Trustees. Annual Report for the period
Period start date
Period end dale
January
2023
31
Decernber
2023
From
To
Section A
Reference and administration details
Charity name
THE ARCHIVE OF MICROCARS
Other names charity is known by
(1) THE REGISTER OF UNUSUAL MICROCARS
RUMCARS
Registered charity number (if any)
1177304
Charity'5 principal address 2 RIDLANDS GROVE
LIMPSFIELD CHART, OXTED
SURREY
Post¢ode
RH8 OST
Names of the charity trustees who manage the charity
Dates acted if not forwho
ear
Trustee nam•
Office lif any)
Namè of pèrson lor body) •ntltl8d
toa
oint trustee
if an
CHRIS THOMAS
11) CHAIRMAN
121 TREASURER
131 REGISTER
DATABASE
MANAGER
14} DVLA LIAISON
111 ARCHIVIST
121 WEBSITE
ADMINISTRATOR
EXHIBITION DISPLAY
COORDINATOR
MALCOLM
PARKER
MACOLM
DUDLEY
NICK HADDON
JOE CURL
CLUB LIAISON
SECRETARY
Names of the trustees for the charity, if any, (for example, any custodian trustses)
Name
Dates act8d if not for whole
ear
Names and addresses of advisers (Optional infomiation}
e of adviser
Name
Address
Name of chief executivo or names of senior staff members (Optional inforniationl
TAR
March 2012

Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
CONSTITUTION
Type of goveming document
How the charity is constituted
CHARITABLE INCORPORATED ORGANISATION
Trustee seledion meth¢)ds
APPOINTMENT
Additional governance issues (Optional infonnationl
2023 was our sixth year of operation as a charity.
You may choose to include
additional information. where
relevant, about..
policies and proce(Jures
adopted for the indudion and
training of trustees.,
the charity's organisational
structure and any wider
network with which the charity
works..
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
Section C
Ob'ectives and activities
The major objective of the charity is to provide educational material to the
wodd at large on the subjecl of Microcars. We hold and preserve an archive
of documents and images that were collected or donated over many years
by the Regisler of Unusual Microcars, which was our Predecessor
organisation, and which now fomis part ofthe archive. We continue to
publish the quartedy magazine Rumcar News.
Malcolm Parker took over from Chris Thomas as Archivisl at the beginning of
2022. In March 2022, we were infomied that the presenl site of the physioal
Archive building in Kent was to be sold. Over the next few months,
considerable work was done to identify a new site, closer to Malcolm
Parkerfs home in Somerset. A suilable site was located just outside Frome
and, on 7 July 2022. the conjoined climate-controlled shipping containers
that house the Archive were transported on the back of a lorry to its new
home.
Summary of the objects of the
harity set out in its
governing document
It was agreed at the 2022 AGM that from 1 January 2023 responsibility for
the management ofthe Register database and DVLA liaison would move to
Chris Thomas from Malcolm Dudley, and Malcolm Dudley would become
responsible for Exhibit Display Coordination. These changes duly occurred.
hout 2023 the new Archivisl has continued with the work of
March 2012
Throu
TAR

cataloguing the material held by the Archive. The Archive's material has now
been put in chronological order and duplicate material has been identified
and stored separately. The Archive holds c.169,000 pa9es of documents, not
including duplicates. The next phase is to scan the material and upload it to
a new website and make the archive available to the world at large. The new
website is delayed unbl we can find a suitable volunteer to manage the
project.
An in-person AGM look place on 9 September 2023. which was held to
coincide with the National Microcar Rally in North Yorkshire. Four of the five
Irustees attended and it is anticipated that in-person meetings will continue
to tske pla￿ at least annually.
The primary objectives going forward are to continue with the process of
cataloguing thal is now underway and to make the archive material available
to the world at large through a pro￿$$ of scanning and uploading onto a
new website. A new computer system has been purchased during the year
for the use of the Archivist.
We would very much like to recruit a further trustee from a younger age
demographic in order to improve the Archive's online presence and with a
view to maintaining the continuity of our Wofk over time_ It is proving to be
difficult to identify a suitable person.
We are fijlfilling part of our core objective by publishing a quartedy
magazine. which has been produced in-house for the last 40 years. This
documenl satisfies one segment of the target audience we seek to
accommodate.
Summary ofthe main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
de¢laration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
We intend to make the archive publicly available by electronic means in the
next phase of 2ctivrty, which will be progressed as funding and volunteer's
time pemiits.
Journalist access to the archive has been made available when requested,
and infomialion has teen provided lo owners who have regislered their cars
with the Register of Unusual Microcars. Due to the location of the archive at
present, public access is not possible. but we hope that electronic aC￿$S will
be possible within the coming years.
Additional detsils of objectives and activities (op￿Onal Information)
You may choose to include
further statements, where
relevant. about:
policy on grantmaking..
policy programme related
investment.,
contribution made by
volunteers.
Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
During 2023 we have ensured the stability and integrity of the collection. We
have consolidated the collection at its new home where we hoped it will be
able to remain for the foreseeable future.
Donations were slightly down in 2023 compared with 2022, although well
within the margin of variance experienced over the last five years. Magazine
subscriptions continue to hold up well.
Total ex
endilure increased in 2023 sli
hll
com
ared with 2022. This was
Mar¢h 2012
TAR

Section D
Achievements and performance
attributable to the Increased rent and uts"lilies costs 3ssocialed with the
Archive's new physical home. We nonetheless have an acceptable financial
cushion at
ear-end.
Section E
Financial review
The policy is the charity will only spend the cash reserves that il has to
fulfil the work highlighted in the business plan. It does not intend to
borrow funds.
Brief ststernent of tho
charity's policy on reseThes
Details of any funds materially
In deficlt
None
Further finan¢ial review detsils (Optional infomiation)
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds {including
any fundraising),
how expenditure has
supported the key objectives
of the charity,
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have appmved the trustees. report above.
Signed on behalf of the ¢harity'S trustees
Signaturels)
Full name{sl
Chaimian
Secretary
Position (eg Secretary, Chair,
etcl
Chris Thomas
Joe Curl
Date
21 October 2024
TAR
March 2012

CHARITY COMMISSION
Fok ENGLAND AND WALES
The Archive tsf Ml¢rocars
Receipts and payments accounts
CC16a
For the period
from
To
01-Jan-23
31i*c-23
Section A Receipts and payments
Unrestricted
funds
Resiritted
funds
Endowment
funds
Totsl funds
Last year
to thè wire5t £
to￿￿￿$t£
tolhe n•arost £
to tho ngarost £
A1 Recelpts
Don31ions VK
Donations Europe
Donations USA
M39azine Sutscfipiion UK
M£g3zine subscnpliDns Europe
ag321ne su
e510
Id magazir* 8nd bcok sales
Bank account Initresi
Dating Certificate SeNice
Vehicle R*gi8118iion fees
1,049
16
16
7,963
1,801
559
942
72
1,615
383
929
150
13
1.615
3B3
929
15D
13
23
11
9,197
29
Sub total(Gmss income forAR)
A2 Asset and inve$trnent sales, Isee
iablel.
9,197
12,SOO
Sub total
9,197
9,197
12,500
A3 Paym•nts
M39azine Piiniing and dIstfjbL￿
Office supplies eXp￿Se5
Archive doGumenl purGhases
Insura￿8 & lees for club sewwces
1092
1,D69
198
130
2,020
520
2.092
1.069
198
130
2.020
520
2,686
1,349
152
355
Websiie
304
Sub total
6.029
6.02
5,674
M A¥set and inv•stment purchases.
see tabl•
Sub tot81
6,029
6.029
5,674
Not of receipts/(paymentsJ
A5 Transfer5 b¥tws•n funds
A6 Ca¥h funds last year end
Cash funds this year end
3,168
3,168
6,826
25.126
28,294
25,126
28,294
6,826
cc￿ R1 accounts ISSI
27110r2024

Section B Statement of assets and liabilities at the end of the period
UnresirScted
funds
Restricted
funds
Endowment
funds
to t)e8re51 £
Catogori¢s
DÈtails
to
to n*arest £
B1 Cash funds
2S.159
RufflL*r ￿nt
1307
hiye ￿￿nI
378
Total cash funds
28.044
(s)1
Unrestrlcièd
funds
Re$trlctèd
funds
to neamst £
Endowment
funds
tD noaro51 £
Details
to n•arost £
Fund to whkh
asset belo
Currentvalu8
lional
Detsil$
C￿1 loptionall
Fund to which
asset belon
Details
¢05¢ loptionall
Current Value
tional
84 Assets rotsined for th¢
oharity'8 own use
Fund to Y4hi¢h
relates
Amounl due
onal
When due
ono1
DetsÈls
85 Llabllltlgs
Signed by one or trustses on beharf of
all the trustees
Print Name
Date of
roval
SKJnature
Chris Thomas
19-O¢t-24
Joe Curl
CCXX R2 accounts Issi
2711012024