## **Trustees’ Annual Report for the period** **From 01/01/20 Period start date. To 31/12/20 Period end date** **Charity name: Hett Village all Association** ## **Charity registration number: 1177451** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|.... From the 1956 Deed establishing the
Charity:….”The trustees shall hold the said
property as the site for the erection of, and
there shall forthwith be erected thereon, a
village hall to be used for the advantage or
benefit of the inhabitants of the Parish of Hett
either gratuitously or in consideration of any
money payment or on such terms as the
trustees maythink fit”.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Trustees have had regard to the guidance
issued by the Charity Commission on Public
Benefit and work hard to ensure that the
activities in the hall contribute to the
maintenance and development of the Hall in
accordance with the Governing Document.
Activities include, inter alia, weekly quizzes,
keep fit classes, W.I. meetings, choir
rehearsals, parish council meetings, hirings and
villager events for christenings, birthdays,
weddings, funerals plus the organised activities
of HVHA, which are funded through ticket
sales, and , where appropriate, the operation
of a licensed bar, run ancillary to fund raising
events. Examples of such events include the
Village Show, Dances, Halloween, Music
Nights[Hut Music], Wine Tastings, Christmas
and New Year functions, Children's events and
monthly Social Nights. Being the only
community facility the Hall is used for voting
whenever there is an Election.
Since the Hall is the only facility left in the
village [the public house has closed] we are
anxious for it to survive and flourish. The
revenue financial viability from the operations
described earlier provides evidence of need
and success as does villager involvement in the
2010 + subsequent renovation work. HVHA| |||wishes to be able to hand on to future
generations a functioning Hall as it has been
bequeathed the present one, such is the
purpose of HVHA from the 1956 Conveyance
Deed bringing it into existence.
The proportion of village people over 40 and
over 65 is rising with isolation a factor for
single residents, the more so with the
withdrawal of the bus service. The Hall
provides the single resource for sustaining and
strengthening our rural community through
promoting social cohesion and community
engagement, improving the quality of life and
equity in our rural area using the
environmental, cultural and historic heritage
assets to enhance that quality of life. The Hall
contributes to supporting rural communities in
tackling disadvantage by providing an element
of stability to sustain a viable community.
The activities described earlier illustrate how
all this currently happens. Moreover we are
planning for an expansion of activities with
may now be possible following refurbishment.
New activities should further contribute to
economic well-being and the Trustees are to
research offering a meeting and training venue
and perhaps a micro-business venue. Any such
ventures would not have been possible to
consider in the Hall before the improvement
works are completed.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the guidance
issued by the Charity Commission on Public
Benefit and work hard to ensure that the
activities in the hall contribute to the
maintenance and development of the Hall in
accordance with the Governing Document.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|HVHA is unable make grants to other
organisations. The governing document
prohibits that.| |Policy on social investment
including program related
investment|Para 1.38|| ||Para 1.38|HVHA is a not-for-profit organisation which,
whilst coveringits annual revenue running| |Contribution made by
volunteers||costs, is presently not able to raise sufficient
funds for capital purposes – although the
Trustees have established a designated but
not restricted reserve fund for eventualities,
which is appropriate for and proportionate to
the maintenance of our ex-army Nissen Hut .
HVHA has no paid staff. All work, save for
funded renovations, is done entirely by
volunteers and the Association thanks those
who contribute in whatever way to the upkeep
and development of thepremises.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Sadly, as a result of the coronavirus
pandemic the hall has been closed with no
activities for 9.5 months of the year. In the
preceding period the normal routine [see
1.17 above] was maintained though
reduced as it became clear things were
deteriorating as the virus spread.
The hall has remained closed since.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|Grants applied for reconstruction work to
be carried out in the future:
Garfield Weston Foundation
Veolia Environmental Trust
DCC Neighbourhood Fund| ||Para 1.41|| |Investment performance
against objectives||Any available funds are invested in the
HVHA Virgin Money account.| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|HVHA Trustees have established a
designated though not restricted fund with
Virgin Money, separate to the current
account with the Co-op Bank
This Reserve is for sudden eventualities,
and now the reconstruction of the building
following the refusal of implementing
planning permission even though it has
been granted. The Trustees will transfer
monies to this fund as when possible and
desirable without jeopardising the ability of
the current account to fund the revenue
needs. There are regular reviews of
financial reports [at every Trustee meeting]
to assess the availability and propriety of
moving further funds into this ring fenced
account for maintenance / improvements /
equipment replacement.| |Amount of reserves held|Para 1.22|£22,535 as at December 2020| |Reasons for holding zero
reserves|Para 1.22|**x**| |Details of fund materially in
deficit|Para 1.24|**x**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Since the refusal to implement the Planning
Permission for a new building and the
unreachable costs in the future the
Trustees approached the village as to what
ought to be done. The unanimous
consensus bar one was that the current hall
should be reconstructed externally then
internally and by stage as funds became
available.
Considerable effort has been undertaken to
apply for relevant grant funding to support
reconstruction work. As at the turn of the
year £15,000 had been pledged from the
Neighbourhood Budget with others
pending.| |---|---|---| |Investment policy and
objectives including any|Para 1.46|| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The impact of covid-19 is as yet unknown.
The willingness of participants to re-engage
in our premises is uncertain although our
“regulars” have said that they will.
Raising the monies for the external and
internal reconstruction is not guaranteed -
which could compromise the ability of the
building to be maintained.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Deed of Conveyance 1956| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|5 elected at AGM + 1 nominated by
Croxdale and Hett Parish Council.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|6 Trustees, 3 Officers who are also
Trustees, Bookings Manager, 9 General
Committee Members.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hett Village Hall Association| |---|---| |Other name the charity uses|HVHA| |Registered charity number|1177451| |Charity’s principal address|c/o The Secretary, 6, The Green, Hett, Co. Durham. DH6 5LX| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||J.L.Griffiths|Chair||| ||B.P.Ogden|Secretary||| ||S.Oxley|Treasurer||| ||M.Marinan|||| ||J.Nevin|||| ||J.R.Garner|P,C. Appointment||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name x** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**x**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets x held in this capacity Name and objects of the x charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for x safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**x**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |x||| x ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **x** ## **Other optional information** **AGM delayed by Covid restrictions. Paper copy of TAR and Annual Accounts, approved by Trustees and General Management Committee available by Email from the Secretary to any member.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**g**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|**y u**|**y u**| |---|---|---| |||| ||John Leslie Griffiths|Brian Peter Ogden| ||
Chair|Secretary| ||27/06/21|| ||27/06/21|| ||**Hett Village hall Association**|**Hett Village hall Association**|**Hett Village hall Association**|**Hett Village hall Association**|**Hett Village hall Association**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||Period start date
1/1/2020||**To**||Period end date
31/12/2020||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Hall Rentals|**-**
**725-**||**-**
**--**||**-**
**--**||**-**
**725-**||**-**
**2,275-**| |Fundraising Events(trading)|**-**
**2,383-**||**-**
**--**||**-**
**--**||**-**
**2,383-**||**-**
**8,154-**| |Donations|**-**
**19,000-**||**-**
**--**||**-**
**--**||**-**
**19,000-**||**-**
**60-**| |Deposit Acc Interest|**-**
**110-**||**-**
**--**||**-**
**--**||**-**
**110-**||**-**
**176-**| |Covid grants|**-**
**13,902-**||**-**
**--**||**-**
**--**||**-**
**13,902-**||**-**
**--**| ||||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| |**_Sub total_**_(Gross income for_
_AR)_|**-**
**36,120-**||**-**
**--**||**-**
**--**||**-**
**36,120-**||**-**
**10,665-**| |**A2 Asset and investment sales,**
**(see table).**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**_Sub total_-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**_Total receipts_ -**
**36,120-**
**-**
**--**
**-**
**--**
**-**
**36,120-**
**-**
**10,665-**
**A3 Payments**
Insurance
**-**
**1,221-**
**-**
**--**
**-**
**--**
**-**
**1,221-**
**-**
**1,162-**
Cost of Fund Raising
**-**
**1,562-**
**-**
**--**
**-**
**--**
**-**
**1,562-**
**-**
**3,020-**
Maintenance
**-**
**2,887-**
**-**
**--**
**-**
**--**
**-**
**2,887-**
**-**
**528-**|||||||||| |Insurance|**-**
**1,221-**||||||||**-**
**1,162-**| |Cost of Fund Raising|**-**
**1,562-**||||||||**-**
**3,020-**| |Maintenance|**-**
**2,887-**||||||||**-**
**528-**| **----- Start of picture text -----**
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 36,120 - - 36,120 10,665
A3 Payments
Insurance 1,221 - - 1,221 1,162
Cost of Fund Raising 1,562 - - 1,562 3,020
Maintenance 2,887 - - 2,887 528
**----- End of picture text -----**
CCXX R1 accounts (SS) 24/08/2021 1 |Printing / stationery consumables|**-**
**509-**||**-**
**--**||**-**
**--**||**-**
**509-**||**-**
**250-**| |---|---|---|---|---|---|---|---|---|---| |Light / Heat|**-**
**729-**||**-**
**--**||**-**
**--**||**-**
**729-**||**-**
**984-**| |Water / Sewerage|**-**
**102-**||**-**
**--**||**-**
**--**||**-**
**102-**||**-**
**127-**| |Licences|**-**
**277-**||**-**
**--**||**-**
**--**||**-**
**277-**||**-**
**492-**| |Covid Purchases|**-**
**1,262-**||**-**
**--**||**-**
**--**||**-**
**1,262-**||**-**
**--**| |Refurbishments|**-**
**6,372-**||**-**
**--**||**-**
**--**||**-**
**6,372-**||**-**
**5,647-**| |**_Sub total_ **|**-**
**14,921-**||**-**
**--**||**-**
**--**||**-**
**14,921-**||**-**
**12,210-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |**new Printer**|**-**
**1,554-**||**-**
**--**||**-**
**--**||**-**
**1,554-**||| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||| |**_Sub total_ **
**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**-**
**1,554-**||**-**
**--**||**-**
**--**||**-**
**1,554-**||| ||||||||||| ||**-**
**16,475-**||**-**
**--**||**-**
**--**||**-**
**16,475-**||**-**
**12,210-**| ||||||||||| ||**-**
**19,645-**||**-**
**--**||**-**
**--**||**-**
**19,645-**||**-**
**1,545-**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**27,300-**||**-**
**--**||**-**
**--**||**-**
**27,300-**||**-**
**28,845-**| ||**-**
**46,945-**||**-**
**--**||**-**
**--**||**-**
**46,945-**||**-**
**27,300-**| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**
**B1 Cash funds**|**Details**
CO OP Bank
VIRGIN
CASH IN HAND||||**Unrestricted**
**funds**
**to nearest £**
**-**
**9,334-**
**-**
**37,535-**
**-**
**76-**||**Restricted**
**funds**
**to nearest £**
**-**
**--**
**-**
**--**
**-**
**--**||**Endowment**
**funds**
**to nearest £**| ||CO OP Bank||||**-**
**9,334-**||**-**
**--**||**-**
**--**| ||VIRGIN||||**-**
**37,535-**||**-**
**--**||**-**
**--**| ||CASH IN HAND||||**-**
**76-**||**-**
**--**||**-**
**--**| ||**_Total cash funds_**||||**-**
**46,945-**||**-**
**--**||**-**
**--**| ||(agree balances with receipts and payments
account(s))||||OK||OK||OK| ## **Section B Statement of assets and liabilities at the end of the period** ||||||||**Unrestricted**||||**Restricted**||||**Endowment**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Categories**|**Details**||||**funds**||||**funds**||||**funds**|| ||||||||**to nearest £**||||**to nearest £**||||**to nearest £**|| |**B1**|**Cash**|**funds**|CO OP Bank|||**-**|**9,334-**|||**-**|**--**|||**-**|**--**|| ||||VIRGIN|||**-**|**37,535-**|||**-**|**--**|||**-**|**--**|| ||||CASH IN HAND|||**-**|**76-**|||**-**|**--**|||**-**|**--**|| ||||**_Total cash funds_**|||**-**|**46,945-**|||**-**|**--**|||**-**|**--**|| ||||(agree balances with receipts and payments
account(s))|||OK||||OK||||OK||| CCXX R2 accounts (SS) 24/08/2021 2 |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||||**Current value**
**(optional)**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**Current value**
**(optional)**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| CCXX R3 accounts (SS) 24/08/2021 3 ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees ||||||**-**|**--**||**-**||**--**| |---|---|---|---|---|---|---|---|---|---|---| ||||**Fund to which**|||**Amount due**|||**When due**|| ||**Details**||**liability relates**|||**(optional)**|||**(optional)**|| ||||||**-**|**--**||||| ||||||**-**|**--**||||| ||||||**-**|**--**||||| ||||||**-**|**--**||||| ||||||**-**|**--**||||| ||Signature||Print|Name|||||Date of
approval|| |||||||||||| |||||||||||| CCXX R4 accounts (SS) 24/08/2021 4 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Hett Village Hall Association **On accounts for the year ended Set out on pages** 31/12/20 1-2 **Charity no (if any)** 1177451 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31/12/2020 . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 12/08/21 **Name:** G.L. Oliver **Relevant professional** Formerly Clerk to Trimdon Parish Council **qualification(s) or body (if any):** **Address:** 36 Front Street South, Trimdon, Co. Durham. TS29 6LY ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** 1 **IER** **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**