Charity number: 1177578
OATLANDS COMMUNITY CENTRE CIO UNAUDITED Trustees Report and Financial Statements 31 MARCH 2022
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OATLANDS PRE-SCHOOL & COMMUNITY CENTRE CIO CONTENTS
Page Reference and administrative details of the charity, its trustees and advisers 1 Trustees' report 4 Independent examiner's report 5 Statement of financial activities 7 Balance sheet 8
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OATLANDS COMMUNITY CENTRE CIO REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2022
Trustees
Claire Temple – Chair of Trustees elected September 2019 Victoria Smith-Dunn – elected September 2019 Emma Tankard- Secretary, elected Julie Watson – elected January 2022
Charity registered number
1177578
Principal office
Mount Street, Harrogate, North Yorkshire, HG2 8DQ
Independent examiner
Rob Davisworth (CPFA), 43 Phoenix Grove, Northallerton, DL7 8PN
Bankers
CAF Bank Ltd, 25, Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ
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Trustees Report
This is the fourth AGM of the CIO since the closure of the previous charity, Oatlands Pre-School and relates to the financial year from 1st April 2021 to 31st March 2022.
As reported at the last AGM, the Charity took a change in direction this year whilst still operating within the governing document of the CIO. In September 2021 a safeguarding incident was followed by a temporary suspension from Ofsted this highlighted a serious risk to the Charity continuing to provide regulated services for Childcare. All staff employed by the Charity were suspended whilst a full investigation took place. The investigation was supported by North Yorkshire County Council HR Traded Service and HR services provided by Community First Yorkshire. During the investigation period, all staff received full pay, however funding was suspended. Whilst in all but one case it was found that the allegations were substantiated, the allegations were not serious enough to be categorised as gross misconduct and the remainder of staff were issued with written warnings. During this time, a substantial amount of children attending the setting has found alternative provisions. It was at this time the trustees concluded that both from a financial side and in terms of the level of commitment required that they could not continue with a regulated Ofsted provision and the pre-school closed.
Moving forward the focus is on working with different groups ranging from Early Years through to supporting the elderly in our community. The space and resources we have allows us to concentrate on the provision of non Ofsted regulated activities, we work with other Charities that support a wide range of Members of the Community as well as those supporting children and adults with special needs
Our finances continue to be monitored by Jenette Tallon as part of the NYCC Traded Service and this years accounts have been reviewed by Robert Davisworth.
The Charity has still not appointed a treasurer, I will be reporting on the finances of the Charity for this financial year. The impact of the closure of the pre-school has had a significant impact on the finances of the Charity.
For the reason stated above, the Charity suffered a significant loss of £61,860, largely attributed to the payment of 5 members of staff with no income followed by redundancy payments for 4 members of staff (one member of staff resigned prior to the redundancy decision) and associated professional services costs associated with the process. Total income for the Charity was £60,960, compared to over £112,000 for the period ending 2021. Expenditure was up to £122,020 compared with just under £95,000 for the period ending 2021.
The use of the community centre started to increase this financial year with an income of £2,870 compared to a loss of £6.52 the previous year. Community centre hire and donations are on the increase. Income from fundraising and donations increased to £8,779.33 compared to £269 the previous year.
Costs relating to the pre-school have reduced, in particular, the Charity had a wage bill of £81,945.29, going forward this is reduced to £0. Along with other associated costs such as professional services, training, uniforms, and equipment.
Outside improvements have taken place with the help of a grant from the Brammall Foundation and match funding from Oatlands Community Group providing more space for the community to access.
There are challenges ahead with increased utilities costs having a major impact on the Charity. Funding has been secured for the financial year 2023-2024 from North Yorkshire County Council to help pay the mortgage so that the community centre can continue to provide a warm space from which local groups can operate.
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Registered Charity No. 1177578
Oatlands Preschool and Community Centre Charitable Incorporated Organisation – Financial Year Ending 31 March 2022:
Independent Examiner’s Report to the Trustees:
I report on the Financial Statements of Oatlands Preschool and Community Centre CIC, for the financial year ended 31 March 2022, which are set out within pages of these accounts.
This report is made solely to the charity’s Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been
undertaken so that I might state to the Charity’s Trustees those matters which I am required to state to them in an Independent Examiner’s Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work or for this report.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the United Kingdom (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005. This has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
Respective responsibilities of Trustees and Independent Examiner:
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.
It is the Independent Examiner’s responsibility to:
-
Examine the accounts under section 145 of the 2011 Act;
-
To follow procedures laid down in the general directions given by the Charity Commission
(under section 145 (5) (b) of the 2011 Act;
- And to state whether any particular matters have come to my attention.
Based of the Examiner’s Statement:
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the Trustees concerning
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any such matters. The procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
Independent Examiner’s Qualified Statement:
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
Accounting records were not kept in accordance with Section 130 of the Charities Act, or
-
The accounts do not accord with the accounting records.
I have no concerns and have not come across any matters in connection with this examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. I have discussed with the Trustees, the impact of the closure of the main operational activities of the Pre-school from September 2021, and to the best of my knowledge, the financial impact of this closure has been reflected in the financial position of the CIO where necessary, and reported in their financial statements to the year end 31 March 2022.
Rob Davisworth (CPFA)
43 Phoenix Grove
Northallerton
DL7 8PN
30 January 2023
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Oatlands Community Centre CIO
Statement of Financial Activities for the year ended 31 March 2022
| Note INCOME FROM Donations and legacies 2 Charitable activities 3 Other 4 Investment income 5 TOTAL INCOME EXPENDITURE ON Raising funds 10 Charitable activities 11 Separate material expense item 12 Other 13 TOTAL EXPENDITURE Net Income Before Other Recognised Gains and Losses Net Movement in Funds RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD Total funds brought forward |
Unresticted Restricted Total funds funds funds 2022 2022 2022 £ £ £ 6,965 0 6,965 51,375 800 52,175 1,814 0 1,814 5 0 5 60,160 800 60,960 0 0 0 121,620 800 122,420 400 0 400 0 0 0 122,020 800 122,820 -61,860 0 -61,860 -61,860 0 -61,860 156,505 0 156,505 94,645 0 94,645 156,505 0 156,505 |
Total funds 2021 £ 2,146 110,230 270 14 |
|---|---|---|
| 112,660 | ||
| 0 94,295 600 0 |
||
| 94,895 | ||
| 17,765 17,765 138,740 |
||
| 156,505 | ||
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Oatlands Community Centre CIO Balance Sheet As at 31 March 2022
| Note FIXED ASSETS Tangible Assets 16 CURRENT ASSETS Debtors 17 Cash at bank and in hand CREDITORS Amounts falling due within one year 18 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 19 NET ASSETS CHARITY FUNDS Restricted Funds 20 Unrestricted Funds TOTAL FUNDS |
£ 0 30,971 |
2022 £ 108,350 28,571 136,921 -42,278 94,644 0 94,646 94,646 |
£ 4,395 91,823 |
2021 £ 108,350 92,296 |
|---|---|---|---|---|
| 30,971 -2,400 |
96,217 -3,921 |
|||
| 200,646 -44,142 |
||||
| 156,504 | ||||
| 0 156,506 |
||||
| 156,506 |
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The financial statements were approved by the Trustees on 31[st] January 2023 and signed on their behalf by:
Claire Temple, Chair of Trustees.
The notes on pages 9 to 16 form part of these financial statements.
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| 2 INCOME FROM DONATIONS AND LEGACIES Donations Grants Total donations and legacies Total 2021 3 INCOME FROM CHARITABLE ACTIVITIES Fee income Grants Holiday Club Deposits Other income Room hire Total 2021 4 INCOME FROM OTHER TRADING ACTIVITIES Fundraising income Total 2021 5 INVESTMENT INCOME Bank interest receivable |
Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 6,965 6,965 0 0 |
|---|---|
| 6,965 0 6,965 |
|
| 2,146 0 2,146 Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 43,534 43,534 0 800 800 4,675 4,675 145 145 150 150 2,871 2,871 |
|
| 51,375 800 52,175 |
|
| 105,260 4,970 110,230 Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 1,814 1,814 |
|
| 1,814 0 1,814 |
|
| 270 0 270 Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 5 5 |
|
| 5 0 5 |
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Total 2021
14
0
14
| 6 DIRECT COSTS Staffing costs Utilities Mortgage capital Insurances Telephone Admin Maintenance costs HR Service Expenditure against grants + EYPP At 31 March 2021 |
Operating Total expenditur e 2022 £ £ 81,945 81,945 6,039 6,039 1,865 1,865 1,966 1,966 530 530 1,256 1,256 12,912 12,912 4,064 4,064 760 760 |
|---|---|
| 111,337 111,337 |
|
| 79,021 79,021 |
There was an average number of 5 employees in the current year from April to December 21, and an average of 5.25 in the previous year
| 7 SUPPORT COSTS Mortgage interest Bank and professional costs Sundry expenses Fundraising costs At 31 March 2021 |
Fundraisin g Operating Total expenses expenditu re 2022 £ £ £ 2,961 2,961 5,047 5,047 5,339 5,339 0 0 |
|---|---|
| 0 13,348 13,348 |
|
| 0 17,637 17,637 |
| 8 BUILDING IMPROVEMENT COSTS Building improvement costs Total 2021 |
Expenditu re Total 2022 £ £ 0 0 |
|---|---|
| 0 0 |
|
| 0 0 |
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| 9 GOVERNANCE COSTS Independent examination and accountancy fees Total 2021 1 0 EXPENDITURE ON RAISING FUNDS Fundraising expenses Total expenditure on raising funds Total 2021 1 1 EXPENDITURE ON CHARITABLE ACTIVITIES Grants Provision of charitable services Expenditure of money fundraised Total expenditure on charitable activities Total 2021 1 2 EXPENDITURE ON SEPARATE MATERIAL ITEM Independent examination Total expenditure on separate material items Total 2021 |
Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 400 400 |
|---|---|
| 400 0 400 |
|
| 600 0 600 Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 0 0 |
|
| 0 0 0 |
|
| 0 0 Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 0 800 800 119,806 0 119,806 1,814 0 1,814 |
|
| 121,620 800 122,420 |
|
| 89,325 4,970 94,295 Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 400 400 |
|
| 400 0 400 |
|
| 600 0 600 |
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| 1 3 EXPENDITURE ON OTHER Building Works Total expenditure on charitable activities Total 2021 |
Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 0 0 0 |
|---|---|
| 0 0 0 |
|
| 0 0 |
- 1 During the year, no Trustees received any remuneration 4 (2021 £0) During the year, no Trustees received any benefits in kind (2021 £0) During the year, no Trustees received any reimbursement of expenses (2021 £0)
No employee received benefits of more than £60,000 in the current or previous year
1 5 INDEPENDENT EXAMINER'S REMUNERATION The Independent Examiner's remuneration amounts to an Independent Examination fee of £400 (2021 £600)
1
| 6 TANGIBLE FIXED ASSETS Cost - At 1 April 2021 and 31 March 2022 Depreciation - At 1 April 2021 and 31 March 2022 Net book value - At 31 March 2022 At 31 March 2021 |
Freehold Property £ 108,350 0 |
|---|---|
| 108,350 | |
| 108,350 |
1
| 1 | |
|---|---|
| 7 DEBTORS Trade debtors |
2022 £ 0 |
| 0 |
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| 1 8 CREDITORS - Amounts falling due within one year Bank loans and overdrafts Accruals and deferred income Trade creditors Income in Advance The bank loan is secured over the property |
2022 £ 2,000 400 0 |
|---|---|
| 2,400 | |
| 1 | CREDITORS - Amounts falling due after more than one | |
|---|---|---|
| 9 | year | 2022 |
| £ | ||
| Bank loans | 42,278 | |
| 42,278 | ||
| Included within the above are amounts falling due as follows | ||
| Between one and two years - Bank loans | 2,000 | |
| Between two and five years - Bank loans | 6,000 | |
| Over five years - Bank loans | 34,278 | |
| Creditors include amounts not wholly repayable within 5 years as follows | ||
| Repayable by instalments | 34,278 | |
| The bank loan is secured over the freehold property |
| 2 0 STATEMENT OF FUNDS - CURRENT YEAR Designated funds General funds Total Unrestricted Funds Restricted funds Total of funds |
Balance at Balance at 01-Apr-21 Income Expenditu re 31-Mar- 22 £ £ £ £ 124,526 60,160 -122,020 62,666 31,980 31,980 |
|---|---|
| 156,506 60,160 -122,020 94,646 0 800 -800 0 |
|
| 156,506 60,960 -122,820 94,646 |
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| STATEMENT OF FUNDS - PRIOR YEAR Designated funds General funds Total Unrestricted Funds Restricted funds Total of funds |
Balance at Balance at 01-Apr-20 Income Expenditu re 31-Mar- 21 £ £ £ £ 106,761 107,690 -89,925 124,526 31,980 31,980 |
|---|---|
| 138,741 107,690 -89,925 156,506 0 4,970 -4,970 0 |
|
| 138,741 112,660 -94,895 156,506 |
| 2 1 ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR Tangible fixed assets Current assets Creditors due within one year Creditors due in more than one year |
Unresticte d Restricted Total funds funds funds 2022 2022 2022 £ £ £ 108,350 0 108,350 30,971 0 30,971 -2,400 0 -2,400 -42,278 0 -42,278 |
|---|---|
| 94,644 0 94,644 |
| ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR Tangible fixed assets Current assets Creditors due within one year Creditors due in more than one year |
Unresticte d Restricted Total funds funds funds 2021 2021 2021 £ £ £ 108,350 0 108,350 96,217 0 96,217 -3,921 0 -3,921 -44,142 0 -44,142 |
|---|---|
| 156,504 0 156,504 |
2 2 The full amount of the category "Loan repayment" 4,825.80 Is made up of
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| Interest paid on mortgage Capital repaid on mortgage |
2,960.99 1,864.81 |
|---|---|
| 4,825.80 |
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