Trustees. Annual Report for the period Period start date Period end dale January 2023 31 Decernber 2023 From To Section A Reference and administration details Charity name THE ARCHIVE OF MICROCARS Other names charity is known by (1) THE REGISTER OF UNUSUAL MICROCARS RUMCARS Registered charity number (if any) 1177304 Charity'5 principal address 2 RIDLANDS GROVE LIMPSFIELD CHART, OXTED SURREY Post¢ode RH8 OST Names of the charity trustees who manage the charity Dates acted if not forwho ear Trustee nam• Office lif any) Namè of pèrson lor body) •ntltl8d toa oint trustee if an CHRIS THOMAS 11) CHAIRMAN 121 TREASURER 131 REGISTER DATABASE MANAGER 14} DVLA LIAISON 111 ARCHIVIST 121 WEBSITE ADMINISTRATOR EXHIBITION DISPLAY COORDINATOR MALCOLM PARKER MACOLM DUDLEY NICK HADDON JOE CURL CLUB LIAISON SECRETARY Names of the trustees for the charity, if any, (for example, any custodian trustses) Name Dates act8d if not for whole ear Names and addresses of advisers (Optional infomiation} e of adviser Name Address Name of chief executivo or names of senior staff members (Optional inforniationl TAR March 2012
Section B Structure, overnance and mana ement Description of the charity's trusts CONSTITUTION Type of goveming document How the charity is constituted CHARITABLE INCORPORATED ORGANISATION Trustee seledion meth¢)ds APPOINTMENT Additional governance issues (Optional infonnationl 2023 was our sixth year of operation as a charity. You may choose to include additional information. where relevant, about.. policies and proce(Jures adopted for the indudion and training of trustees., the charity's organisational structure and any wider network with which the charity works.. relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities The major objective of the charity is to provide educational material to the wodd at large on the subjecl of Microcars. We hold and preserve an archive of documents and images that were collected or donated over many years by the Regisler of Unusual Microcars, which was our Predecessor organisation, and which now fomis part ofthe archive. We continue to publish the quartedy magazine Rumcar News. Malcolm Parker took over from Chris Thomas as Archivisl at the beginning of 2022. In March 2022, we were infomied that the presenl site of the physioal Archive building in Kent was to be sold. Over the next few months, considerable work was done to identify a new site, closer to Malcolm Parkerfs home in Somerset. A suilable site was located just outside Frome and, on 7 July 2022. the conjoined climate-controlled shipping containers that house the Archive were transported on the back of a lorry to its new home. Summary of the objects of the harity set out in its governing document It was agreed at the 2022 AGM that from 1 January 2023 responsibility for the management ofthe Register database and DVLA liaison would move to Chris Thomas from Malcolm Dudley, and Malcolm Dudley would become responsible for Exhibit Display Coordination. These changes duly occurred. hout 2023 the new Archivisl has continued with the work of March 2012 Throu TAR
cataloguing the material held by the Archive. The Archive's material has now been put in chronological order and duplicate material has been identified and stored separately. The Archive holds c.169,000 pa9es of documents, not including duplicates. The next phase is to scan the material and upload it to a new website and make the archive available to the world at large. The new website is delayed unbl we can find a suitable volunteer to manage the project. An in-person AGM look place on 9 September 2023. which was held to coincide with the National Microcar Rally in North Yorkshire. Four of the five Irustees attended and it is anticipated that in-person meetings will continue to tske pla at least annually. The primary objectives going forward are to continue with the process of cataloguing thal is now underway and to make the archive material available to the world at large through a pro$$ of scanning and uploading onto a new website. A new computer system has been purchased during the year for the use of the Archivist. We would very much like to recruit a further trustee from a younger age demographic in order to improve the Archive's online presence and with a view to maintaining the continuity of our Wofk over time_ It is proving to be difficult to identify a suitable person. We are fijlfilling part of our core objective by publishing a quartedy magazine. which has been produced in-house for the last 40 years. This documenl satisfies one segment of the target audience we seek to accommodate. Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the statutory de¢laration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) We intend to make the archive publicly available by electronic means in the next phase of 2ctivrty, which will be progressed as funding and volunteer's time pemiits. Journalist access to the archive has been made available when requested, and infomialion has teen provided lo owners who have regislered their cars with the Register of Unusual Microcars. Due to the location of the archive at present, public access is not possible. but we hope that electronic aC$S will be possible within the coming years. Additional detsils of objectives and activities (opOnal Information) You may choose to include further statements, where relevant. about: policy on grantmaking.. policy programme related investment., contribution made by volunteers. Section D Achievements and performance Summary of the main achievements of the charity during the year During 2023 we have ensured the stability and integrity of the collection. We have consolidated the collection at its new home where we hoped it will be able to remain for the foreseeable future. Donations were slightly down in 2023 compared with 2022, although well within the margin of variance experienced over the last five years. Magazine subscriptions continue to hold up well. Total ex endilure increased in 2023 sli hll com ared with 2022. This was Mar¢h 2012 TAR
Section D Achievements and performance attributable to the Increased rent and uts"lilies costs 3ssocialed with the Archive's new physical home. We nonetheless have an acceptable financial cushion at ear-end. Section E Financial review The policy is the charity will only spend the cash reserves that il has to fulfil the work highlighted in the business plan. It does not intend to borrow funds. Brief ststernent of tho charity's policy on reseThes Details of any funds materially In deficlt None Further finan¢ial review detsils (Optional infomiation) You may choose to include additional information, where relevant about.. the charity's principal sources of funds {including any fundraising), how expenditure has supported the key objectives of the charity, investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have appmved the trustees. report above. Signed on behalf of the ¢harity'S trustees Signaturels) Full name{sl Chaimian Secretary Position (eg Secretary, Chair, etcl Chris Thomas Joe Curl Date 21 October 2024 TAR March 2012
CHARITY COMMISSION Fok ENGLAND AND WALES The Archive tsf Ml¢rocars Receipts and payments accounts CC16a For the period from To 01-Jan-23 31ic-23 Section A Receipts and payments Unrestricted funds Resiritted funds Endowment funds Totsl funds Last year to thè wire5t £ to$t£ tolhe n•arost £ to tho ngarost £ A1 Recelpts Don31ions VK Donations Europe Donations USA M39azine Sutscfipiion UK M£g3zine subscnpliDns Europe ag321ne su e510 Id magazir 8nd bcok sales Bank account Initresi Dating Certificate SeNice Vehicle R*gi8118iion fees 1,049 16 16 7,963 1,801 559 942 72 1,615 383 929 150 13 1.615 3B3 929 15D 13 23 11 9,197 29 Sub total(Gmss income forAR) A2 Asset and inve$trnent sales, Isee iablel. 9,197 12,SOO Sub total 9,197 9,197 12,500 A3 Paym•nts M39azine Piiniing and dIstfjbL Office supplies eXpSe5 Archive doGumenl purGhases Insura8 & lees for club sewwces 1092 1,D69 198 130 2,020 520 2.092 1.069 198 130 2.020 520 2,686 1,349 152 355 Websiie 304 Sub total 6.029 6.02 5,674 M A¥set and inv•stment purchases. see tabl• Sub tot81 6,029 6.029 5,674 Not of receipts/(paymentsJ A5 Transfer5 b¥tws•n funds A6 Ca¥h funds last year end Cash funds this year end 3,168 3,168 6,826 25.126 28,294 25,126 28,294 6,826 cc R1 accounts ISSI 27110r2024
Section B Statement of assets and liabilities at the end of the period UnresirScted funds Restricted funds Endowment funds to t)e8re51 £ Catogori¢s DÈtails to to narest £ B1 Cash funds 2S.159 RufflLr nt 1307 hiye nI 378 Total cash funds 28.044 (s)1 Unrestrlcièd funds Re$trlctèd funds to neamst £ Endowment funds tD noaro51 £ Details to n•arost £ Fund to whkh asset belo Currentvalu8 lional Detsil$ C1 loptionall Fund to which asset belon Details ¢05¢ loptionall Current Value tional 84 Assets rotsined for th¢ oharity'8 own use Fund to Y4hi¢h relates Amounl due onal When due ono1 DetsÈls 85 Llabllltlgs Signed by one or trustses on beharf of all the trustees Print Name Date of roval SKJnature Chris Thomas 19-O¢t-24 Joe Curl CCXX R2 accounts Issi 2711012024