Charity No: 1177421
ANNUAL REPORT AND ACCOUNTS
31 AUGUST 2023
1
| CONTENTS | CONTENTS | PAGE |
|---|---|---|
| 1 | Report of the Trustees | 2-3 |
| 2 | Statement of Financial Activities | 4 |
| 3 | Balance Sheet | 5 |
| 4 | Notes to the Accounts | 6-8 |
Report and Accounts – 31 August 2023
2
REPORT OF THE TRUSTEES
Legal and Administrative
Dynamic Youth Theatre was established as a Charitable Incorporated Organisation and registered with the Charity Commission on 5 March 2018. The charity registration number is 1177421.
The Trustees present their report and accounts for the year to 31 August 2023.
| Trustees Registered Office Principal Officers Bankers Objects |
Jason Sly Chair Karen Everett Treasurer Emalene Hickman Secretary Steve Everett Anita Pritchard Sam Sly Wendy South Rachael Thorpe Joseph Wright 18 Wyre Close Chandler’s Ford Eastleigh SO53 4QR Wendy South Director Rachael Thorpe Musical Director Anita Pritchard Choreographer Emalene Hickman Choreographer Lloyds Bank Oakmount Road, Chandler’s Ford SO53 2LM Dynamic Youth Theatre aims to provide affordable opportunities for young people aged 6-18 (regardless of their background and any physical or mental disabilities) to develop their skills, confidence and appreciation of performing arts through acting, singing and dancing in theatre shows. |
|---|---|
Report and Accounts – 31 August 2023
3
REPORT OF THE TRUSTEES (continued)
Organisation
The Trustees for Dynamic Youth Theatre (DYT) are as reported on page two. New Trustees are appointed by existing Trustees and are provided with relevant information relating to their responsibilities as Trustees.
Charity and Public Benefit
Trustees are aware of the Charity Commission guidance on Charity and Public Benefit and confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to it. They consider the information which follows in this annual report, about the charity’s aims, activities and achievements demonstrates the benefit to its beneficiaries, and through them to the public, that arise from those activities.
Reserves Policy
The Charity regularly reviews its expenditure forecast to ensure that it is in a position to meet all its current and future commitments.
Risk Assessment
The Trustees have examined the major strategic, business and operational risks to which the Charity may be exposed and believe that adequate systems are in place to meet such potential risks as the Trustees have identified. The Trustees continue to be vigilant and to keep processes under review.
Staff Remuneration
No-one involved with the running of DYT receives any form of remuneration for their work.
Review of the Past Year
We were delighted to stage two outstanding productions during the past year – The Wizard of Oz at the Hanger Farm Arts Centre in January 2023, followed by Chitty Chitty Bang Bang Jr at the Rose Theatre in July 2023. Both shows were a great success and were thoroughly enjoyed by audiences and cast members alike.
We were also delighted to recruit a number of new members during the year and, as a result, DYT’S membership numbers are slowly increasing towards their pre-pandemic level. However, the Trustees continued to control expenditure carefully during the year, to avoid incurring a deficit on the charity’s ongoing running costs.
In overall terms, the income for the period was £11,428 and the expenditure was £9,029, resulting in a net surplus for the period of £2,399. The net assets of the Charity as at 31 August 2023 were £8,692.
Future Plans
DYT’s next shows are Christmas Carol at the Hanger Farm Arts Centre in January 2024 and Oliver at the Rose Theatre, Eastleigh in July 2024.
The Trustees’ Report has been approved by the Board on 21 September 2023 and signed on their behalf by:
….……………………………….
Jason Sly – Chair
Report and Accounts – 31 August 2023
4
Statement of Financial Activities For the year to 31 August 2023
| Note Incoming resources 3 Income and endowments from: Donations and legacies Charitable activities Other trading activities Total incoming resources Resources expended 4 Expenditure on: Charitable activities Total resources expended Net income / (expenditure) Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds £ 4,940 6,488 - |
Restricted income funds Total funds 2023 £ £ - 4,940 - 6,488 - - |
Total funds 2022 |
|---|---|---|---|
| £ | |||
| 3,114 | |||
| 5,715 | |||
| 50 | |||
| 11,428 | - 11,428 |
8,879 | |
| 9,029 | - 9,029 |
||
| 7,803 | |||
| 9,029 | - 9,029 |
7,803 | |
| 2,399 | - 2,399 |
||
| 1,076 | |||
| 2,399 | - 2,399 |
||
| 1,076 | |||
| 6,293 | - 6,293 |
||
| 5,217 | |||
| 8,692 | - 8,692 |
6,293 |
The notes on pages 6 to 8 form part of these accounts.
Report and Accounts – 31 August 2023
5
Balance Sheet As at 31 August 2023
| Note Current assets Debtors 5 Cash at bank and in hand 6 Total current assets Creditors: amounts falling due within one year 7 Net current assets / (liabilities) Total assets less current liabilities Creditors: amounts falling due after one year Total net assets / (liabilities) Funds of the Charity Restricted income funds Unrestricted funds Total funds |
Unrestricted funds £ 3,492 7,953 |
Restricted income funds Total funds 2023 £ £ - 3,492 - 7,953 |
Total funds 2022 |
|---|---|---|---|
| 2,659 | |||
| 3,859 | |||
| 11,445 | - 11,445 |
6,518 | |
| 2,753 | - 2,753 |
||
| 225 | |||
| 8,692 | - 8,692 |
6,293 | |
| 8,692 | - 8,692 |
||
| 6,293 | |||
| - | - - |
||
| - | |||
| 8,692 | - 8,692 |
6,293 | |
| - 8,692 |
- - - 8,692 |
||
| - | |||
| 6,293 | |||
| 8,692 | - 8,692 |
6,293 |
Signed on behalf of all the Trustees
….……………………………….
Jason Sly – Chair
The notes on pages 6 to 8 form part of these accounts.
Report and Accounts – 31 August 2023
6
Notes to the accounts for the year to 31 August 2023
1. Basis of preparation
-
1.1. These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
-
1.2. The accounts have been prepared in accordance with:
-
the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014;
-
and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102);
-
and with the Charities Act 2011.
-
1.3. The charity constitutes a public benefit entity as defined by FRS 102.
2. Accounting policies
Income
Recognition of income
Income is included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
it is more likely than not that the trustees will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and donations
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Tax reclaims on donations and gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Income from membership subscriptions
Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.
Expenditure and Liabilities
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Deferred income
No material item of deferred income has been included in the accounts.
Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts.
Assets
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Report and Accounts – 31 August 2023
7
Notes to the accounts continued
3. Analysis of income
| . Analysis of income | |
|---|---|
| Donations and legacies: Donations and gifts Gift Aid Membership subscriptions, which are in substance donations Total Charitable activities: Ticket sales Raffles, programmes and merchandise Total Other trading activities: DYT clothing sales Total Total income |
Unrestricted funds Restricted income funds Total Funds 2023 Total Funds 2022 £ £ £ £ 2,348 - 2,348 897 682 - 682 557 1,910 - 1,910 1,660 |
| 4,940 - 4,940 3,114 |
|
| 5,711 - 5,711 5,175 777 - 777 540 |
|
| 6,488 - 6,488 5,715 |
|
| - - - 50 |
|
| - - - 50 |
|
| 11,428 - 11,428 8,879 |
4. Analysis of expenditure
| Expenditure on charitable activities: Rehearsal venue hire Storage facilities Show production costs Other costs Total Total expenditure |
Unrestricted funds Restricted income funds Total funds 2023 Total funds 2022 £ £ £ £ 1,763 - 1,763 1,403 337 - 337 - 6,337 - 6,337 5,992 592 - 592 408 |
|---|---|
| 9,029 - 9,029 7,803 |
|
| 9,029 - 9,029 7,803 |
Report and Accounts – 31 August 2023
8
Notes to the accounts continued
5. Debtors
| Analysis of debtors: Debtors Prepayments and accrued income Total debtors |
2023 £ 2022 £ 630 428 2,862 2,231 |
|---|---|
| 3,492 2,659 |
6. Cash at bank and in hand
| Analysis of cash: Cash at bank and in hand Total cash |
2023 £ 2022 £ 7,953 3,859 |
|---|---|
| 7,953 3,859 |
7. Creditors
| Analysis of creditors: Accruals and deferred income Total creditors |
2023 £ 2022 £ 2,753 225 |
|---|---|
| 2,753 225 |
Report and Accounts – 31 August 2023
YNAMIC YOUTH THEATRE www4ly1iIcYIhoatru1 Roglstor•d Charlty11174ZI Ilynamic Youth Theatyo Pr•duc Book by Mike Ockrent & lynn Ahrens Lyrics by lynn Ahrens Achr Irniri Carol I • A 181h- 201h January 2024 1,10 pm & Sat Maiineo ?,ao p Hanger Farm Arts Comrn Ilkman Lano. Tottoi S040 8Fr 1. 023 8066 7683 Tlckots £w£i Based on the story by Charles Dickens Original Choreography by Susan Stroman - Originally direrted by Mike Ockren Originally Presented by Radio City Entertainment at the Theatre at Madi50n Square Garden This amateur production is presented by arrangement with Music Theatre International All authorised performance materials are also supplied by MTI www.mtishows.co.u k RcpDrl dnd ALLLiunl%- 31 Auuusl ?023