2022-12-31-accounts - Sustainable Charlbury

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Trustees’ Annual Report for the period

From 1[st] January 2022 To 31[st] Dec 2022

Charity name: Sustainable Charlbury CIO

Charity registration number: 1177404

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of Sustainable Charlbury are to promote the advancement of environmental protection or improvement for the benefit of the public in particular but not exclusively, within 25 miles of Charlbury OX7 3EW, by promoting the deployment of sustainable energy, promoting education in climate change, reducing energy demand and carbon emissions and making grants to such organisations as the Trustees shall see fit in order to promote and encourage the development of a sustainable energy system.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Following limited activity in 2020 and 2021 due to the covid pandemic we were able to re-engage and undertake the following activities during 2023: Grants We awarded Finstock for Nature a grant of £460 as seed-corn funding to undertake a wide-ranging consultation with the local community in collaboration with the Parish Council, to design and implement a community orchard in the parish field, a wildflower verge along the High St and a small flood mitigation scheme. Charlbury Bowls Club are a not-for-profit Community Amateur Sports Club, who were seeking to make some improvements to the club house aiming towards a net-zero carbon building. Sustainable Charlbury supported the Club with grants totalling £7,455 which funded an initial report and survey and contributions towards improvements to low-energy lighting and insulation. We continued to support Charlbury Primary School with a grant of £5,600 to fund an advisor within the school to facilitate and drive the Learning for Sustainability programme. We also granted £2,240 for a nature survey/programme for Wychwood Paddocks (the school playing field). The school

Sustainable Charlbury Trustees’ Annual Report

1 to 31 Dec 2022

		also has a large energy use, which we are helping them to reduce, an initial £280 has been granted for a thermal Imaging report to help prioritise improvements. Book We invested £3,736 in the design and print of 500 books entitled “Power to the People - The Story of Southill Solar”, this tells the story of how our small town in the Cotswolds came together to create a community-owned and controlled solar farm. The book was written by our trustee Mark Gregory, primarily based on information from Tim Crisp and Liz Reason, founders of the project. The 64-page colour booklet sets out information about the project and explains how and why the solar farm came to be built as an exciting community enterprise. The purpose of the book is to document for record, and also to inspire and share information to other communities to help them do the same. So far profits from book sales amount to £138. We will continue to sell to recoup some of the costs. Administration We spent £60 on fees associated with running our website Home Comforts Project We received a grant of £21,000 from the Evenlode Foundation to fund the “Home Comforts Project”. This project will be led by the town councils’ Buildings Working Group and will survey a range of typical houses in the town, to give a holistic view of what is required to retrofit the whole town. Spending on this project will commence in 2023.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Sustainable Charlbury Trustees’ Annual Report

to 31 Dec 2022

Policy on grant making	Para 1.38	Invitations for community environmental projects are invited on an ongoing basis. Appropriately constituted groups may submit an application for funding assistance on projects that fall within the following activities or similar in intent: ● Co-operation ● Education ● Energy ● Health ● State of Infrastructure ● Transport ● Biodiversity
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The following projects were supported, by the award of funding: ● Charlbury Bowls Club, helping to make the building carbon-neutral. ● Charlbury Primary School, to run a nature and sustainability programme. ● Finstock for Nature, to establish a community orchard.

Additional information (optional)

Sustainable Charlbury Trustees’ Annual Report

to 31 Dec 2022

You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Sustainable Charlbury received grant funding of £20,000 in the year from Southill Solar, a local Community Investment Company, with the goal for distribution to local projects in accordance with its charitable objectives. This is our primary source of funds. We also received a grant of £21,000 from the Evenlode Foundation to fund the “Home Comforts Project”, which will be executed in 2023.
Investment performance against objectives	Para 1.41	Sustainable Charlbury has no invested funds.
Other

Sustainable Charlbury Trustees’ Annual Report

to 31 Dec 2022

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	A small surplus of £368 on unrestricted funds and a remaining balance of £73,550 on restricted funds.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No policy for holding reserves. We will review our reserves during 2023 and our expected expenditure, and consider moving any reserves to a low risk savings account.
Amount of reserves held	Para 1.22	None
Reasons for holding zero reserves	Para 1.22	Expectation of large grant applications regarding community buildings during 2022/23. Though they have been slower than expected, largely due to the effect of covid pandemic.
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about the charity continuing as a going concern.

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47	Southill Solar
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Sustainable Charlbury Trustees’ Annual Report

to 31 Dec 2022

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by Trustees

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Sustainable Charlbury Trustees’ Annual Report

to 31 Dec 2022

Reference and Administrative details

Charity name	Sustainable Charlbury
Other name the charity uses	SusCha
Registered charity number	1177404
Charity’s principal address	Sharenergy, The Pump House, Coton Hill, Shrewsbury, SY1 2DP

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year
1	Tim Crisp	Chair Trustee
2	Gareth Epps	Trustee
3	Hugh Goyder	Trustee
4	Sean Hosking	Treasurer
5	Liz Reason	Trustee
6	Mark Gregory	Trustee
7	Simon Warrick	Trustee	(inactive since 2021, resigned 2022)
8	Katherine Lucus	Trustee	Resigned 2022
9
10
11
12
13
14
15
18

Sustainable Charlbury Trustees’ Annual Report

to 31 Dec 2022

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Sustainable Charlbury Trustees’ Annual Report

to 31 Dec 2022

None Name of chief executive or names of senior staff members (Optional information) None

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Sustainable Charlbury Trustees’ Annual Report

to 31 Dec 2022

Declarations The trustees dKlare that they havo approvod the trustees, report above. Slgned on behalf of the charlty'8 tru8tee8 Slgnature(s) Full nam$) </J Positlon (eg Secretary, Chair, etc) Date Sustalnabl• Ch•rlbury Tru8teo8' Annual Report 10 to 31 Oec 2022

	Sustainable Charlbury	Sustainable Charlbury	Sustainable Charlbury	No. 1177404	CC16a

	Receipts andpayments accounts
	For the period from	Period start date	To	Period end date
		1st Jan 22		31st Dec 22

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Grants	- 0	41,000	-	41,000	30,850
Donations	- 0	-	-	-	70
Sales(book)	146	-	-	146	-
	- 0	-	-	-	-
	- 0	-	-	-	-
	- 0	-	-	-	-
	- 0	-	-	-	-
	- 0	-	-	-	-
*Sub total*_(Gross income for AR) _	146	41,000	-	41,146	30,920

A2 Asset and investment sales, (see table).
	- 0	- 0	- 0	-
	- 0	- 0	- 0	-	- 0
*Sub total*	- 0	- 0	- 0	-	- 0

**Total receipts **	146	41,000	- 0	41,146	30,920

A3 Payments
Grants	-	14,129	-	14,129	5,389
Admin & IT	60	-	-	60	91
Insurance	-	-	-	-	244
Room hire	-	-	-	-	50
Book postage	8	-	-	8	-
Book production	-	3,737	-	3,737	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	68	17,866	-	17,934	5,774

A4 Asset and investment purchases,(see table)
	- 0	- 0	- 0	-
	- 0	- 0	- 0	-
**Sub total **	- 0	- 0	- 0	-	- 0

**Totalpayments **	68	17,866	- 0	17,934	5,774

**Net of receipts/(payments) **	78	23,134	-	23,212	25,146
A5 Transfers between funds	- 0	-	-	-	-
A6 Cash funds lastyear end	290	50,416	-	50,706	25,560
**Cash funds thisyear end **	368	73,550	-	73,918	50,706

CCXX R1 accounts (SS)

02/04/2023

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds		368	73,550	-
		-	-	-
		-	-	-
	*Total cash funds*	368	73,550	-
	(agree balances with receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval

CCXX R2 accounts (SS)

02/04/2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl mernbers of guS1A18LÉ On accounts for the year ended Charlty no {if any) 31 DUL 2oLL 11774alf S•t out on pago8 I report to the trustees on my ex8minBtion ofthe a¢¢{nIS of the above charity Wthnt'l forthe year entsj R•spoMibilitlèJ As the charity trustees ofthe Tnjst, you a responsible for the pp8[all0n basls of r•port ofthe accounts in artsNdance with the lequireEn1S ofthe Charrti¢$ A¢t 20111lhe Act'i. I report in respect of my examination ofthe Trusfs accoLtrnts cwried out under seetion 145 of the 2011 Act and in carying out my examination, I have followed the 8pplicable Directions given by the ChaTty Commission nder sedion 14515llbl of the Atx. I have completed my examination. I confirm that no material matters have come to my attention '} in connection wth the examination which gw6s e4use to beIve that in, any malerial respect.. accounting records were not kept In a¢coril81)ce with Section 130 of Ihe Act or the acLounts do not with the 8¢counting r8ts)rds Independent examlner's statement I have concems and have come vLross no other [tern in connectk)n with the examination to whrh attention should be drawn in order lo $nable a proper understanding of the accounts to be reached. . Ple88e delete Ilje words in the brackets rfthey do not apply. Sbgned.. u ¥ioSIIoL3 Relevant professional quallficationl$l or bJY Irf anyl- CIPRA Addr0. Ib S AbJtsF9PO ffAP4< IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of con¢eTn Is¢e CC32, Independent examination of charrty accounts.. directions and guthice for examiners). Glve her• brief dètails of any items that the examinor wr¥hes to disclose. IER Octobgr 2018