Trustees’ Annual Report for the period
From 27/9/2019 Period start date To 26/9/2020 Period end date Charity name: Friends of the Stockton & Darlington Railway Charity registration number: 1177252
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the public about the Stockton and Darlington Railway (S&DR) and its seminal role in the development of the modern railway through its national and international influence and the conservation of the structures, archives and artefacts of the S&DR. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Much of our work concerns working with partners in local government and statutory agencies. This is provided on a purely voluntary basis by trustees working with local authority planners, the Rail Heritage Board and Executive group. Volunteer groups and members also provide guided walks and maintenance of key heritage sites. Our expenditure in this period has included funding studies for conservation purposes at Brusselton Reservoir and Fighting Cocks, the printing of guided walks booklets and a feasibility study for a heritage engineering project to re-build an early railway engine replica ‘Royal George’ |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Our trustees and officers are aware of the guidance on public benefit and the requirements of this are taken into account when decisions are made. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Considered on a case by case basis by trustees and informed by our charitable objective and constitution. |
| Policy on social investment including program related |
Para 1.38 | None at present |
investment Contribution made by Voluntary hours are recorded. volunteers Para 1.38 Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Much of our work at present concerns working with partners in local government and statutory agencies to help shape and influence plans and spending on conserving the built heritage of the S&DR. To this end we have contributed to the design and development of the proposed S&DR walking/cycling route; branding and interpretation strategy and events programmes. We have monitored planning applications and engaged with planning authorities and developers to ensure heritage is preserved wherever possible. We have ensured that local plans for Durham, Darlington and Stockton all include policies to protect the S&DR. We have undertaken research and published this in our journal the Globe, issued 3 times during the year. We continue to foster and support local groups along the line to maintain and care for their areas. We have undertaken two research and management projects at Fighting Cocks and Brusselton Reservoir. |
Additional information (optional) You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity continues to prosper with membership growing and fees playing a significant part in our core income, supplemented by the sale of guide books. Expenses have largely involved room hire for meetings, printing, insurance and membership of professional bodies such as the Heritage Alliance. Some small amount of reasonable expenses have been paid to trustees and volunteers to assist with materials and transport. The charity accepted some small donations from amongst others Glaxo. A small contract was let in partnership with Middleton St George Parish council for the undertaking of a Statement of Significance for the Fighting Cocks pub to explore community purchase and planning matters. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold reserves for two reasons. We have restricted reserves which are the result of grant aid from outside bodies for specific purposes related to our charitable objectives. We have unrestricted reserves largely accrued through membership fees and which allow us to carry out our basic duties and pay for required items such as public liability insurance. Unrestricted reserves are allocated as the need arises on a case by case base to fulfil our charitable objectives. |
| Amount of reserves held | Para 1.22 | £9788.10 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal Para 1.46 risks facing the charity
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected by membership at AGM to serve initial three year terms. Post holders elected from within and by the elected trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Friends of the Stockton & Darling Railway |
|---|---|
| Other name the charity uses | FSDR |
| Registered charity number | 1177252 |
| Charity’s principal address | The Secretary Friends of the Stockton and Darlington Railway 5, Whitebridge Drive Whinfield Park Darlington DL1 3TY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Patricia Ann Pemberton |
Chair | n/a | ||
| Niall Hardie- Hammond |
Vice Chair | n/a | ||
| Alan Macnab | Secretary | n/a | ||
| James Barry Thompson |
Trustee | n/a | ||
| Michael Francis Renton |
Trustee | n/a | ||
| Peter Bainbridge | Trustee | n/a | ||
| Norman Jeffrey Hugill |
Trustee | n/a | ||
| Alan Robson Townsend |
Trustee | n/a | ||
| Ross Chisholm | Trustee | n/a | ||
| Caroline Hardie | Trustee | n/a |
– Corporate trustees names of the directors at the date the report was approved Director name
n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Caroline Hardie Full name(s) Niall Hardie-Hammond Position (eg Secretary, Vice Chair Trustee Chair, etc) Date 26/7/2021
FRIENDS OF THE STOCTON & DARLINGTON RAILWAY
INCOME & EXPENDITURE STATEMENT
SEPTEMBER
| YEAR - 27/09/2019 to 26/09/2020 INCOME:- Anniversary income Membership Subscription and Donations Sale of Walk Booklets Sale of The Globe Raffle/Talks Proceeds Grant Income Amazon Miscellaneous Groundwork NE Less: Expenditure Anniversary Expenses Room Hire Training Subscriptions Insurance Officers Expenses Event Fees Printing/Books/Miscellaneous Groundwork NE - Shildon TC Surplus/(Deficit) |
Year to Date September £ 0.00 2,217.00 674.50 15.00 100.00 0.00 33.04 0.00 800.00 3,839.54 £ 53.91 100.00 0.00 165.00 63.53 260.69 0.00 1,971.34 600.00 3,214.47 625.07 |
Year to Date August £ 0.00 1,823.00 674.50 15.00 100.00 0.00 33.04 0.00 800.00 3,445.54 £ 0.00 100.00 0.00 165.00 0.00 260.69 0.00 1,771.34 600.00 2,897.03 548.51 |
Month September £ 0.00 394.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
|---|---|---|---|
| 394.00 | |||
| 53.91 0.00 0.00 0.00 63.53 0.00 0.00 200.00 0.00 |
|||
| 317.44 | |||
| 76.56 |
FRIENDS OF THE STOCTON & DARLINGTON RAILWAY
| BALANCE SHEET YEAR - 27/09/2019 to 26/09/2020 CURRENT ASSETS: Current Account - 26/09/2020 CURRENT ASSETS:- Debtors:- Non CURRENT LIABILITIES: Projects:- Groundwork NE Thornaby TC Brussleton Reservoir Conservation Management Plan & Training Historic England Heritage School Project Fighting Cocks Project Royal George Project FINANCED BY: Revenue Reserve 2017/2018 Revenue Reserve 2018/2019 Revenue Reserve 2019/2020 |
SEPTEMBER £ 9,788.10 |
|---|---|
| 9,788.10 | |
| £ 0.00 0.00 400.00 2,845.00 -500.00 75.00 2,359.98 3,983.05 625.07 |
|
| 9,788.10 |
Difference
0.00
FRIENDS OF THE STOCTON & DARLINGTON RAILWAY CASH BOOK
YEAR - 27/09/2019 to 26/09/2020
INCOME
| INCOME | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ` | Date | Source | Reference | Total | Celebrations | Subscriptions & Donations |
Book Sales Walks, etc |
Sale of The Globe |
Raffle/Talks | Grants | Amazon | Miscellaneous | B/S - Projects |
| 27.09.2018 Carry Forward from 2018-19 |
£6,343.03 | ||||||||||||
| 04.10.2019 | Walk Book Sales | DrCr | £33.00 | £33.00 | |||||||||
| 06.10.2019 | Walk Book Sales | 100041 | £74.75 | £74.75 | |||||||||
| 15.10.2019 | West Auck PC | DRCr | £50.00 | £50.00 | |||||||||
| 21.10.2019 | SMG | Dr Cr | £50.00 | £50.00 | |||||||||
| 25.10.2019 | Hitachi Rail Ltd | DrCr | £50.00 | £50.00 | |||||||||
| 30.10.2019 | Walk Book Sales | 100042 | £100.00 | £100.00 | |||||||||
| 30.10.2019 | Talk - The Hackworth Brothers | 100042 | £30.00 | £30.00 | |||||||||
| 31.10.2019 | Groundwork NE | DrCr | £800.00 | £800.00 | |||||||||
| 01.11.2019 | Barbara Clare | SO | £15.00 | £15.00 | |||||||||
| 04.11.2019 | ThornabyTown CE | DR Cr | £400.00 | £400.00 | |||||||||
| 18.11.2019 | Amazon Core | DrCr | £6.84 | £6.84 | |||||||||
| 02.12.2019 | Barbara Clare | DrCr | £15.00 | £15.00 | |||||||||
| 03.12.2019 | Book Sales | 100043 | £145.00 | £145.00 | |||||||||
| 02.01.2020 | Barbara Clare | SO | £15.00 | £15.00 | |||||||||
| 02.01.2020 | M Vickers | DrCr | £15.00 | £15.00 | |||||||||
| 02.01.2020 | Total Washroom Service | DrCr | £40.00 | £40.00 | |||||||||
| 03.01.2020 | Book Sales Caroline/Jonathan | DrCr | £15.00 | £15.00 | |||||||||
| 09.01.2020 | Book Sales | 100044 | £15.00 | £15.00 | |||||||||
| 10.01.2020 | P K Fazakerley | DrCr | £15.00 | £15.00 | |||||||||
| 27.01.2020 | Donation and subscriptions | ThornabyTC | £316.00 | £316.00 | |||||||||
| 27.01.2020 | Caroline - Advert in Globe | DrCr | £15.00 | £15.00 | |||||||||
| 28.01.2020 | Durham Wildlife Trust | DrCr | £1,400.00 | £1,400.00 | |||||||||
| 31.01.2020 | Heighington Station | 100046 | £100.00 | £100.00 | |||||||||
| 03.02.2020 | B Clare | DrCr | £15.00 | £15.00 | |||||||||
| 17.02.202 | Glaxo Care Community- donation | DrCr | £100.00 | £100.00 | |||||||||
| 19.02.202 | Walk Book Sales/Talk Fee | 100046 | £150.00 | £130.00 | £20.00 | ||||||||
| 19.02.2020 | Royal George Pictures | 100046 | £55.00 | £55.00 | |||||||||
| 20.02.2020 | Amazon Europe Core | DrCr | £9.94 | £9.94 | |||||||||
| 20.02.2020 | Middleton St George PA | DrCr | £50.00 | £50.00 | |||||||||
| 21.02.2020 | Historic England | DrCr | £3,000.00 | £3,000.00 | |||||||||
| 02.03.2020 | B Clare | DrCr | £15.00 | £15.00 | |||||||||
| 02.03.2020 | Stockton on Tees | Dr Cr | £85.00 | £85.00 | |||||||||
| 13.03.2020 | Sale of Royal George Pictures | 100047 | £15.00 | £15.00 | |||||||||
| 13.03.2020 | Trish Pemberton - talk | 100047 | £50.00 | £50.00 | |||||||||
| 16.03.2020 | G Birse - Subs | DrCr | £15.00 | £15.00 | |||||||||
| 16.03.2020 | ThornabyBranch - Subs/Donation | DrCr | £20.00 | £20.00 | |||||||||
| 30.03.2020 | Middleton St George Parish Council | DrCr | £500.00 | £500.00 | |||||||||
| 01.04.2020 | B Clare | DrCr | £15.00 | £15.00 | |||||||||
| 01.05.202 | B Clare | DrCr | £15.00 | £15.00 | |||||||||
| 21.05.2020 | Amazon Europe Core | DrCr | £7.67 | £7.67 | |||||||||
| 01.06.2020 | B Clare | SO | £15.00 | £15.00 | |||||||||
| 01.07.2020 | B Clare | SO | £15.00 | £15.00 | |||||||||
| 10.07.2020 | ThornabyTown CE | DrCr | £30.00 | £30.00 | |||||||||
| 03.08.2020 | B Clare | DrCr | £15.00 | £15.00 | |||||||||
| 03.08.2020 | D Reynolds | DrCr | £50.00 | £50.00 | |||||||||
| 03.08.2020 | West Park PC | DrCr | £50.00 | £50.00 | |||||||||
| 04.08.2020 | Mrs CL & Mr JMB | DrCr | £20.00 | £20.00 | |||||||||
| 04.08.2020 | Mr Boyle BJ/CA | DrCr | £32.00 | £32.00 | |||||||||
| 06.08.2020 | P Heslop | DrCr | £15.00 | £15.00 | |||||||||
| 07.08.2020 | LesleyFrankland | DrCr | £20.00 | £20.00 | |||||||||
| 10.08.2020 | Mrs S Nixon | DrCr | £15.00 | £15.00 | |||||||||
| 10.08.2020 | M Hickman | DrCr | £20.00 | £20.00 | |||||||||
| 10.08.2020 | Project | DrCr | £75.00 | £75.00 | |||||||||
| 13.08.2020 | Amazon Europe Core | DrCr | £8.59 | £8.59 | |||||||||
| 18.08.202 | Great Ayton TC | DrCr | £50.00 | £50.00 | |||||||||
| 21.08.202 | James Thompson | DrCr | £15.00 | £15.00 | |||||||||
| 25.08.202 | Eggles & Eagle | DrCr | £50.00 | £50.00 | |||||||||
| 27.08.202 | Book Sales | 100048 | £91.75 | £91.75 | |||||||||
| 01.09.2020 | I Ross | DrCr | £15.00 | £15.00 | |||||||||
| 01.09.2020 | CraigAdamson | DrCr | £15.00 | £15.00 | |||||||||
| 01.09.2020 | Barbara Clare | DrCr | £15.00 | £15.00 | |||||||||
| 01.09.2020 | A1 Steam Locomotiv | DrCr | £50.00 | £50.00 | |||||||||
| 04.09.2020 | Dennis Rigg | DrCr | £20.00 | £20.00 | |||||||||
| 04.09.2020 | ThornabyTC | DrCr | £20.00 | £20.00 | |||||||||
| 08.09.2020 | Weardale Che | DrCr | £15.00 | £15.00 | |||||||||
| 09.09.2020 | M Vickers | DrCr | £15.00 | £15.00 | |||||||||
| 09.09.2020 | Middridge Parish | DrCr | £50.00 | £50.00 | |||||||||
| 14.09.2020 | R Cowan | DrCr | £15.00 | £15.00 | |||||||||
| 15.09.2020 | Middleton hall Ltd | DrCr | £50.00 | £50.00 | |||||||||
| 16.09.2020 | D Broadbent | DrCr | £10.00 | £10.00 | |||||||||
| 21.09.2020 | Paul Boden | DrCr | £10.00 | £10.00 | |||||||||
| 21.09.2020 | Mercury3 Consult Ltd | DrCr | £50.00 | £50.00 | |||||||||
| 24.09.2020 | S Macnab | DrCr | £24.00 | £24.00 | |||||||||
| 25.09.2020 | D Chisholm | DrCr | £20.00 | £20.00 | |||||||||
| Total | £8,814.54 | £0.00 | £2,217.00 | £674.50 | £15.00 | £100.00 | £0.00 | £33.04 | £0.00 | £5,775.00 | |||
| £8,814.54 Not Processed £0.00 |
|||||||||||||
£0.00
EXPENDITURE
| EXPENDITURE | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Date | Supplier | Cheque No./Ref | Total | Celebrations | Room Hire | Training | Subscriptions | Insurance | Officers Expenses |
Event Fees | Printing/Books/M isc |
Projects B/S |
| 09.10.2019 | M Peagram | Online | £320.57 | £320.57 | ||||||||
| 09.10.2019 | Newton Press | Online | £814.60 | £814.60 | ||||||||
| 30.10.2019 | Walk Book Costs | 100042 | £70.00 | £70.00 | ||||||||
| 08.11.2019 | Room Hire Oct & Nov | Online | £40.00 | £40.00 | ||||||||
| 26.11.2019 | Heritage Alliance - Annual subscription | Online | £165.00 | £165.00 | ||||||||
| 03.12.2019 | Printing | 100043 | £80.00 | £80.00 | ||||||||
| 05.12.2019 | Shildon TC - surveycosts | Online | £600.00 | £600.00 | ||||||||
| 09.12.2019 | Room Hire Dec | Online | £20.00 | £20.00 | ||||||||
| 09.12.2019 | Trustees expenses - Trish | Online | £42.99 | £42.99 | ||||||||
| 09.12.2019 | Expenses - John Wilson | Online | £84.00 | £84.00 | ||||||||
| 23.12.2019 | Linton Printers | Online | £90.00 | £90.00 | ||||||||
| 21.01.2020 | Print Display | Online | £71.28 | £71.28 | ||||||||
| 07.02.2020 | Room Hire January | Online | £20.00 | £20.00 | ||||||||
| 17.02.2020 | Royal George Print - cello bags | Online | £7.49 | £7.49 | ||||||||
| 19.02.2020 | Walk Books -print costs | 100046 | £40.00 | £40.00 | ||||||||
| 03.03.2020 | Archaeo Environ | Online | £1,000.00 | £1,000.00 | ||||||||
| 03.03.2020 | T Pemberton | Online | £133.70 | £133.70 | ||||||||
| 03.03.2020 | Historic England Heritage Schoolsproject | Online | £85.00 | £85.00 | ||||||||
| 03.03.2020 | Print Display& School Display | Online | £122.40 | £122.40 | ||||||||
| 11.03.2020 | Room Hire February | Online | £20.00 | £20.00 | ||||||||
| 11.03.202 | Historic England Heritage Schoolsproject | Online | £70.00 | £70.00 | ||||||||
| 15.04.2020 | Archaeo Environment Lts | Online | £1,000.00 | £1,000.00 | ||||||||
| 13.05.2020 | Lintons Printers | Online | £60.00 | £60.00 | ||||||||
| 13.08.202 | Linton Printers | Online | £55.00 | £55.00 | ||||||||
| 27.08.2020 | Parrot Printing | 100048 | £40.00 | £40.00 | ||||||||
| 01.09.2020 | Angela Pickering- Table Covers | Online | £53.91 | £53.91 | ||||||||
| 21.09.2020 | Middleton St George Re Platform 1 | Online | £200.00 | £200.00 | ||||||||
| 23.09.2020 | Insurance - Zurich | Online | £63.53 | £63.53 | ||||||||
| £5,369.47 | £53.91 | £100.00 | £0.00 | £165.00 | £63.53 | £260.69 | £0.00 | £1,971.34 | £2,755.00 | |||
| Opening Balance Income Expenditure Balance Processed - |
£5,369.47 £6,343.03 £0.00 £8,814.54 £5,369.47 £9,788.10 |
|||||||||||
£0.00
Adjusted Cash Book
£9,788.10
FRIENDS OF THE STOCTON & DARLINGTON RAILWAY
| BANK RECONCILIATION YEAR - 27/09/2019 to 26/09/2020 Balance per Bank Account statement 26/09/2020 Add:- Receipts not banked:- Less:- Expenditure processed:- Adjusted Balance Balance per Cash Book Difference |
SEPTEMBER £ 9,788.10 |
|---|---|
| 9,788.10 | |
| 0.00 | |
| 9,788.10 9,788.10 0.00 |