**Charity number: 1177578**
## OATLANDS COMMUNITY CENTRE CIO UNAUDITED Trustees Report and Financial Statements 31 MARCH 2022
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## **OATLANDS PRE-SCHOOL & COMMUNITY CENTRE CIO CONTENTS**
Page **Reference and administrative details of the charity, its trustees and advisers** 1 **Trustees' report** 4 **Independent examiner's report** 5 **Statement of financial activities** 7 **Balance sheet** 8
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## **OATLANDS COMMUNITY CENTRE CIO REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2022**
## **Trustees**
Claire Temple – Chair of Trustees elected September 2019 Victoria Smith-Dunn – elected September 2019 Emma Tankard- Secretary, elected Julie Watson – elected January 2022
## **Charity registered number**
1177578
## **Principal office**
Mount Street, Harrogate, North Yorkshire, HG2 8DQ
## **Independent examiner**
Rob Davisworth (CPFA), 43 Phoenix Grove, Northallerton, DL7 8PN
## **Bankers**
CAF Bank Ltd, 25, Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ
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## **Trustees Report**
This is the fourth AGM of the CIO since the closure of the previous charity, Oatlands Pre-School and relates to the financial year from 1st April 2021 to 31st March 2022.
As reported at the last AGM, the Charity took a change in direction this year whilst still operating within the governing document of the CIO. In September 2021 a safeguarding incident was followed by a temporary suspension from Ofsted this highlighted a serious risk to the Charity continuing to provide regulated services for Childcare. All staff employed by the Charity were suspended whilst a full investigation took place. The investigation was supported by North Yorkshire County Council HR Traded Service and HR services provided by Community First Yorkshire. During the investigation period, all staff received full pay, however funding was suspended. Whilst in all but one case it was found that the allegations were substantiated, the allegations were not serious enough to be categorised as gross misconduct and the remainder of staff were issued with written warnings. During this time, a substantial amount of children attending the setting has found alternative provisions. It was at this time the trustees concluded that both from a financial side and in terms of the level of commitment required that they could not continue with a regulated Ofsted provision and the pre-school closed.
Moving forward the focus is on working with different groups ranging from Early Years through to supporting the elderly in our community. The space and resources we have allows us to concentrate on the provision of non Ofsted regulated activities, we work with other Charities that support a wide range of Members of the Community as well as those supporting children and adults with special needs
Our finances continue to be monitored by Jenette Tallon as part of the NYCC Traded Service and this years accounts have been reviewed by Robert Davisworth.
The Charity has still not appointed a treasurer, I will be reporting on the finances of the Charity for this financial year. The impact of the closure of the pre-school has had a significant impact on the finances of the Charity.
For the reason stated above, the Charity suffered a significant loss of £61,860, largely attributed to the payment of 5 members of staff with no income followed by redundancy payments for 4 members of staff (one member of staff resigned prior to the redundancy decision) and associated professional services costs associated with the process. Total income for the Charity was £60,960, compared to over £112,000 for the period ending 2021. Expenditure was up to £122,020 compared with just under £95,000 for the period ending 2021.
The use of the community centre started to increase this financial year with an income of £2,870 compared to a loss of £6.52 the previous year. Community centre hire and donations are on the increase. Income from fundraising and donations increased to £8,779.33 compared to £269 the previous year.
Costs relating to the pre-school have reduced, in particular, the Charity had a wage bill of £81,945.29, going forward this is reduced to £0. Along with other associated costs such as professional services, training, uniforms, and equipment.
Outside improvements have taken place with the help of a grant from the Brammall Foundation and match funding from Oatlands Community Group providing more space for the community to access.
There are challenges ahead with increased utilities costs having a major impact on the Charity. Funding has been secured for the financial year 2023-2024 from North Yorkshire County Council to help pay the mortgage so that the community centre can continue to provide a warm space from which local groups can operate.
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**Registered Charity No. 1177578**
**Oatlands Preschool and Community Centre Charitable Incorporated Organisation – Financial Year Ending 31 March 2022:**
## **Independent Examiner’s Report to the Trustees:**
I report on the Financial Statements of Oatlands Preschool and Community Centre CIC, for the financial year ended 31 March 2022, which are set out within pages of these accounts.
This report is made solely to the charity’s Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been
undertaken so that I might state to the Charity’s Trustees those matters which I am required to state to them in an Independent Examiner’s Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work or for this report.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the United Kingdom (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005. This has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
Respective responsibilities of Trustees and Independent Examiner:
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.
It is the Independent Examiner’s responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow procedures laid down in the general directions given by the Charity Commission
(under section 145 (5) (b) of the 2011 Act;
- And to state whether any particular matters have come to my attention.
Based of the Examiner’s Statement:
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the Trustees concerning
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any such matters. The procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
Independent Examiner’s Qualified Statement:
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
- Accounting records were not kept in accordance with Section 130 of the Charities Act, or
- The accounts do not accord with the accounting records.
I have no concerns and have not come across any matters in connection with this examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. I have discussed with the Trustees, the impact of the closure of the main operational activities of the Pre-school from September 2021, and to the best of my knowledge, the financial impact of this closure has been reflected in the financial position of the CIO where necessary, and reported in their financial statements to the year end 31 March 2022.
Rob Davisworth (CPFA)
43 Phoenix Grove
Northallerton
DL7 8PN
30 January 2023
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## **Oatlands Community Centre CIO**
## **Statement of Financial Activities for the year ended 31 March 2022**
|Note
INCOME FROM
Donations and legacies
2
Charitable activities
3
Other
4
Investment income
5
TOTAL INCOME
EXPENDITURE ON
Raising funds
10
Charitable activities
11
Separate material expense item
12
Other
13
TOTAL EXPENDITURE
Net Income Before Other Recognised Gains and
Losses
Net Movement in Funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Total funds brought forward|Unresticted Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
6,965
0
6,965
51,375
800
52,175
1,814
0
1,814
5
0
5
60,160
800
60,960
0
0
0
121,620
800
122,420
400
0
400
0
0
0
122,020
800
122,820
-61,860
0
-61,860
-61,860
0
-61,860
156,505
0
156,505
94,645
0
94,645
156,505
0
156,505|Total
funds
2021
£
2,146
110,230
270
14|
|---|---|---|
|||112,660|
|||0
94,295
600
0|
|||94,895|
|||17,765
17,765
138,740|
|||156,505|
||||
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## **Oatlands Community Centre CIO Balance Sheet As at 31 March 2022**
|Note
FIXED ASSETS
Tangible Assets
16
CURRENT ASSETS
Debtors
17
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
18
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
CREDITORS
Amounts falling due after more than one year
19
NET ASSETS
CHARITY FUNDS
Restricted Funds
20
Unrestricted Funds
TOTAL FUNDS|£
0
30,971|2022
£
108,350
28,571
136,921
-42,278
94,644
0
94,646
94,646|£
4,395
91,823|2021
£
108,350
92,296|
|---|---|---|---|---|
||30,971
-2,400||96,217
-3,921||
||||||
|||||200,646
-44,142|
|||||156,504|
|||||0
156,506|
|||||156,506|
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The financial statements were approved by the Trustees on 31[st] January 2023 and signed on their behalf by:
## **Claire Temple, Chair of Trustees.**
The notes on pages 9 to 16 form part of these financial statements.
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|**2**
**INCOME FROM DONATIONS AND LEGACIES**
Donations
Grants
Total donations and legacies
Total 2021
**3**
**INCOME FROM CHARITABLE ACTIVITIES**
Fee income
Grants
Holiday Club
Deposits
Other income
Room hire
Total 2021
**4**
**INCOME FROM OTHER TRADING ACTIVITIES**
Fundraising income
Total 2021
**5**
**INVESTMENT INCOME**
Bank interest receivable|Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
6,965
6,965
0
0|
|---|---|
||6,965
0
6,965|
||2,146
0
2,146
Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
43,534
43,534
0
800
800
4,675
4,675
145
145
150
150
2,871
2,871|
||51,375
800
52,175|
||105,260
4,970
110,230
Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
1,814
1,814|
||1,814
0
1,814|
||270
0
270
Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
5
5|
||5
0
5|
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Total 2021
14
0
14
|**6**
**DIRECT COSTS**
Staffing costs
Utilities
Mortgage capital
Insurances
Telephone
Admin
Maintenance costs
HR Service
Expenditure against grants + EYPP
At 31 March 2021|Operating
Total
expenditur
e
2022
£
£
81,945
81,945
6,039
6,039
1,865
1,865
1,966
1,966
530
530
1,256
1,256
12,912
12,912
4,064
4,064
760
760|
|---|---|
||111,337
111,337|
||79,021
79,021|
There was an average number of 5 employees in the current year from April to December 21, and an average of 5.25 in the previous year
|**7**
**SUPPORT COSTS**
Mortgage interest
Bank and professional costs
Sundry expenses
Fundraising costs
At 31 March 2021|Fundraisin
g
Operating
Total
expenses
expenditu
re
2022
£
£
£
2,961
2,961
5,047
5,047
5,339
5,339
0
0|
|---|---|
||0
13,348
13,348|
||0
17,637
17,637|
|**8**
**BUILDING IMPROVEMENT COSTS**
Building improvement costs
Total 2021|Expenditu
re
Total
2022
£
£
0
0|
|---|---|
||0
0|
||0
0|
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|**9**
**GOVERNANCE COSTS**
Independent examination and accountancy fees
Total 2021
**1**
**0**
**EXPENDITURE ON RAISING FUNDS**
Fundraising expenses
Total expenditure on raising funds
Total 2021
**1**
**1**
**EXPENDITURE ON CHARITABLE ACTIVITIES**
Grants
Provision of charitable services
Expenditure of money fundraised
Total expenditure on charitable activities
Total 2021
**1**
**2**
**EXPENDITURE ON SEPARATE MATERIAL ITEM**
Independent examination
Total expenditure on separate material items
Total 2021|Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
400
400|
|---|---|
||400
0
400|
||600
0
600
Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
0
0|
||0
0
0|
||0
0
Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
0
800
800
119,806
0
119,806
1,814
0
1,814|
||121,620
800
122,420|
||89,325
4,970
94,295
Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
400
400|
||400
0
400|
||600
0
600|
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|**1**
**3**
**EXPENDITURE ON OTHER**
Building Works
Total expenditure on charitable activities
Total 2021|Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
0
0
0|
|---|---|
||0
0
0|
||0
0|
- **1** During the year, no Trustees received any remuneration **4** (2021 £0) During the year, no Trustees received any benefits in kind (2021 £0) During the year, no Trustees received any reimbursement of expenses (2021 £0)
No employee received benefits of more than £60,000 in the current or previous year
**1 5 INDEPENDENT EXAMINER'S REMUNERATION** The Independent Examiner's remuneration amounts to an Independent Examination fee of £400 (2021 £600)
**1**
|**6**
**TANGIBLE FIXED ASSETS**
Cost - At 1 April 2021 and 31 March 2022
Depreciation - At 1 April 2021 and 31 March 2022
Net book value - At 31 March 2022
At 31 March 2021|Freehold
Property
£
108,350
0|
|---|---|
||108,350|
||108,350|
**1**
|**1**||
|---|---|
|**7**
**DEBTORS**
Trade debtors|2022
£
0|
||0|
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|**1**
**8**
**CREDITORS - Amounts falling due within one year**
Bank loans and overdrafts
Accruals and deferred income
Trade creditors
Income in Advance
The bank loan is secured over the property|2022
£
2,000
400
0|
|---|---|
||2,400|
|||
|**1**|**CREDITORS - Amounts falling due after more than one**||
|---|---|---|
|**9**|**year**|2022|
|||£|
||Bank loans|42,278|
|||42,278|
||Included within the above are amounts falling due as follows||
||Between one and two years - Bank loans|2,000|
||Between two and five years - Bank loans|6,000|
||Over five years - Bank loans|34,278|
||Creditors include amounts not wholly repayable within 5 years as follows||
||Repayable by instalments|34,278|
||The bank loan is secured over the freehold property||
|**2**
**0**
**STATEMENT OF FUNDS - CURRENT YEAR**
Designated funds
General funds
Total Unrestricted Funds
Restricted funds
Total of funds|Balance at
Balance
at
01-Apr-21
Income
Expenditu
re
31-Mar-
22
£
£
£
£
124,526
60,160
-122,020
62,666
31,980
31,980|
|---|---|
||156,506
60,160
-122,020
94,646
0
800
-800
0|
||156,506
60,960
-122,820
94,646|
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|**STATEMENT OF FUNDS - PRIOR YEAR**
Designated funds
General funds
Total Unrestricted Funds
Restricted funds
Total of funds|Balance at
Balance
at
01-Apr-20
Income
Expenditu
re
31-Mar-
21
£
£
£
£
106,761
107,690
-89,925
124,526
31,980
31,980|
|---|---|
||138,741
107,690
-89,925
156,506
0
4,970
-4,970
0|
||138,741
112,660
-94,895
156,506|
|**2**
**1**
**ANALYSIS OF NET ASSETS BETWEEN FUNDS -**
**CURRENT YEAR**
Tangible fixed assets
Current assets
Creditors due within one year
Creditors due in more than one year|Unresticte
d
Restricted
Total
funds
funds
funds
2022
2022
2022
£
£
£
108,350
0
108,350
30,971
0
30,971
-2,400
0
-2,400
-42,278
0
-42,278|
|---|---|
||94,644
0
94,644|
|**ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR**
**YEAR**
Tangible fixed assets
Current assets
Creditors due within one year
Creditors due in more than one year|Unresticte
d
Restricted
Total
funds
funds
funds
2021
2021
2021
£
£
£
108,350
0
108,350
96,217
0
96,217
-3,921
0
-3,921
-44,142
0
-44,142|
|---|---|
||156,504
0
156,504|
**2 2** The full amount of the category "Loan repayment" 4,825.80 Is made up of
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|Interest paid on mortgage
Capital repaid on mortgage|2,960.99
1,864.81|
|---|---|
||4,825.80|
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