Charity No: **1177421**
ANNUAL REPORT AND ACCOUNTS
31 AUGUST 2023
**1**
|**CONTENTS**|**CONTENTS**|**PAGE**|
|---|---|---|
|**1**|Report of the Trustees|2-3|
|**2**|Statement of Financial Activities|4|
|**3**|Balance Sheet|5|
|**4**|Notes to the Accounts|6-8|
Report and Accounts – 31 August 2023
**2**
## **REPORT OF THE TRUSTEES**
## **Legal and Administrative**
Dynamic Youth Theatre was established as a Charitable Incorporated Organisation and registered with the Charity Commission on 5 March 2018. The charity registration number is 1177421.
The Trustees present their report and accounts for the year to 31 August 2023.
|**Trustees**
**Registered**
**Office**
**Principal**
**Officers**
**Bankers**
**Objects**|Jason Sly
Chair
Karen Everett
Treasurer
Emalene Hickman
Secretary
Steve Everett
Anita Pritchard
Sam Sly
Wendy South
Rachael Thorpe
Joseph Wright
18 Wyre Close
Chandler’s Ford
Eastleigh SO53 4QR
Wendy South
Director
Rachael Thorpe
Musical Director
Anita Pritchard
Choreographer
Emalene Hickman
Choreographer
Lloyds Bank
Oakmount Road, Chandler’s Ford SO53 2LM
Dynamic Youth Theatre aims to provide affordable opportunities for young people aged
6-18 (regardless of their background and any physical or mental disabilities) to develop
their skills, confidence and appreciation of performing arts through acting, singing and
dancing in theatre shows.|
|---|---|
Report and Accounts – 31 August 2023
**3**
## **REPORT OF THE TRUSTEES (continued)**
## **Organisation**
The Trustees for Dynamic Youth Theatre (DYT) are as reported on page two. New Trustees are appointed by existing Trustees and are provided with relevant information relating to their responsibilities as Trustees.
## **Charity and Public Benefit**
Trustees are aware of the Charity Commission guidance on Charity and Public Benefit and confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to it. They consider the information which follows in this annual report, about the charity’s aims, activities and achievements demonstrates the benefit to its beneficiaries, and through them to the public, that arise from those activities.
## **Reserves Policy**
The Charity regularly reviews its expenditure forecast to ensure that it is in a position to meet all its current and future commitments.
## **Risk Assessment**
The Trustees have examined the major strategic, business and operational risks to which the Charity may be exposed and believe that adequate systems are in place to meet such potential risks as the Trustees have identified. The Trustees continue to be vigilant and to keep processes under review.
## **Staff Remuneration**
No-one involved with the running of DYT receives any form of remuneration for their work.
## **Review of the Past Year**
We were delighted to stage two outstanding productions during the past year – The Wizard of Oz at the Hanger Farm Arts Centre in January 2023, followed by Chitty Chitty Bang Bang Jr at the Rose Theatre in July 2023. Both shows were a great success and were thoroughly enjoyed by audiences and cast members alike.
We were also delighted to recruit a number of new members during the year and, as a result, DYT’S membership numbers are slowly increasing towards their pre-pandemic level. However, the Trustees continued to control expenditure carefully during the year, to avoid incurring a deficit on the charity’s ongoing running costs.
In overall terms, the income for the period was £11,428 and the expenditure was £9,029, resulting in a net surplus for the period of £2,399. The net assets of the Charity as at 31 August 2023 were £8,692.
## **Future Plans**
DYT’s next shows are Christmas Carol at the Hanger Farm Arts Centre in January 2024 and Oliver at the Rose Theatre, Eastleigh in July 2024.
The Trustees’ Report has been approved by the Board on 21 September 2023 and signed on their behalf by:
….……………………………….
Jason Sly – Chair
Report and Accounts – 31 August 2023
**4**
## **Statement of Financial Activities For the year to 31 August 2023**
|**Note**
**Incoming resources**
3
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
**Total incoming resources**
**Resources expended**
4
Expenditure on:
Charitable activities
**Total resources expended**
**Net income / (expenditure)**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
4,940
6,488
-|**Restricted**
**income**
**funds**
**Total**
**funds**
**2023**
**£**
**£**
-
4,940
-
6,488
-
-|**Total**
**funds**
**2022**|
|---|---|---|---|
||||**£**|
|||||
|||||
||||3,114|
||||5,715|
||||50|
||**11,428**|**-**
**11,428**|**8,879**|
||9,029|-
9,029||
|||||
|||||
||||7,803|
||**9,029**|**-**
**9,029**|**7,803**|
||**2,399**|**-**
**2,399**||
||||**1,076**|
||**2,399**|**-**
**2,399**||
||||**1,076**|
||6,293|-
6,293||
|||||
||||5,217|
||**8,692**|**-**
**8,692**|**6,293**|
The notes on pages 6 to 8 form part of these accounts.
Report and Accounts – 31 August 2023
**5**
## **Balance Sheet As at 31 August 2023**
|**Note**
**Current assets**
Debtors
5
Cash at bank and in hand
6
**Total current assets**
**Creditors: amounts falling due within one**
**year**
7
**Net current assets / (liabilities)**
**Total assets less current liabilities**
**Creditors: amounts falling due after one**
**year**
**Total net assets / (liabilities)**
**Funds of the Charity**
Restricted income funds
Unrestricted funds
**Total funds**|**Unrestricted**
**funds**
**£**
3,492
7,953|**Restricted**
**income**
**funds**
**Total**
**funds**
**2023**
**£**
**£**
-
3,492
-
7,953|**Total**
**funds**
**2022**|
|---|---|---|---|
|||||
|||||
||||2,659|
||||3,859|
||**11,445**|**-**
**11,445**|**6,518**|
||**2,753**|**-**
**2,753**||
||||**225**|
|||||
||**8,692**|**-**
**8,692**|**6,293**|
||**8,692**|**-**
**8,692**||
||||**6,293**|
||**-**|**-**
**-**||
||||**-**|
|||||
||**8,692**|**-**
**8,692**|**6,293**|
||-
8,692|-
-
-
8,692||
|||||
|||||
||||-|
||||6,293|
||**8,692**|**-**
**8,692**|**6,293**|
Signed on behalf of all the Trustees
….……………………………….
## Jason Sly – Chair
The notes on pages 6 to 8 form part of these accounts.
Report and Accounts – 31 August 2023
**6**
## **Notes to the accounts for the year to 31 August 2023**
## **1. Basis of preparation**
- 1.1. These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
- 1.2. The accounts have been prepared in accordance with:
- the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014;
- and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102);
- and with the Charities Act 2011.
- 1.3. The charity constitutes a public benefit entity as defined by FRS 102.
## **2. Accounting policies**
## **Income**
Recognition of income
Income is included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- it is more likely than not that the trustees will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and donations
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
## Tax reclaims on donations and gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Income from membership subscriptions
Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.
## **Expenditure and Liabilities**
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Deferred income
No material item of deferred income has been included in the accounts.
Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts.
## **Assets**
## Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Report and Accounts – 31 August 2023
**7**
## **Notes to the accounts** continued
## **3. Analysis of income**
|**. Analysis of income**||
|---|---|
|**Donations and legacies:**
Donations and gifts
Gift Aid
Membership subscriptions, which are in
substance donations
**Total**
**Charitable activities:**
Ticket sales
Raffles, programmes and merchandise
**Total**
**Other trading activities:**
DYT clothing sales
**Total**
**Total income**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Total**
**Funds**
**2023**
**Total**
**Funds**
**2022**
**£**
**£**
**£**
**£**
2,348
-
2,348
897
682
-
682
557
1,910
-
1,910
1,660|
||**4,940**
**-**
**4,940**
**3,114**|
||5,711
-
5,711
5,175
777
-
777
540|
||**6,488**
**-**
**6,488**
**5,715**|
||-
-
-
50|
||-
**-**
-
**50**|
||**11,428**
**-**
**11,428**
**8,879**|
## **4. Analysis of expenditure**
|**Expenditure on charitable activities:**
Rehearsal venue hire
Storage facilities
Show production costs
Other costs
**Total**
**Total expenditure**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Total**
**funds**
**2023**
**Total**
**funds**
**2022**
**£**
**£**
**£**
**£**
1,763
-
1,763
1,403
337
-
337
-
6,337
-
6,337
5,992
592
-
592
408|
|---|---|
||**9,029**
**-**
**9,029**
**7,803**|
||**9,029**
**-**
**9,029**
**7,803**|
Report and Accounts – 31 August 2023
**8**
## **Notes to the accounts** continued
## **5. Debtors**
|Analysis of debtors:
Debtors
Prepayments and accrued income
**Total debtors**|**2023**
**£**
**2022**
**£**
630
428
2,862
2,231|
|---|---|
||**3,492**
**2,659**|
## **6. Cash at bank and in hand**
|Analysis of cash:
Cash at bank and in hand
**Total cash**|**2023**
**£**
**2022**
**£**
7,953
3,859|
|---|---|
||**7,953**
**3,859**|
## **7. Creditors**
|Analysis of creditors:
Accruals and deferred income
**Total creditors**|**2023**
**£**
**2022**
**£**
2,753
225|
|---|---|
||**2,753**
**225**|
Report and Accounts – 31 August 2023
YNAMIC YOUTH THEATRE
www4ly1iIcYIhoatru1
Roglstor•d Charlty11174ZI
Ilynamic Youth Theatyo
Pr•duc
Book by Mike Ockrent
& lynn Ahrens
Lyrics by lynn Ahrens
Achr
Irniri
Carol
I • A
181h- 201h January 2024
1,10 pm & Sat Maiineo ?,ao p
Hanger Farm Arts Comrn
Ilkman Lano. Tottoi S040 8Fr
1. 023 8066 7683 Tlckots £w£i
Based on the story by Charles Dickens
Original Choreography by Susan Stroman - Originally direrted by Mike Ockren
Originally Presented by Radio City Entertainment at the Theatre at Madi50n Square Garden
This amateur production is presented by arrangement with Music Theatre International
All authorised performance materials are also supplied by MTI www.mtishows.co.u k
RcpDrl dnd ALLLiunl%- 31 Auuusl ?023