Trustees’ Annual Report for the period
From 01/01/20 Period start date. To 31/12/20 Period end date
Charity name: Hett Village all Association
Charity registration number: 1177451
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | .... From the 1956 Deed establishing the Charity:….”The trustees shall hold the said property as the site for the erection of, and there shall forthwith be erected thereon, a village hall to be used for the advantage or benefit of the inhabitants of the Parish of Hett either gratuitously or in consideration of any money payment or on such terms as the trustees maythink fit”. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees have had regard to the guidance issued by the Charity Commission on Public Benefit and work hard to ensure that the activities in the hall contribute to the maintenance and development of the Hall in accordance with the Governing Document. Activities include, inter alia, weekly quizzes, keep fit classes, W.I. meetings, choir rehearsals, parish council meetings, hirings and villager events for christenings, birthdays, weddings, funerals plus the organised activities of HVHA, which are funded through ticket sales, and , where appropriate, the operation of a licensed bar, run ancillary to fund raising events. Examples of such events include the Village Show, Dances, Halloween, Music Nights[Hut Music], Wine Tastings, Christmas and New Year functions, Children's events and monthly Social Nights. Being the only community facility the Hall is used for voting whenever there is an Election. Since the Hall is the only facility left in the village [the public house has closed] we are anxious for it to survive and flourish. The revenue financial viability from the operations described earlier provides evidence of need and success as does villager involvement in the 2010 + subsequent renovation work. HVHA |
| wishes to be able to hand on to future generations a functioning Hall as it has been bequeathed the present one, such is the purpose of HVHA from the 1956 Conveyance Deed bringing it into existence. The proportion of village people over 40 and over 65 is rising with isolation a factor for single residents, the more so with the withdrawal of the bus service. The Hall provides the single resource for sustaining and strengthening our rural community through promoting social cohesion and community engagement, improving the quality of life and equity in our rural area using the environmental, cultural and historic heritage assets to enhance that quality of life. The Hall contributes to supporting rural communities in tackling disadvantage by providing an element of stability to sustain a viable community. The activities described earlier illustrate how all this currently happens. Moreover we are planning for an expansion of activities with may now be possible following refurbishment. New activities should further contribute to economic well-being and the Trustees are to research offering a meeting and training venue and perhaps a micro-business venue. Any such ventures would not have been possible to consider in the Hall before the improvement works are completed. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on Public Benefit and work hard to ensure that the activities in the hall contribute to the maintenance and development of the Hall in accordance with the Governing Document. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | HVHA is unable make grants to other organisations. The governing document prohibits that. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Para 1.38 | HVHA is a not-for-profit organisation which, whilst coveringits annual revenue running |
| Contribution made by volunteers |
costs, is presently not able to raise sufficient funds for capital purposes – although the Trustees have established a designated but not restricted reserve fund for eventualities, which is appropriate for and proportionate to the maintenance of our ex-army Nissen Hut . HVHA has no paid staff. All work, save for funded renovations, is done entirely by volunteers and the Association thanks those who contribute in whatever way to the upkeep and development of thepremises. |
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|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Sadly, as a result of the coronavirus pandemic the hall has been closed with no activities for 9.5 months of the year. In the preceding period the normal routine [see 1.17 above] was maintained though reduced as it became clear things were deteriorating as the virus spread. The hall has remained closed since. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | Grants applied for reconstruction work to be carried out in the future: Garfield Weston Foundation Veolia Environmental Trust DCC Neighbourhood Fund |
| Para 1.41 |
| Investment performance against objectives |
Any available funds are invested in the HVHA Virgin Money account. |
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|---|---|---|
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | HVHA Trustees have established a designated though not restricted fund with Virgin Money, separate to the current account with the Co-op Bank This Reserve is for sudden eventualities, and now the reconstruction of the building following the refusal of implementing planning permission even though it has been granted. The Trustees will transfer monies to this fund as when possible and desirable without jeopardising the ability of the current account to fund the revenue needs. There are regular reviews of financial reports [at every Trustee meeting] to assess the availability and propriety of moving further funds into this ring fenced account for maintenance / improvements / equipment replacement. |
| Amount of reserves held | Para 1.22 | £22,535 as at December 2020 |
| Reasons for holding zero reserves |
Para 1.22 | x |
| Details of fund materially in deficit |
Para 1.24 | x |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Since the refusal to implement the Planning Permission for a new building and the unreachable costs in the future the Trustees approached the village as to what ought to be done. The unanimous consensus bar one was that the current hall should be reconstructed externally then internally and by stage as funds became available. Considerable effort has been undertaken to apply for relevant grant funding to support reconstruction work. As at the turn of the year £15,000 had been pledged from the Neighbourhood Budget with others pending. |
|---|---|---|
| Investment policy and objectives including any |
Para 1.46 |
| social investment policy adopted |
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|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | The impact of covid-19 is as yet unknown. The willingness of participants to re-engage in our premises is uncertain although our “regulars” have said that they will. Raising the monies for the external and internal reconstruction is not guaranteed - which could compromise the ability of the building to be maintained. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Deed of Conveyance 1956 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | 5 elected at AGM + 1 nominated by Croxdale and Hett Parish Council. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | 6 Trustees, 3 Officers who are also Trustees, Bookings Manager, 9 General Committee Members. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Hett Village Hall Association |
|---|---|
| Other name the charity uses | HVHA |
| Registered charity number | 1177451 |
| Charity’s principal address | c/o The Secretary, 6, The Green, Hett, Co. Durham. DH6 5LX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| J.L.Griffiths | Chair | |||
| B.P.Ogden | Secretary | |||
| S.Oxley | Treasurer | |||
| M.Marinan | ||||
| J.Nevin | ||||
| J.R.Garner | P,C. Appointment | |||
– Corporate trustees names of the directors at the date the report was approved
Director name x
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| x | ||
Funds held as custodian trustees on behalf of others
Description of the assets x held in this capacity Name and objects of the x charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for x safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| x | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| x |
x
Exemptions from disclosure
Reason for non-disclosure of key personnel details
x
Other optional information
AGM delayed by Covid restrictions. Paper copy of TAR and Annual Accounts, approved by Trustees and General Management Committee available by Email from the Secretary to any member.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| g Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
y u | y u |
|---|---|---|
| John Leslie Griffiths | Brian Peter Ogden | |
Chair |
Secretary | |
| 27/06/21 | ||
| 27/06/21 |
| Hett Village hall Association | Hett Village hall Association | Hett Village hall Association | Hett Village hall Association | Hett Village hall Association | No (if any) | No (if any) | No (if any) | CC16a | |
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
Period start date 1/1/2020 |
To | Period end date 31/12/2020 |
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| Section A Receipts and payments | |||||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
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| Hall Rentals | - 725- |
- -- |
- -- |
- 725- |
- 2,275- |
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| Fundraising Events(trading) | - 2,383- |
- -- |
- -- |
- 2,383- |
- 8,154- |
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| Donations | - 19,000- |
- -- |
- -- |
- 19,000- |
- 60- |
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| Deposit Acc Interest | - 110- |
- -- |
- -- |
- 110- |
- 176- |
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| Covid grants | - 13,902- |
- -- |
- -- |
- 13,902- |
- -- |
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| - -- |
- -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
- -- |
- -- |
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| Sub total(Gross income for AR) |
- 36,120- |
- -- |
- -- |
- 36,120- |
- 10,665- |
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| A2 Asset and investment sales, (see table). - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total- -- - -- - -- - -- - -- Total receipts - 36,120- - -- - -- - 36,120- - 10,665- A3 Payments Insurance - 1,221- - -- - -- - 1,221- - 1,162- Cost of Fund Raising - 1,562- - -- - -- - 1,562- - 3,020- Maintenance - 2,887- - -- - -- - 2,887- - 528- |
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| Insurance | - 1,221- |
- 1,162- |
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| Cost of Fund Raising | - 1,562- |
- 3,020- |
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| Maintenance | - 2,887- |
- 528- |
----- Start of picture text -----
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 36,120 - - 36,120 10,665
A3 Payments
Insurance 1,221 - - 1,221 1,162
Cost of Fund Raising 1,562 - - 1,562 3,020
Maintenance 2,887 - - 2,887 528
----- End of picture text -----
CCXX R1 accounts (SS)
24/08/2021
1
| Printing / stationery consumables | - 509- |
- -- |
- -- |
- 509- |
- 250- |
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|---|---|---|---|---|---|---|---|---|---|
| Light / Heat | - 729- |
- -- |
- -- |
- 729- |
- 984- |
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| Water / Sewerage | - 102- |
- -- |
- -- |
- 102- |
- 127- |
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| Licences | - 277- |
- -- |
- -- |
- 277- |
- 492- |
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| Covid Purchases | - 1,262- |
- -- |
- -- |
- 1,262- |
- -- |
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| Refurbishments | - 6,372- |
- -- |
- -- |
- 6,372- |
- 5,647- |
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| **Sub total ** | - 14,921- |
- -- |
- -- |
- 14,921- |
- 12,210- |
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| A4 Asset and investment purchases, (see table) |
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| new Printer | - 1,554- |
- -- |
- -- |
- 1,554- |
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| - -- |
- -- |
- -- |
- -- |
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| Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
- 1,554- |
- -- |
- -- |
- 1,554- |
|||||
| - 16,475- |
- -- |
- -- |
- 16,475- |
- 12,210- |
|||||
| - 19,645- |
- -- |
- -- |
- 19,645- |
- 1,545- |
|||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||
| - 27,300- |
- -- |
- -- |
- 27,300- |
- 28,845- |
|||||
| - 46,945- |
- -- |
- -- |
- 46,945- |
- 27,300- |
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| Section B Statement of assets and liabilities at the end of the period | |||||||||
| Categories B1 Cash funds |
Details CO OP Bank VIRGIN CASH IN HAND |
Unrestricted funds to nearest £ - 9,334- - 37,535- - 76- |
Restricted funds to nearest £ - -- - -- - -- |
Endowment funds to nearest £ |
|||||
| CO OP Bank | - 9,334- |
- -- |
- -- |
||||||
| VIRGIN | - 37,535- |
- -- |
- -- |
||||||
| CASH IN HAND | - 76- |
- -- |
- -- |
||||||
| Total cash funds | - 46,945- |
- -- |
- -- |
||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | OK |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | Endowment | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | ||||||||||||
| to nearest £ | to nearest £ | to nearest £ | ||||||||||||||
| B1 | Cash | funds | CO OP Bank | - | 9,334- | - | -- | - | -- | |||||||
| VIRGIN | - | 37,535- | - | -- | - | -- | ||||||||||
| CASH IN HAND | - | 76- | - | -- | - | -- | ||||||||||
| Total cash funds | - | 46,945- | - | -- | - | -- | ||||||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | OK |
CCXX R2 accounts (SS)
24/08/2021
2
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - -- |
- -- |
- -- |
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| Current value (optional) |
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| - -- |
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| Current value (optional) |
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CCXX R3 accounts (SS)
24/08/2021
3
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| - | -- | - | -- | |||||||
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| Fund to which | Amount due | When due | ||||||||
| Details | liability relates | (optional) | (optional) | |||||||
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| Signature | Name | Date of approval |
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CCXX R4 accounts (SS)
24/08/2021
4
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Hett Village Hall Association
On accounts for the year ended Set out on pages
31/12/20
1-2
Charity no (if any) 1177451 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY 31/12/2020 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 12/08/21 Name: G.L. Oliver Relevant professional Formerly Clerk to Trimdon Parish Council qualification(s) or body (if any):
Address: 36 Front Street South, Trimdon, Co. Durham. TS29 6LY
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
October 2018
1
IER
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER