have no concerns and have come across no other matters in connection
with the examination lo which altention should be drawn in this report in
order to enable a proper understanding of the accounts lo be reached.
' Please delete the words in th8 br8Gkets rf they do not apply.
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Date:
2& 20A2
Name:
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quallflcationls) or body
cIrtA
IER
Ilf any):
Address:
i 12oFI
e013 qG
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Dlsclosure
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Glve here brlef dota518 of
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