Trustees’ Annual Report for 2023-2024
Name - Adur East Lions Club CIO. Charity Number - 1177392.
Area of Operation - Shoreham-by-Sea, Southwick and Fishersgate. Principal Address - Flat 2, 29A High St, Shoreham-by-Sea, BN43 5DD.
Charity trustee names [for year 23-24] - Frances Burt [imm.past-president], Colin Burt[secretary and 1st vice president], Claudine Rogers [membership], David Sluys [president], and Richard Behling [treasurer].
Charity trustee names [for year 24-25] - David Sluys [imm.past-president], Colin Burt [president], Claudine Rogers [1st vice president], Ruth Sluys [secretary], Susan Saunders [membership] and Richard Behling [treasurer].
Type of Governing Document- Constitution dated 1st Jan 2018. How the charity is constituted- As a Charitable Incorporated Organisation.
Charity trustee selection methods for 2019/20 onwards — Seven ex-officio, i.e. president, secretary, treasurer, vice-president, 2nd vice-president, immediate past president, and membership officer.
Summary of objects of the charity are set out in its governing document- To empower volunteers to serve their communities, meet humanitarian needs, encourage peace and promote international understanding through Lions Clubs.
Financial review -
There are 3 accounts - admin, activities, and charity.
At the end of the Lions year 2023-24 the bank balances were admin £722, activities £3023, and charity £14416. The Wenceslas money sits inside the charity a/c and was £3908.
These figures compare with 2022-23 figures of admin £649, activities £5456, and charity £10814.
Policy on reserves- keep enough by for contingencies, in each of the bank accounts, according to the possible needs of each account.The club’s activities require no fixed levels of funds.
Public benefit statement -
The trustees have read through the Charity Commission trustee guidance document called “The Essential Trustee what you need to know’. The trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
Summary of the main activities undertaken for the public benefit in relation to these objects-
Family Fun Day in Buckingham park is an annual feature, a big asset for the community and our biggest fundraiser. Christmas Santa and sleigh collections from streets, helped by local groups such as local scouts. Donations to many [mostly] local charitable organisations. Wenceslas Project running well, whereby funds are used to help the energy accounts of particular people in need according to three trusted referrers. A grant of £5k from Sussex Community Foundation provides almost all of the funding for Wenceslas. Local food banks, Shoreham and Adur Community Food Bank, and Adur Community Gateway Hub at Fishersgate, are given about £200 worth of groceries each month bought from Club funds.
Summary of the main achievements of the charity during the year-
Many local organisations have benefited from our generous donations.
The largest donations were to - Project Wenceslas clients £7696, Local food-banks £4587, regular local donations £2200, 3rd Southwick Girls’ Brigade summer campsx2 = £2000, Golf Day for Brain Tumour Research £1227.
Signatures
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CHARITY COMMISSION Independent Examinei's Report on the Accounts Section A Independent Examiner's Report Repoii to Ihe Iiusiees/tnembeis ol ASL- mb cio On aicounts lor Ihe year ended FJ Set out on pages Respectivè fe5ponsibilities of tIU5tees and examiner The chaiity's truslee5 ale iesponsible lor the preparation ol the aicounts. The chaiily's Irusiees ionsidei Ihat an audit Js noi iequiied loi this year under section 144 01 the Charities Acl 2011 (the Charities Acil that an independent examiatIon is needed. examine the accounts undei Section 145 01 the Charities Acl, lo follow the pioceduies laid do%yn in the general Oiieitions given by the Charity Commission (under section 14515llbl ol the Chaiities Aci). and to stète whethei paititulai tnatters have iome 10 my attention. Basis of rnd¢pendent examiftei's statement My examination was caiiied out in accoldanie with general Directions given by the (haiity Commission. An exarnination includes a ieview ol the occounling iecoids kept by the tharity and a compaii50n ol the accounis pie5enled with those iecoids. 11 also Includes consideration ol any unusual Items 01 disilosuies in the accounis, and seeking explanations Iiotn the Irusiees conceining any such matters. The pioieduies undertaken do not piovide all Ihe evidence Ihai would be iequired in an audit, and consequenily no opinion is given as to whethei the accounis piesent a 'tiue and frail. view and the repoil is limited lo those matte15 sel oul in the 51atemeni below. Independent examhner's statement In conneilion with my examination. no mattel has come to my atlention lother than that dis110sed below").. 11} which gives me reasonable cause to believe that in. any material respeit, the requirements.. lo keep aciounting records in accordance with Section 130 01 the Chaiilies Act.- to prepare aciounts which accoid with the aciounlin9 recoids and comply wilh the accouniiThg iequiiemenis ol the Charitie5 Ait have not been tnel.. or (21 to which. in my optrnion, atleniioTh should be drawn in order to enable a piopei undersiandin9 of Ihe account5 lo be leached. "Pleose delele Ihe wolds 111 the biocket5 il they do nol oppfy. Signed Date Name Relevant professional qualilication{sl or body lil any) A¢Jdiess 14R