## **Trustees’ Annual Report for the period** **From 27/9/2019 Period start date To 26/9/2020 Period end date Charity name: Friends of the Stockton & Darlington Railway Charity registration number: 1177252** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of the public**
**about the Stockton and Darlington**
**Railway (S&DR) and its seminal role in**
**the development of the modern railway**
**through its national and international**
**influence and the conservation of the**
**structures, archives and artefacts of the**
**S&DR.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Much of our work concerns working with**
**partners in local government and**
**statutory agencies. This is provided on a**
**purely voluntary basis by trustees**
**working with local authority planners, the**
**Rail Heritage Board and Executive group.**
**Volunteer groups and members also**
**provide guided walks and maintenance of**
**key heritage sites. Our expenditure in this**
**period has included funding studies for**
**conservation purposes at Brusselton**
**Reservoir and Fighting Cocks, the**
**printing of guided walks booklets and a**
**feasibility study for a heritage**
**engineering project to re-build an early**
**railway engine replica ‘Royal George’**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Our trustees and officers are aware of the**
**guidance on public benefit and the**
**requirements of this are taken into**
**account when decisions are made.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Considered on a case by case basis by**
**trustees and informed by our charitable**
**objective and constitution.**| |Policy on social investment
including program related|Para 1.38|**None at present**| investment Contribution made by **Voluntary hours are recorded.** volunteers Para 1.38 Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Much of our work at present concerns**
**working with partners in local**
**government and statutory agencies to**
**help shape and influence plans and**
**spending on conserving the built heritage**
**of the S&DR. To this end we have**
**contributed to the design and**
**development of the proposed S&DR**
**walking/cycling route; branding and**
**interpretation strategy and events**
**programmes. We have monitored**
**planning applications and engaged with**
**planning authorities and developers to**
**ensure heritage is preserved wherever**
**possible. We have ensured that local**
**plans for Durham, Darlington and**
**Stockton all include policies to protect**
**the S&DR. We have undertaken research**
**and published this in our journal the**
**Globe, issued 3 times during the year. We**
**continue to foster and support local**
**groups along the line to maintain and**
**care for their areas. We have undertaken**
**two research and management projects**
**at Fighting Cocks and Brusselton**
**Reservoir.**| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity continues to prosper with**
**membership growing and fees playing a**
**significant part in our core income,**
**supplemented by the sale of guide books.**
**Expenses have largely involved room**
**hire for meetings, printing, insurance and**
**membership of professional bodies such**
**as the Heritage Alliance. Some small**
**amount of reasonable expenses have**
**been paid to trustees and volunteers to**
**assist with materials and transport. The**
**charity accepted some small donations**
**from amongst others Glaxo. A small**
**contract was let in partnership with**
**Middleton St George Parish council for**
**the undertaking of a Statement of**
**Significance for the Fighting Cocks pub**
**to explore community purchase and**
**planning matters.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We hold reserves for two reasons. We**
**have restricted reserves which are the**
**result of grant aid from outside bodies for**
**specific purposes related to our**
**charitable objectives. We have**
**unrestricted reserves largely accrued**
**through membership fees and which**
**allow us to carry out our basic duties and**
**pay for required items such as public**
**liability insurance. Unrestricted reserves**
**are allocated as the need arises on a case**
**by case base to fulfil our charitable**
**objectives.**| |Amount of reserves held|Para 1.22|**£9788.10**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal Para 1.46 risks facing the charity ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees elected by membership at AGM**
**to serve initial three year terms. Post**
**holders elected from within and by the**
**elected trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Friends of the Stockton & Darling Railway| |---|---| |Other name the charity uses|FSDR| |Registered charity number|1177252| |Charity’s principal address|The Secretary
Friends of the Stockton and Darlington Railway
5, Whitebridge Drive
Whinfield Park
Darlington
DL1 3TY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Patricia Ann
Pemberton|Chair||n/a| ||Niall Hardie-
Hammond|Vice Chair||n/a| ||Alan Macnab|Secretary||n/a| ||James Barry
Thompson|Trustee||n/a| ||Michael Francis
Renton|Trustee||n/a| ||Peter Bainbridge|Trustee||n/a| ||Norman Jeffrey
Hugill|Trustee||n/a| ||Alan Robson
Townsend|Trustee||n/a| ||Ross Chisholm|Trustee||n/a| ||Caroline Hardie|Trustee||n/a| – Corporate trustees names of the directors at the date the report was approved **Director name** **n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ## **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Caroline Hardie **Full name(s)** Niall Hardie-Hammond **Position (eg Secretary,** Vice Chair Trustee **Chair, etc) Date** 26/7/2021 ## **FRIENDS OF THE STOCTON & DARLINGTON RAILWAY** ## **INCOME & EXPENDITURE STATEMENT** ## **SEPTEMBER** |**YEAR - 27/09/2019 to 26/09/2020**
**INCOME:-**
Anniversary income
Membership Subscription and Donations
Sale of Walk Booklets
Sale of The Globe
Raffle/Talks Proceeds
Grant Income
Amazon
Miscellaneous
Groundwork NE
**Less: Expenditure**
Anniversary Expenses
Room Hire
Training
Subscriptions
Insurance
Officers Expenses
Event Fees
Printing/Books/Miscellaneous
Groundwork NE - Shildon TC
**Surplus/(Deficit)**|Year to Date
September
£
0.00
2,217.00
674.50
15.00
100.00
0.00
33.04
0.00
800.00
**3,839.54**
£
53.91
100.00
0.00
165.00
63.53
260.69
0.00
1,971.34
600.00
**3,214.47**
**625.07**|Year to Date
August
£
0.00
1,823.00
674.50
15.00
100.00
0.00
33.04
0.00
800.00
**3,445.54**
£
0.00
100.00
0.00
165.00
0.00
260.69
0.00
1,771.34
600.00
**2,897.03**
**548.51**|Month
September
£
0.00
394.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00| |---|---|---|---| ||||**394.00**| ||||53.91
0.00
0.00
0.00
63.53
0.00
0.00
200.00
0.00| ||||**317.44**| ||||| ||||**76.56**| ## **FRIENDS OF THE STOCTON & DARLINGTON RAILWAY** |**BALANCE SHEET**
**YEAR - 27/09/2019 to 26/09/2020**
**CURRENT ASSETS:**
**Current Account - 26/09/2020**
**CURRENT ASSETS:-**
Debtors:-
Non
**CURRENT LIABILITIES:**
Projects:-
Groundwork NE
Thornaby TC
Brussleton Reservoir Conservation Management Plan & Training
Historic England Heritage School Project
Fighting Cocks Project
Royal George Project
**FINANCED BY:**
Revenue Reserve 2017/2018
Revenue Reserve 2018/2019
Revenue Reserve 2019/2020|**SEPTEMBER**
£
9,788.10| |---|---| ||**9,788.10**| ||£
0.00
0.00
400.00
2,845.00
-500.00
75.00
2,359.98
3,983.05
625.07| ||**9,788.10**| Difference 0.00 **FRIENDS OF THE STOCTON & DARLINGTON RAILWAY CASH BOOK** **YEAR - 27/09/2019 to 26/09/2020** ## **INCOME** ||**INCOME**||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |`|**Date**|**Source**|**Reference**|**Total**|**Celebrations**|**Subscriptions &**
**Donations**|**Book Sales**
**Walks, etc**|**Sale of The**
**Globe**|**Raffle/Talks**|**Grants**|**Amazon**|**Miscellaneous**|**B/S - Projects**| ||27.09.2018
**Carry Forward from 2018-19**|||**£6,343.03**|||||||||| ||||||||||||||| ||04.10.2019|Walk Book Sales|DrCr|£33.00|||£33.00||||||| ||06.10.2019|Walk Book Sales|100041|£74.75|||£74.75||||||| ||15.10.2019|West Auck PC|DRCr|£50.00||£50.00|||||||| ||21.10.2019|SMG|Dr Cr|£50.00||£50.00|||||||| ||25.10.2019|Hitachi Rail Ltd|DrCr|£50.00||£50.00|||||||| ||30.10.2019|Walk Book Sales|100042|£100.00|||£100.00||||||| ||30.10.2019|Talk - The Hackworth Brothers|100042|£30.00|||||£30.00||||| ||31.10.2019|Groundwork NE|DrCr|£800.00|||||||||£800.00| ||01.11.2019|Barbara Clare|SO|£15.00||£15.00|||||||| ||04.11.2019|ThornabyTown CE|DR Cr|£400.00||£400.00|||||||| ||18.11.2019|Amazon Core|DrCr|£6.84|||||||£6.84||| ||02.12.2019|Barbara Clare|DrCr|£15.00||£15.00|||||||| ||03.12.2019|Book Sales|100043|£145.00|||£145.00||||||| ||02.01.2020|Barbara Clare|SO|£15.00||£15.00|||||||| ||02.01.2020|M Vickers|DrCr|£15.00||£15.00|||||||| ||02.01.2020|Total Washroom Service|DrCr|£40.00||£40.00|||||||| ||03.01.2020|Book Sales Caroline/Jonathan|DrCr|£15.00|||£15.00||||||| ||09.01.2020|Book Sales|100044|£15.00|||£15.00||||||| ||10.01.2020|P K Fazakerley|DrCr|£15.00||£15.00|||||||| ||27.01.2020|Donation and subscriptions|ThornabyTC|£316.00||£316.00|||||||| ||27.01.2020|Caroline - Advert in Globe|DrCr|£15.00||||£15.00|||||| ||28.01.2020|Durham Wildlife Trust|DrCr|£1,400.00|||||||||£1,400.00| ||31.01.2020|Heighington Station|100046|£100.00||£100.00|||||||| ||03.02.2020|B Clare|DrCr|£15.00||£15.00|||||||| ||17.02.202|Glaxo Care Community- donation|DrCr|£100.00||£100.00|||||||| ||19.02.202|Walk Book Sales/Talk Fee|100046|£150.00|||£130.00||£20.00||||| ||19.02.2020|Royal George Pictures|100046|£55.00|||£55.00||||||| ||20.02.2020|Amazon Europe Core|DrCr|£9.94|||||||£9.94||| ||20.02.2020|Middleton St George PA|DrCr|£50.00||£50.00|||||||| ||21.02.2020|Historic England|DrCr|£3,000.00|||||||||£3,000.00| ||02.03.2020|B Clare|DrCr|£15.00||£15.00|||||||| ||02.03.2020|Stockton on Tees|Dr Cr|£85.00||£85.00|||||||| ||13.03.2020|Sale of Royal George Pictures|100047|£15.00|||£15.00||||||| ||13.03.2020|Trish Pemberton - talk|100047|£50.00|||||£50.00||||| ||16.03.2020|G Birse - Subs|DrCr|£15.00||£15.00|||||||| ||16.03.2020|ThornabyBranch - Subs/Donation|DrCr|£20.00||£20.00|||||||| ||30.03.2020|Middleton St George Parish Council|DrCr|£500.00|||||||||£500.00| ||01.04.2020|B Clare|DrCr|£15.00||£15.00|||||||| ||01.05.202|B Clare|DrCr|£15.00||£15.00|||||||| ||21.05.2020|Amazon Europe Core|DrCr|£7.67|||||||£7.67||| ||01.06.2020|B Clare|SO|£15.00||£15.00|||||||| ||01.07.2020|B Clare|SO|£15.00||£15.00|||||||| ||10.07.2020|ThornabyTown CE|DrCr|£30.00||£30.00|||||||| ||03.08.2020|B Clare|DrCr|£15.00||£15.00|||||||| ||03.08.2020|D Reynolds|DrCr|£50.00||£50.00|||||||| ||03.08.2020|West Park PC|DrCr|£50.00||£50.00|||||||| ||04.08.2020|Mrs CL & Mr JMB|DrCr|£20.00||£20.00|||||||| ||04.08.2020|Mr Boyle BJ/CA|DrCr|£32.00||£32.00|||||||| ||06.08.2020|P Heslop|DrCr|£15.00||£15.00|||||||| ||07.08.2020|LesleyFrankland|DrCr|£20.00||£20.00|||||||| ||10.08.2020|Mrs S Nixon|DrCr|£15.00||£15.00|||||||| ||10.08.2020|M Hickman|DrCr|£20.00||£20.00|||||||| ||10.08.2020|Project|DrCr|£75.00|||||||||£75.00| ||13.08.2020|Amazon Europe Core|DrCr|£8.59|||||||£8.59||| ||18.08.202|Great Ayton TC|DrCr|£50.00||£50.00|||||||| ||21.08.202|James Thompson|DrCr|£15.00||£15.00|||||||| ||25.08.202|Eggles & Eagle|DrCr|£50.00||£50.00|||||||| ||27.08.202|Book Sales|100048|£91.75|||£91.75||||||| ||01.09.2020|I Ross|DrCr|£15.00||£15.00|||||||| ||01.09.2020|CraigAdamson|DrCr|£15.00||£15.00|||||||| ||01.09.2020|Barbara Clare|DrCr|£15.00||£15.00|||||||| ||01.09.2020|A1 Steam Locomotiv|DrCr|£50.00||£50.00|||||||| ||04.09.2020|Dennis Rigg|DrCr|£20.00||£20.00|||||||| ||04.09.2020|ThornabyTC|DrCr|£20.00||£20.00|||||||| ||08.09.2020|Weardale Che|DrCr|£15.00||£15.00|||||||| ||09.09.2020|M Vickers|DrCr|£15.00||£15.00|||||||| ||09.09.2020|Middridge Parish|DrCr|£50.00||£50.00|||||||| ||14.09.2020|R Cowan|DrCr|£15.00||£15.00|||||||| ||15.09.2020|Middleton hall Ltd|DrCr|£50.00||£50.00|||||||| ||16.09.2020|D Broadbent|DrCr|£10.00||£10.00|||||||| ||21.09.2020|Paul Boden|DrCr|£10.00||£10.00|||||||| ||21.09.2020|Mercury3 Consult Ltd|DrCr|£50.00||£50.00|||||||| ||24.09.2020|S Macnab|DrCr|£24.00||£24.00|||||||| ||25.09.2020|D Chisholm|DrCr|£20.00||£20.00|||||||| ||||||||||||||| |||**Total**||**£8,814.54**|**£0.00**|**£2,217.00**|**£674.50**|**£15.00**|**£100.00**|**£0.00**|**£33.04**|**£0.00**|**£5,775.00**| ||||**£8,814.54**
Not Processed
£0.00||||||||||| ||||||||||||||| ||||||||||||||| £0.00 ## **EXPENDITURE** |**EXPENDITURE**||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**Date**|**Supplier**|**Cheque No./Ref**|**Total**|**Celebrations**|**Room Hire**|**Training**|**Subscriptions**|**Insurance**|**Officers**
**Expenses**|**Event Fees**|**Printing/Books/M**
**isc**|**Projects B/S**| |09.10.2019|M Peagram|Online|£320.57||||||||£320.57|| |09.10.2019|Newton Press|Online|£814.60||||||||£814.60|| |30.10.2019|Walk Book Costs|100042|£70.00||||||||£70.00|| |08.11.2019|Room Hire Oct & Nov|Online|£40.00||£40.00|||||||| |26.11.2019|Heritage Alliance - Annual subscription|Online|£165.00||||£165.00|||||| |03.12.2019|Printing|100043|£80.00||||||||£80.00|| |05.12.2019|Shildon TC - surveycosts|Online|£600.00|||||||||£600.00| |09.12.2019|Room Hire Dec|Online|£20.00||£20.00|||||||| |09.12.2019|Trustees expenses - Trish|Online|£42.99||||||£42.99|||| |09.12.2019|Expenses - John Wilson|Online|£84.00||||||£84.00|||| |23.12.2019|Linton Printers|Online|£90.00||||||||£90.00|| |21.01.2020|Print Display|Online|£71.28||||||||£71.28|| |07.02.2020|Room Hire January|Online|£20.00||£20.00|||||||| |17.02.2020|Royal George Print - cello bags|Online|£7.49||||||||£7.49|| |19.02.2020|Walk Books -print costs|100046|£40.00||||||||£40.00|| |03.03.2020|Archaeo Environ|Online|£1,000.00|||||||||£1,000.00| |03.03.2020|T Pemberton|Online|£133.70||||||£133.70|||| |03.03.2020|Historic England Heritage Schoolsproject|Online|£85.00|||||||||£85.00| |03.03.2020|Print Display& School Display|Online|£122.40||||||||£122.40|| |11.03.2020|Room Hire February|Online|£20.00||£20.00|||||||| |11.03.202|Historic England Heritage Schoolsproject|Online|£70.00|||||||||£70.00| |15.04.2020|Archaeo Environment Lts|Online|£1,000.00|||||||||£1,000.00| |13.05.2020|Lintons Printers|Online|£60.00||||||||£60.00|| |13.08.202|Linton Printers|Online|£55.00||||||||£55.00|| |27.08.2020|Parrot Printing|100048|£40.00||||||||£40.00|| |01.09.2020|Angela Pickering- Table Covers|Online|£53.91|£53.91||||||||| |21.09.2020|Middleton St George Re Platform 1|Online|£200.00||||||||£200.00|| |23.09.2020|Insurance - Zurich|Online|£63.53|||||£63.53||||| |||||||||||||| ||||**£5,369.47**|**£53.91**|**£100.00**|**£0.00**|**£165.00**|**£63.53**|**£260.69**|**£0.00**|**£1,971.34**|**£2,755.00**| |**Opening Balance**
Income
Expenditure
**Balance**
Processed -||**£5,369.47**
**£6,343.03**
£0.00
£8,814.54
£5,369.47
**£9,788.10**||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| £0.00 **Adjusted Cash Book** **£9,788.10** ## **FRIENDS OF THE STOCTON & DARLINGTON RAILWAY** |**BANK RECONCILIATION**
**YEAR - 27/09/2019 to 26/09/2020**
**Balance per Bank Account statement 26/09/2020**
Add:-
Receipts not banked:-
Less:-
Expenditure processed:-
**Adjusted Balance**
**Balance per Cash Book**
Difference|**SEPTEMBER**
£
**9,788.10**| |---|---| ||9,788.10| ||| ||0.00| ||**9,788.10**
**9,788.10**
0.00|