2022-12-31-accounts

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Annual Report For 2022

With 2024 update

Bedhampton Community Centre

Registered Charity 1177531

Extension Update Page 3 - Trustees Report Page 4 - - Manager’s Report Page 5 6 - - - Volunteer Co Ordinator’s Report Pages 6 7 - 2023 Update Page 7 - - Finance Report Pages 8 14 - Become a Trustee Page 15 - 2022 Facts Page 16 - Group notes Page 17 - Membership Page 18 - Photos of 2022 Page 19

Our shop

Quality items with our Bedhampton Bird logo on, all money raised goes back into the centre. Pop in to browse and buy - - Tshirts sizes XS XXXL £9

- Facemasks £1 - Mugs £6 - Lanyards £2

End of 2023 Extension Update

I feel like I start this update the same every - year SLOW PROGRESS! All of the funding we applied for so far hasn’t been accepted, but we have two big funding bids going in before Easter with the hope that one of those will come through for us so we can start the internal works. Funding is also being applied for repeatedly to be able to do something about the heating and cooling in the main hall. Special thanks must go to Rita Rymill who has raised fantastic amounts for us allowing us to - re cover all of the lounge banquet seating and - get new child safe blinds for the lounge and new thermal blackout blinds for the main hall.

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Trustees Report

2022 was a busy and productive year.

This year we welcome a new Trustee to the centre, Martin Critchley. We also say a sad goodbye to Philippa, but hope she’ll stay in close contact with all of us. Philippa has been our Treasurer Trustee for

many years, and has set up new bank accounts, dealt with the bills and payments, kept the accounting up to date and SO MUCH MORE!

We hope she has chance to enjoy a few spare hours, and thank her so much for everything she has done for the centre.

The Trustees wish to thank all of the staff and volunteers who keep the centre running as successfully as it is, and to all members and centre attendees for making it a positive, busy community centre.

Manager’s report - Caroline Setford

As always it’s strange writing this a year and bit after the event we’re talking about. 2022 was a settled year after all of the turmoil of the couple of years before, so we were able to start getting our events and activities fully booked again! – One of the most fun was our Queen’s Jubilee tea party everyone was beautifully dressed and plenty of flags were – waving we even had a visit from Her Majesty, albeit she was a bit wooden…

We had both a 90s and 00s party night as well as our usual Christmas party night, and it’s always fun to dance the night away! We held our first (now annual) Family Fun Day, but I’ll let Denise talk about that.

– 2023 marked the start of a completely normal year for us - well, as normal as we ever get! It was jam packed full of events, and you’ll have to read next year’s report to hear about those.

We said a sad goodbye to our Weekend Finance Assistant Cass, and welcomed in Tabitha who has settled in so well it’s like she’s always been here.

Denise has been my sanity as always, a big thank you for everything she does both for me and for the centre. She works so hard behind the scenes and adds so many additional details that make things extra special. We have such a great working relationship and manage to get so many things done together, I couldn’t imagine it here without her! As our co-ordinator of volunteers she is also there for everyone that comes in and makes a difference here at the centre.

Thank you for everyone who comes in and supports the centre in some way, whether that’s becoming a member or coming along to our activities, events and groups. Without you all, there would be no point! I’m - looking forward to another fun packed year!

Co-Ordinator of Volunteer’s Report - Denise Clarke

I am pleased to say that this year has been a positive and very eventful year for our wonderful volunteers. Our volunteers are always running and assisting groups for users of Bedhampton Community Centre, and we now have a group of people who want to be involved in events, but not necessarily as a formal volunteer. A role was created for the people who kindly donate time and prizes without having a specific role to carry out on a regular basis. So we started the Friends of Bedhampton Community Centre, which gives people a sense of belonging at a level they are happy with. A list of Friends is kept and when there is a need to hold meetings for larger events being held by the centre this group

will be informed.

At the Wednesday Social Afternoon (which is run in the lounge every Wednesday between 1pm and 3pm) the attendees have become very supportive when donations are required for raffles etc. and Caroline and I found the majority wanted to be involved in some way.

The Family Fun Day went well and seemed to be enjoyed by volunteers and visitors alike. The amount raised was £697.40. A week before the event there was a Rainbow Trail starting from the centre where anyone could buy a map and follow the clues in the local area. This was very useful in advertising our Fun Day as the prizes were given out at the Fun Day. Caroline very kindly sorted a trail around the area and placed the clues for users to find.

A meeting was held after the event for Mop Up discussion and forms were provided for comments to assist us when planning our next Fun Day.

A Thank You Afternoon get together was held with games and a lucky tickets prize which was good fun for all volunteers. Rita Rymill has been busy fundraising by holding monthly foyer sales selling jigsaws, books, and crafts etc. throughout the year. Raffles have been organised by volunteers throughout the year to also raise funds for Bedhampton Community Centre.

I would like to thank all of our volunteers for their ongoing support with events and day to day running of the centre, without you it wouldn't be possible. If you need me for support, to change your role or just for a chat, please do get in contact.

2024 Price Information

Hire of the centre went up in 2023, and will be frozen at those prices in 2024. We are expecting a SMALL rise for 2025 if energy bill prices don’t start to fall soon, so that may be worth considering if you’re setting new entry prices for clubs and groups.

Membership has gone up to £10 minimum donation, and still includes 10% off of private hires, 5 free photocopies, entry to the quarterly draws and access to members only groups and the Air and Share. This still makes us the cheapest community centre membership in Havant Borough.

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees PosHhATrI4 Co(klMU IT9 CEKn£E Si IILILoll On accounts for the year ended Charlty no (if any) 11}7531 Set out on pages l pOrt to the tn15tees on my examination of the &counts of the above harity {'Ihe Trust-) for the year ended Responslbllltles and basls of report As the chantvs trustees, you are responsible for the preparation of the accounts in accordanc8 With the reqU1ments of the Charities Act 2011 {Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. Indep•ndont examin•rfs statement I have Gompleted my examination. I confirm that no material matters have come to my attention in connection with the examination {Ot1 41sGlo) which gives me cause to believe that in, any material respect.. the accounting record$ were not kept in accordance with 3ection 130 of the Charities Act: or the ac¢ounts did not accord with the accA)unting records; or the accounts did not comply Wlth the applicable requirements conceming the fom and content of accounts set oul in the Charities (Ac£ounts and Reports) Regulatsons 2iJ)8 other than any requirement that the account5 give a 'true and fairf view which is not a matter considered as part of an ifKlependent examination. I have no concerns and have como across no other matters in connection with the examination to which attèntion should be drawn in this report in ordar to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets if they do not apply. Slgned: Date: 13161102 Name: Relevant professlonal quallficatlonls) or body IER Oct 2018

(If any): Address: Lov4 Liss 33£ Section B Disclosure Only complete if the examiner needs lo highlight malerial matters of concern (see CC32, Independent examination of charity arLounts: directions and guidan for examiners). Gbve here brlef detall$ of any Items thal the exarnlner wlshes to dlgclose. IER Oct 2018

Bedhampton Community Centre Balanc8 She8t As Of0eber 31. 2J22 TOT AL AS OF DEC 31. 2021 IPPI AS OF OEC 31. 2022 CHANGE Fixcfj Assei Taryiblfj se1& 180 FixiNeS and Fittings Cosi 182 Ollice Eouipmeni Cost 184 Purchas8 ol Equipment Total Tangib18 ass8ts Totsl Flxgd A48Ot 346.37 162.80 49.98 162.80 296.39 0.00 856.45 797.74 £1,010.57 £1.01052 58.71 £355.10 £1.365.62 £1,365.62 £355.10 Cash ai bank and In hand 100 Currsnl 110 Scoibsh Widows 130 8ar- a¢couN not used 21.999 18 64.902.49 0.00 10.985aS 74.811.J7 0.00 11.03a.B3 -9.908.88 0.00 £1,124.95 Totsl Cash at bgnk in hand £86,901.67 £85.716.72 Debtors 140 OebtOfS Tolal DelX(MS 6.383.70 £6,383.70 2.846.70 ¢2046.70 2.537.C>O .&37.trJ Current Assets 150 Stock A85el 170 Ufjdeposit8d Funds Total Curr8nt 504.82 1,473.82 £1,978.64 £95264.01 600.02 -95 ?0 -56.20 1.530.02 £543.82 £1,434.82 £89.18724 £8.C86. NET CURRENT ASSEYS CrEdilors.- amounis falling due within one year Trade Crediiors 200 Creditors Tdal Trada Creditors .36.82 £ -36.82 899.63 £899.63 -936 45 £ -.45 Current Liatililies 210 Refundable ogposii 21022 Relundabk Dewsits 2022 onwards 21023 R8lundabk Deposi18 2023 onwards T(181210 Fletundable Dap)sit Total Cwr•M Lth'l¥th•ts 0.00 180.D) 1.250.00 1,430.(PJ 330.00 150.00 -330_00 30.00 1.250.00 480.00 £1,430.00 £480.00 £950.00 Totsl Cr8ditors: amounts faNirg du8*rylhin on8 year £1,393.18 £93,870.83 £1 A79.83 £87,787.61 £13.55 NET CVRREMT ASSETS ILIA81LITIESI TOTAL ASSETS LESS CURRENT LIABILITIES e6,0&3.22 £9S,236.45 £88,798.13 £6,438.32 TOTAL NET ASSETS ILIA8ILITIESI £95,236.45 E88.798.13 £6.438.32 Capilal and Re.seryes 300 C¥i&ning Balance Equily 310 Fleiained Earnings Profit lor the y83r TO CaFiIJ and Reswv06 118.851.58 11B.851 58 -30.053.45 0.00 -30.053.45 6.438.32 £95.236.45 0.00 6.8.32 £6,438.32 £88,798.13

Bedhampton Community Centre Profit and Loss January- December 2022 TOT AL JAN- DEC 2022 JAN - OEC 2021 IPPI CHANGE Incorn8 400 Annual Subscryiions 401 Locker te&5 600 SDO 41.00 47.00 0.00 728.80 728.80 402 Mèmb$r5hip SLb5cnpl¥)n5 Tolal 4C#J Annual 769 80 77500 410 Bookings 411 Casual 800.n5 412 Casual Booking Refund 413 Cooker 414 Coikagg 415 Miscellaneous Sales 416 SDund Systtrm 418 Projector 419 Teas and Coflees on enquiryl Total 411 Casual )n9$ 420 Rul81 Booktngs 421 Social Séquence Dae 424 8ar 453 8ar lrtom9 Tthal 424 8a1 11,132.10 .192.00 3.517.65 7.614.45 -137.00 15.00 -55.00 -15.IX> 32.50 51.60 15.00 20.00 -87.00 7,576.55 32.50 53.60 2.00 1500 35.00 0.00 11.07620 15.00 87.00 3.499.65 47.340.06 2.997.70 20.093.60 1,654.84 27.246.46 1.342.86 5.902.22 5,902.23 67,316.19 1.791_02 1.791.02 4.11121 40.277.08 Total 410 BrA?ng$ 422 unclaim RgIUndab D8POSitS 430 Donat10•5 and legauès 431 Donations 434 Havant Lottery 435 AestriCf.eL1 Gtaffls 436 SSE Grani 438 Donaliorts Exiersion 439 Jubil88 Parly Total 435 H•rtd•d Gr¥nts 27.039.11 700.00 T.00 665.39 $2.50 488.87 464 28 201 11 .16.00 488.67 -3.464.00 1.804 35 3.464.00 1.604 35 600 00 2.693.02 1464.00 .770.98 437 Unrestrid•d GalS Total 430 Don81knrts and 6.167.00 9A77.91 16.605. 19 20.•].97 -10.438.19 -71.024.C6 440 Evenis 441 80s Disco 442 80$ Disco Returds 443 Cottee 8ar Incorne 445 Crall Fayre Refunds 446 Clatt Group 447 Fundraistr4J 451 Table fop Sale Rélunds 452 Table Top Sales 454 Pamper Evening 455 Pamper Evening Relufids 456 Seasond Events 228.22 -70.00 542.88 -226.22 70.00 1.006 34 1.Y9.22 .40.00 40.(M) 124.47 124.47 496.25 .00 474.90 860.37 -6.00 .364 12 348.60 214.00 -20B.DO 128.30 -214. 208.00 824.87 824A7

Bedhampton Community Centre Profil and Loss January- Decembe¥ 2022 TOTAL JAN- OEC 2022 322.00 -10.t 149.00 JAN- DEC 20?1 IPPI CHANGE 322.00 457 and OOS Party 458 FuThYrai%ing Evenis Aefunds 459 Chrislfnas Shopping Night Totsl 440 Everts .10.00 149.00 3,924.71 104.73 6.00 166.LK) 172.crfj 1,866.07 2M58.64 460 PhotOpying 470 Sales 477 Shell Hire Toial 470 Sd8s 13.15 44.00 91.00 135.C 91.58 .38.IX) 7500 37. 490 Sal8$ of Stock 495 Unapp118d Cash Payment Incom8 499 Uncaipgoiise(J Income Totsl In¢LNn8 6300 .83.00 .40 00 -3.55 -3.55 £32,742.49 £82.561.79 t49,819.30 Cosi ol Sales 500 Cost 015aS 51 O Event Cos 511 CoH£è Bar Expènses 512 Trher costs ol sales- COS 513 Publicity 515 Fundraising Event Costs Sf6 CBTU Cial Event Total 510 Et Cc6ts 32.33 17247 909.32 273.39 409.90 .52.36 12.93 251.07 996.17 640.86 267.47 409. 52.36 12.93 975 44 2.625.40 724.37 1,640.95 520 Bar C05t5 5218ar Supplies 522 8ar Slalt Cosis Total Barcosls 1.987.81 664 19 2.652. 1.196.63 791.18 664.19 1,4&4.37 1,196.63 Tolal (knl of S818s £S.482.20 f2.869.91 E2.612.29 GROSS PROFIT £77,079.$9 £46.949.39 ).130.20 Expen5èS 600 8uildiPQ Maintenance 605 Fixtures and Frtbng5 Mainienafjc• 610 Cleaniw and Hygieng 611 Cl8aning Consumabl8S 612 C18aning Serv¢es 613 Hygiene SeNres 614 Hy9ien& Supplies 615 Wasie Disp05ai Total 610 Cknaning ar Hyglo 620 Coronaviru5 Milsgation 630 Electncrty 640 ExtS1On 1.203 40 132.80 1.297.57 -94.17 132.80 8427 460.80 237.91 .153.64 460.80 -83.13 327 57 410.70 877 1.789.44 3WO.85 294.91 1 965.99 2.W.51 273.86 -176.55 321.34 300.63 3,109.73 12.511.27 1,813.76 574.77 908.30 .300.63 5.7S4 13 6.645 00 1.959.62 950 00 924.21 2.644.40 -5.866.27 145.86 375.23 15.91 650 Ga5 660 Grou$ Maint*nancg 670 InsuratKes

Bedhampton Community Centre Profit and Loss January- December 2022 TOTAL JAN- DEC 2Q22 JAA- DEC 20?1 IPPI 1 23 2.425.40 269.20 CHANGE 680 Inleresi Payab 690 LenCeS 700 Non-ollte Consumat*les 710 ollelGeneraj Admintsiraiive Expens95 711 Compuior Costs 712 ofte ConsumaN8s 713 Phone Costs 714 Printing. Posiag8 and slatnery 715 Websil 716 Priniey Aental Tolal 710 OfltelGonoral Adminlstrth• EXFs8$ 720 Other Professonal Services 73LI PayrDII Expènditures 731 Empk>y8rs N8St PensK)n Conlribulicffls 732 Employer5 NIITax 733 JRS Gfanl 734 N8t Wègos n5 Gr055 Wag&s 736 Payidl Serwies Tow 730 Payffjll ExpgtwJLureB 740 Raising lund5 750 SubscrIptTr6 760 Training 770 Tfansa¢ton Charg8S 800 Waier 890 Bad debts Total Expan& NET OPERATING INCOME 892.88 76.26 492.36 614.80 -1.532.52 -212.94 485.37 12.40 -236.11 29.38 -110.79 -51680 298.40 -38.15 6.99 602.40 326.17 750.33 779.71 478.41 589.20 516.80 8.40 1753.74 2.791.89 273.50 105.(K) -168.50 1.602.43 3.931.15 1.728.01 5.219 65 -125.58 .1.288.50 .2.552.63 31.337.75 2.5S2.63 .6.922.64 14.911.93 123.50 24.475.11 14.911.93 123.50 44,984.12 35,732.78 5.00 1000 -18500 72.05 -24451 9251.34 -1.00 ?74 00 185.00 87.33 1.683.05 337.00 £7.227.85 159.36 1.438.54 337.00 £71,824.&3 £5.254.86 £84,597.08 È-17.647.69 £22.9tr2.35 Oiher IrtcThno 900 Inieresl eair 910 Other Miscellafteou5 Inojmè Totsl othor IrXTra 91.12 42.65 48,47 466.46 £514.93 466.46 £557.58 t42.65 her Expense5 930 Recortiliation D15crepancies 940 Retained Floai Tolal Other EXFWWS NET OTHER INCOME -706.1 80.OD £ -6%.0 -34.15 -671.93 80.00 t -591.93 £-34.15 £1,183.e6 £6.438.32 £76.80 ,1C6.86 NET INCOME £.17,570.89 £24,W9.21

Would you like to give back to your community by becoming a volunteer Trustee of Bedhampton Community Centre CIO? , Would you Ilke to have a say In the future of the centre and what goes on? What's involved? Attending 4 meetings plus the AGM each year Reading and commenting on a monthly report Supporting events and being a familiar face to groups and classes Being confident to use email and Whatsapp for messages *ow to appl Email caroline,setford@bedhamptoncommunity.org explaining whyyou would be a good fit You will then be invited to meet with the trustees for an nformal chat to see if you like the role ho are we looklng for7 Somebody who cares about Bedhampton and the community omeone with energy to make a difference Someo who is organised. friendly and trustworthy 14

OUR IMPACT COMMENTARY THE CENTRE WAS IN USE FOR 285,990 MINUTES IN 2022 THAT'S OVER 6 MONTHS OF NON-STOP SOLID USEI ACTIVITIES WE HELD 254 DIFFERENT ACTIVITIES, INCLUDING 5 STYLES OF DANCING. 4 STYLES OF YOGA AND 3 STYLES OF MARTIAL ARTSI COMMUNITY WE HAD OVER 30 ACTIVE VOLUNTEERS INCLUDING 4 TRUSTEES AND 1 WORK- EXPERIENCE TEENAGER GRANTS WE RECEIVED 3 GRANTS IN 2022 TO HELP US BUY NEW EQUIPMENT FOR THE CENTRE OPPORTUNITIES WE HIRED A NEW MEMBER OF STAFF FROM OUR COMMUNITY AND SUPPORTED LOCAL BUSINESS WITH 2 SELLERS MARKETS 15

A big CONGRATULATIONS to Solent Country Dancers on their 50th Anniversary as a club! They meet here every Tuesday evening, and the club which is run by Sue and Eric are always welcoming to new members, experienced country dancers or those who are brand new to this fun way to keep fit!

We are sending our best wishes to Chris Sharpe and Sylvia Morton on their speedy recoveries, we’re looking forward to having you both back at the centre.

MEMBERSHIP

After 5 years, our membership in 2024 will increase to the minimum donation of £10

We have completed a price comparison with other local community centres, and like for like the next cheapest membership after us is £25.

Being a member of Bedhampton Community Centre has its perks, but it also shows your support for us. All money raised from membership goes back into the centre.

10% off of Private Hire
Members only groups and events · 5 free photocopies

· Access to quarterly Air and Share meetings to have your say in what we’re doing at the centre, plus voting rights at the AGM

Our minimum suggested donation for membership to the centre is £10

£10 membership for 2024 Your Support Matters! Fill in a form from the office or by email

Above: 2 winners from the family fun day Middle: Land of Hope and Glory at the Queens Jubilee party Bottom: Havant Stroke Club and their filled shoeboxes for overseas children

Email: office@bedhamptoncommunity.org Telephone: 023 9248 0654