Trustees’ Annual Report for the period
From 1[st] January 2023 To 31[st] Dec 2023
Charity name: Sustainable Charlbury CIO
Charity registration number: 1177404
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of Sustainable Charlbury (SusCha) are to promote the advancement of environmental protection or improvement for the benefit of the public in particular but not exclusively, within 25 miles of Charlbury OX7 3EW, by promoting the deployment of sustainable energy, promoting education in climate change, reducing energy demand and carbon emissions and making grants to such organisations as the Trustees shall see fit in order to promote and encourage the development of a sustainable energy system. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During 2023 SusCha were involved in many community projects and granted over £42k of funds. Here is a summary of the funding made by SusCha: Community Buildings - Energy Efficiency ● SusCha continued to supportCharlbury Bowls Clubon their journey towards making their clubhouse a net-zero carbon building. Grants were made to fund energy efficient windows, doors, appliances and a cycle rack. (£7,033) ● Insulation upgrade of theCharlbury Community Workshop(£2788) ● Assessment and Whole Building Plan for the Corner House. This was as initial step in the project to retrofit this community building (£1104) ● Building improvements ofCharlbury Preschool - insulation, double glazing and LED lighting (£8017) Education ● Wildlife and ecology programme atChipping Norton School(£880) |
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| ● Pollinator workshop atCharlbury Primary School(£1713) Community Engagement ● Pilot performance costs for 'Nor any drop to drink' by Waywood Song (£2000) Land & Nature / Biodiversity ● Mill Fieldwild meadow restoration (to be paid over 2/3 years, this year £980) ● Replacement equipment forOxford Conservation Volunteers(£1000) Home Comforts Project In 2022 we received a grant of £21,000 from the Evenlode Foundation to fund the “Home Comforts Project”. During 2023 this project was led by the town councils’ Buildings Working Group and surveyed a range of typical houses in the town, to give a holistic view of what is required to retrofit the whole town. £16,490 of funds were granted to fund this, with the balance of £4510 reserved to complete the project in 2024.. Book We have continued to promote and sell our book “Power to the People - The Story of Southill Solar”, which we self-published in 2022. This tells the story of how our small town in the Cotswolds came together to create a community-owned and controlled solar farm. We made sales of £145 in 2023, and will continue to sell the remaining stock in 2024 to recoup some of the costs. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
| Policy on grant making | Para 1.38 | Invitations for community environmental projects are invited on an ongoing basis. Appropriately constituted groups may submit an application for funding assistance on projects that fall within the following activities or similar in intent: ● Co-operation ● Education ● Energy ● Health ● State of Infrastructure ● Transport ● Biodiversity |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other | ||
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The following projects were supported, by the award of funding: ● Charlbury Bowls Club, helping to make the building carbon-neutral. ● Charlbury Primary School, to run a nature and sustainability programme. ● Finstock for Nature, to establish a community orchard. SusCha worked with stakeholders from the following community buildings to make more energy efficient and support their path to net-zero: ● Charlbury Bowls Club ● Charlbury Community Workshop ● Corner House ● Charlbury Preschool Education Programmes were funded at Chipping Norton School and Charlbury Primary School, both promoting ecology and biodiversity. SusCha funded a pilot performance of 'Nor any drop to drink' by Waywood Song SusCha gave financial support to Oxford Conservation Volunteers to purchase new equipment, to help them with theirpractical work. Partnering with the Town Council SusCha committed to a 3 year programme to fund wild meadow restoration of the Mill Field. SusCha also supported the Town Council with the Home Comforts Project. This gave a holistic view of what is required to retrofit the whole town. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | Sustainable Charlbury received grant funding of £30,000 in the year from Southill Solar, a local Community Investment Company, with the goal for distribution to local projects in accordance with its charitable objectives. This is our primary source of funds. |
| Investment performance against objectives |
Para 1.41 | Sustainable Charlbury has £40k in a 95 day notice bank account account, otherwise no invested funds. |
| Other | ||
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | A small surplus of £357 on unrestricted funds and a remaining balance of £61,604 on restricted funds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We have no general policy of holding reserves, though are currently running at a surplus, so in October ‘23 we moved surplus to a NatWest 95 day notice account, which yields 4.25% AER. |
| Amount of reserves held | Para 1.22 | £40,000 |
| Reasons for holding zero reserves |
Para 1.22 | We are currently engaged with community building stakeholders who are planning retrofit measures, so expect large grant applications during 2024/25. |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties about the charity continuing as a going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Southill Solar |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | ||
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by Trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
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Reference and Administrative details
| Charity name | Sustainable Charlbury |
|---|---|
| Other name the charity uses | SusCha |
| Registered charity number | 1177404 |
| Charity’s principal address | Sharenergy, The Pump House, Coton Hill, Shrewsbury, SY1 2DP |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 | Tim Crisp | Chair Trustee | ||
| 2 | Gareth Epps | Trustee | ||
| 3 | Hugh Goyder | Trustee | ||
| 4 | Sean Hosking | Treasurer | ||
| 5 | Liz Reason | Trustee | ||
| 6 | Mark Gregory | Trustee | ||
| 7 | Louise Nemeshanyi | Trustee | Joined July 23 | |
| 8 | ||||
| 9 | ||||
| 10 | ||||
| 11 | ||||
| 12 | ||||
| 13 | ||||
| 14 | ||||
| 15 | ||||
| 18 |
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– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
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Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| None | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| None | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declaratlons 8Wn(s) /ITy Po•hlw i•9 8•¢i•twy. Ch, •lcl 2Z/af/ 2DI* 11 310•¢ 2023
| Sustainable Charlbury | Sustainable Charlbury | Sustainable Charlbury | Sustainable Charlbury | Sustainable Charlbury | No. 1177404 | No. 1177404 | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 1st Jan 23 | 31st Dec 23 | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Grants | - 0 | 30,000 | - | 30,000 | 41,000 | ||||
| Donations | - 0 | - | - | - | - | ||||
| Sales(book) | 145 | - | - | 145 | 146 | ||||
| Interest | 339 | - | - | 339 | - | ||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| Sub total_(Gross income for AR) _ | 484 |
30,000 | - | 30,484 | 41,146 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - 0 | - 0 | - 0 | - | ||||||
| - 0 | - 0 | - 0 | - | - 0 | |||||
| Sub total | - 0 |
- 0 | - 0 | - | - 0 | ||||
| **Total receipts ** | 484 |
30,000 | - 0 | 30,484 | 41,146 | ||||
| A3 Payments | |||||||||
| Grants | - | 42,005 | - | 42,005 | 14,129 | ||||
| Admin & IT | 427 | - | - | 427 | 60 | ||||
| Insurance | - | - | - | - | - | ||||
| Room hire | - | - | - | - | - | ||||
| Book postage | 10 | - | - | 10 | 8 | ||||
| Book production | - | - | - | - | 3,737 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 437 |
42,005 | - | 42,442 | 17,934 | ||||
| A4 Asset and investment purchases,(see table) |
|||||||||
| - 0 | - 0 | - 0 | - | ||||||
| - 0 | - 0 | - 0 | - | ||||||
| **Sub total ** | - 0 |
- 0 | - 0 | - | - 0 | ||||
| **Totalpayments ** | 437 |
42,005 | - 0 | 42,442 | 17,934 | ||||
| **Net of receipts/(payments) ** | 47 |
- 12,005 |
- | - 11,958 |
23,212 | ||||
| A5 Transfers between funds | - 0 | - | - | - | - | ||||
| A6 Cash funds lastyear end | 310 | 73,609 | - | 73,919 | 50,706 | ||||
| **Cash funds thisyear end ** | 357 |
61,604 | - | 61,961 | 73,918 | ||||
CCXX R1 accounts (SS)
02/04/2023
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
|||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | 357 | 61,604 | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Total cash funds | 357 | 61,604 | - | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
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| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B4 Assets retained for the charity’s own use |
- | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
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| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval | ||||||
CCXX R2 accounts (SS)
02/04/2023
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Exarniner's Report Report to the trusteesl members of SUSTAINABLE CHARLBURY On accounts for the year ended 31 DECEMBER 2023 Charity no lif any) 1177404 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Jhthugn for the year ended 3 1 1 I lul. Responsibllftles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounls in accordance with the requirements of the Charities Act 2011 1.the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have followed the applicable Directions given by the Charity Commission under section 14515){bl of the Act. I have completed my examinalion. I confimi that no material matters have come to my attention I ') in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance wilh section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COnrn$ and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delefe the words in the brackets if they do not apply. Signed: Date: 2810812024 Name: Alice Brander Relèvant professlonal quallllcation(s) or body lif any): CIPFA Iretiredl Address: 16 Sandford Park Charlbury OX7 3TH IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brlef details of any items that the examiner wlshes to dlsclose. There were no matters of concem for the accounts of Sustainable Charlbury CIO for year ending 31 December 2023. IER October 2018