Trustees’ Annual Report for the period
From 1 June 2023 To 31 May 2024
Charity name: Earls Barton Sports & Community Trust
Charity registration number: 1177384
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | a) the promotion of community participation in healthy recreation for the benefit of the residents of Earls Barton in particular but not exclusively by the provision of facilities for playing amateur sports which aim to improve physical health and fitness; and b) to provide or assist in the provision of facilities for recreation or other leisure time occupation for the benefit of the inhabitants of Earls Barton and the surrounding area in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Since 19th March 2020, EBS&CT has held a 50 year lease of The Grange Sports Field, Earls Barton NN6 0HF from Earls Barton Parish Council. The sports field and facilities are currently being developed to provide improved sports playing surfaces and a new pavilion. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have been provided with and have considered the guidance issued by the Charity Commission on public benefit. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| SORP reference | ||
| Policy on grant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | EBS&CT trustees have appointed volunteers to manage the current **facilities(The Management Committee). ** |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The trust has been seeking to develop the Grange Sportsfield during the period of this Annual Report, overseeing the Management Committee. The trustees have met regularly to discuss the strategic direction of the trust in the future, including membership policies, the future financial arrangements, and particularly the developments to the Grange Sports field currently being undertaken by Earls Barton Parish Council (of which the trust holds a lease). |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | n/a |
| Performance of fundraising activities against objectives set |
Para 1.41 | n/a |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity will open a bank account in August 2024, to transfer financial operations form Earls Barton Sports Association to the Trust. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | n/a |
| Amount of reserves held | Para 1.22 | £0 |
| Reasons for holding zero reserves |
Para 1.22 | Financial Activity not yet commenced – awaiting new development of the facilities, and the transfer from Earls Barton Sports Association |
| Details of fund materially in deficit |
Para 1.24 | £0 |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | n/a |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | n/a |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The composition of the board shall be decided by the charity trustees from time to time. Unless otherwise decided by the board there should be: i. Not more than four elected trustees; and ii. Not more than six nominated trustees. There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. Nominated Trustees as follows: 3 from Earls Barton Parish Council 1 from Earls Barton United Football Club 1 from Earls Barton Cricket Club Elected Trustees are appointed following vote from membership at the AGM. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All new trustees are provided with the constitution of the trust and when they become available will also be provided with the accounts. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Currently, the structure of the trust includes only it’s trustees and the appointed Management committee of volunteers. A joint Development Project group with the Earls Barton Parish Council is seeking funding for improved facilities. |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other |
Reference and Administrative details
| Charity name | Earls Barton Sports and Community Trust |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1177384 |
Charity’s principal address
8b Dowthorpe End Earls Barton Northampton NN6 0NH
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Paul Smith | Chair | Co-Opted | ||
| Peter Morrall | Parish Council | |||
| Jayne Bond | Parish Council | |||
| Chris Ellis | Earls Barton Cricket Club | |||
| Ian Adcock | Earls Barton United Football Club |
|||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets £0 held in this capacity
Name and objects of the charity on whose behalf the n/a assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and n/a segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations:
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Paul Smith Position (eg Secretary, Chair Chair, etc) Date 1st June, 2024
Earls Barton Sports & Community Trust CIO Number: CE013416 Charlty Numbef." 1177384 Dormant Charitable Incorporated Or8anisation Accounts Balance Sheet as at 31 May, 2023 Fixed Assets Total Fixed Assets Depreciation Total Depreciation Value of ftxed assets Current assets Total CurrentAssets Less Current Liabilities Totsl Current Li*llties Equity Opening Balance Shareholdef funds Retsined Earnlngs Total Equlty oo Si8Mtur•: Prlnt: Paul Smith Position: Chalr ol Board of Ttee5 Datè: 31 May. 2024