NORMANDY VILLAGE HALL CIO CHARITY NUMBER 1177242 PERIOD ENDED 31 AUGUST 2024 NORMANDY VILLAGE HALL REPORT AND FINANCIAL STATEMENTS for th8 PERIOD 1 SEPTEMBER 2023 to 31 AUGUST 2024 REGISTERED CHARITY NUMBER: 1177242 Norniandy Vilkge Hall, Manor Fruit Farn), GlazKgrs Lane. Nomiandy. Surrey GU3 2DT
LEGAL AND ADMINISTRATIVE INFORMATION Trustees Roshan Bailey {Chaimian) lan Rose Arthur Towner (freasurer) Sue Moss Amanda Pick Roger Thomas Chris Weeks re-appcvnted 20r2r2022 rfrappnted 20f2r2023 rnsigned 02/05024 re-appointed 20r2r2024 appointed 14/11f2023 r&appointed 2112r2023 re-appointed16/1of2024 re-appthnted 28/09r2024 All appointments and reappointments are now for 3 years. Management arrangements The Trustees are responsible for running the organisation and, during this year, they were supported by Jon Pick as Hall Manager. and by Amanda Ellis as 8ookings Manager both of whom attended and parti¢ipated in meetings of the Board of Twstees. Address Nomiandy Willage Hall, Manor Fruit Fam, GE&iers Lane, Nomiandy, Surrey GU3 2DT Wobslte www.normandyvillaphall.org.uk Bankers CAF Bank Limited. Kings Hill, West Malling, Kent ME19 4TA Independent Examlner Joan Swain BSc{Hons} FCCA Jmsolutions, 48 Rothschild Drrrfe, Sarisbury Green. Southampton S0317NS Reglstered Charlty Number Normandy Village Hall Is registered with the Charty Commissioners of England and Wales. The Charity registration number is 1177242.
TRUSTEES, ANNUAL REPORT The Ixesent their report and financial Statem for period 1 September 2023 to 31 August 2024. Reference and Adminlstratlon Detalls All general information relating to NOmndY Ylage Hall can be on page 1. FSnanclal Revlew The results for the year are set out in the fnancial statements on pages 6-13. Structure, Governance and Management Norniandy Village Hall CIO was established on 20 February 2018 in order to provide a modem govemance structure for the unincorwated charity running Nomiandy Village Hall (Charity number 304967). The wocess was completed by means of a merger of the two charities at mKInM on 31 guSt 2018 avl the CIO started operating from 1 September 2018. The Trustees are responsible for runrnng organisation and, during this year, they were supported by Jon Pid< as Hall Manager. and by Amanda Ellis as Bookings Manager, both of whom attended and participated in meetings ofthe Board of Trustees. Their duties and remuneration are set out in reernents for Provision of Services. possible risks. Objectives and Acllvllles The prrnapal obiecbve of the Charity is to provide Village Hall facilitx in Nomiandy for the benefft of local residents. Publlc Benefft Statement The Trustees have complied with their duty to have due regard to the Charity Comnwssion's guidance on wblic benefiL The Charity'$ main adivitses for the public benefft are: The provtsion and rna1ntenan of Normandy lfjllage Hall which includes a Main Hall. Small Hall. Meetir4J Room. Clubroom {used by Guildford O Gauge Club), Iwo kttchens and supportirvj facilities. Making the venue availabk for the use of local residents. Ensuring a range of activities yovided ty regular users for the benefit of local redents. Providing and maintaining a website wlth Irrf{M*on a)oui the lfjlage Hall and a oking system to faolitate its use.
CHAIRMAN'S REVIEW Nomiandy IAllage Hall has continued to be a vwy popular VUe. attracting bookiThJs for a huge range of regutar activities and special events for people of atl ages. in¢ludirwJ baby and toddler development, education. speo'alist exhibilions and sates. arts and crafts, dancing and other physical activitses. The Hallmaster platfom, managed very aw by our Booklngs Manager, kniaThJa Ellis. has Snificant1Y streamlined and improved our booking wocesses. It provides users with a much inproved experien in maknng bookn'ngs. togetrler with password proteGted online access to infomiation about their bookings. It also gives us eaTrY accessible information about bookings and eliminates unpaid bookings blocking dates that others might take up. Payments and deposit refunds are now entirety made by online transfer direct to and from our bank accounL eliminating the extra costs arKI frtionS arising from credit card payments. RegUr maintenance has continued to be managed very abty by Hall Manager Jon Plck throughout the year. We are very fortunate to have his eagle eye spotting repairs and MaintanCe issues so that they can be deatt with before tFw cause a problem either using his own multiple thlls or brirvJing in suitable experts. During the year he managed number of signfficant works for us induding major work on very specialised Hall floors, to maintain th¢yr excellence as a foundation for mary varied actiiities such as dancing, badminton, fftness classes. exhibitions, parties, etc. receive many compliments about the qualty of our building and its faolities. Spring 2024 the resignation of lan Rose. one of our longest standing Tntstees and my predecessor as Chair. lan had wovtrjed sterling service over the years, including stepn9 in unexFededty as Chair when his edeCer sadty passed away. and givtng me invaluable support since I took over from him. We will alt miss lan gatlY Ixrt wish him well in his new life outside Nmandy. FINANCE Finance: Our financial situation and accounts for NornTrndy Mllage Hall for the period September 2023 to August 2024 continue to be satisfactory. under the efficient management of our Treasurer. knur Ttrner. Our main source of income is hiing of the Halls to our Regular and Occasional Users. Unlike rnany other village halls, we had not Inased our for many years. conscious of the impact Covid had had on many of our users. from January 2024 we made a 5% In¢Se. Over the year, our income from bookings was £57,486. an increase of al)out 7.5% on last year. During the year. we re(xived a grant from NOrnty Parish Counctl for 'mini Annes" for the free lifesaving trainirKJ which provide to residents of Nomiandy. The photovohaic panels corrtinue to wovide a very important source of funding for our maintenance prcKJramff and improvement projects although sunshine had been much redueed ow this year resulting in incoff* of £3.332 {lasl year £5.914).
Our biggest costs are deaning and maintenance amounting to £46.120. Maintenance costs included £4320 u$ an axrual of £9.540 spent with Tanglewood Flooring for our major floor works. Cleaning costs were up signfficanlty from £12.939 to £20,047 refieding the first full year of our VAT registered seNi¢e provider following a period wlth a non.VAT registsred business. We also purchased a dishwasher at a cost of £2,095. Reserv The freehokl land and bulldlNJs at Man¢x Frurt Fm are valued at £586,537 representing the majority of the Charity's reser$. and these are fundamental to operations. Reswies are held in two funds totalling £721.941 with th8 cash element being held In three bank accounts to optinuse accessibilty. secunty and interesL The Hall Managerfs Fund, which ended the period at £26.966. is cash only and is used for all nomial running costs of the building and land. The Trustees, Fund. which stands at £694,975 inding both property and cash, Is used for lower temi MntenanCe and development of the bullding and land. £30K is earmarked for works on the Main and Small Hall floors, with £10K already committed for payment in September 2024. The Trustees aim to maintaln free reser4e$ of 9 - 12 month's no91 gross expenditure which has been achieved. Fundral¥lng NVC does not cary out any rngular fffidraisiNJ speofic fijndlng bids are made from tlme to tlme. Th18 year we submitted one funding application arKI are grateful to Nornandy Parish Council for their grant of £606 for the pwchase of new equiw)ent f¢x the well used Ilfesaving training se88ions which we provide free of charge to Nonnandy people. RISK ASSESSMENT The Trustees have reviewed the majX risks to which Nomwn(ty Village Hall is expo88d. Systems are in place to mibgate identsfied risks. together with mechanisms for th Trustees to review progress and new developments. TRUSTEES, UABIUTY INSURANCE Insurance was acquired for the TNstee8 against liabiliti88 in relation to th•ir duties. PLANS FOR THE FLrruRE We are currently mring fundral$lrKJ applications to enable us to Install a lift to facilitate access to the Meeting Room and the Clulxoom. The lack of full accessibiltty to the upper floor is known to deter some bookings, with Meeting Room under-used, arKI is al80 increasingty causing difficuliw for Regular User groups who have been using these facilities for many years. This will be a major project likdy to cost in excess of £551Q We a180 plan to provide tea I coffee making fac51itles which will require works to get water to the upper floor. This will also significantly enhance the attraciivaness and usaixlity of the Meeting Room. In addition to contlnuing major work on the Hal ITrxx5, we are arranging for Interior repainting durirvJ 2024- 5 which will brighten the building signfficanty. Our utilty costs continued to be high due lo ow two year gas contract from Dec 2022 to 2024 when few offers were forthcoming and availatAe prices were extremely high. We
have just entwed into a new 3 year gas contract which will reduce our gas (arges by about 50%. Our electhaty ¢ontrad was fixed from October 2021 to September 2024 so covered us for the year under rev but renthyal will see some IneaSe for 202¥5. We use a specialist broker, Utiltypid giving us access to the best pricing available. particularly when we are able to participate in their national tendering. The Trustees contrnue to listen and resporKI to user feedback and will take this lito account in planning future work. FINANCIAL ACCOUNTS The Independent Examinerfs Rert arKI Fnancial Acc4yJnts which follow on pages 6- 13 and form part of this Annual ReporL APPROVED BY THE TRUSTEES AND SIGNED ON BEHALF OF THE TRUSTEES by Roshan Bai, ClMn 2G 14
CHARITY COMMISSION FOR ENGLAND AND WALES Ind0pendt examlnerfs wgPQrt on the aoUnts R•porttoW Nomwnoy Mllage Hall th•y•v• 31 August 2024 117T242 TIO?) 12D24. port Irewih theTrnof$8(¢•jtswrf•JA underuttSuTh I459 2011 A#Bnd in tythhw•xorfdnoYon, IhMfuUNJ•Jallthe qPF&&bknUrttliorothn urthl I¢¢ 145tSXb)ofth•kt. •XAmln•f• SIILI 202
NORMANOYVILLAQ HAii REQSTERED CHARifi No. 1177242 STATEMENTOF HNANCIAL AcrivmES 12 M(INT115 ENI)E03tstAUIWST2024 01.09.23to 31.(U24 01.09.22 to 31.(.23 Unrestrkted Funds INCOMING RESOURCES {Note4) Income from: Donations Charitawe athityes Go¥ernnnt grarts Feed in Tariff Irwe5tments Vnterestl 144 57386 750 5314 3,332 3A76 65A29 61330 RESOURCES EXPENDED (Nole S) Expenditureon: Ch•ritabteacllbltles 67.n6 TOTAL 67.786 Net Incomlle¥wTrdknre) r245811 16.4561 Total fur bfOrward 7W12 751978 Totalfunds ¢arrW for1 72U41 746J22
NORMANDY VILLAGE HALL REGISTERED CHARITY No. 117n42 BALANCE SHEEf AS AT 31st AUGUST 2024 2024 2023 Unrestrlcted fvnds funds FIX asets Talble assets INote 91 593962 608.619 593 Current assets Debtor5 (Note 101 Cash at bank and In hJThl (Note 121 2A103 141.770 3A94 138x172 Totsl current •sMts 141966 Credlto Amounts falllng due wbthSn one year (Note 111 {15.794) 14x1631 15.794 63 Net curr•nt •stsl{Il•bllllb•s) 127979 Totsl A$ts less cumint N•bWIl•s ni 746 Fund$ofth• ¢h•rfty Unrestrkted fur 721 746522
NORMANDY VILLAGE HALL REGisfERED CHARITY No. 117n42 NOTESTOThE ACCOU14TS Note I: Basls of preparatlon These accounts have be•n prepèred under the hlstodcal cost conventlon wlth item5 recognlsed at cost or transactlon value unless otheTr¥lse stated In the relevant notelsl to these accounts. The accounts have been prepared In accordance wlth: the Statement of Recommended Pr8Ctlce.' Aecountlng and Reportln8 by Chjrltles preparlngthelr accounts In accordance wilh the Flnanclal ReportlNd Standard appllcobte In the UK and Republle of Ireland IFRS 1021 Issued on 16 July 2014 and wlth the Flnlnclal Reportlng Standard appllcable In the Unlted Klngdom •nd Aepubllc of Ir•l•nd IFR51021 and wlth the Charttles Act 2011. The charlty ¢onstltutes a publlc bèneflt entlty 4$ deflned by FRS 102. Note 2: Goln8 concern These J¢¢ounts hav¢ been rrtepared on a 8oINa concern ba$l$. Note 3.. Accountlnl pollcles 3.1 Recognltlon of Incom•: Incomels IncIed In the Statement of Flnanclal Actlvltbes ISOFAI when: • the charlty be¢ome5 entltled to the resources; • St Is more Ilkely th)n not ihat the trustees wlll recefve the resources,. and . the monetary value can be measured wlth sufflelènt rellobllbty 3.2 OffsÈttin8 There ha5 been no offsettlngof assets and Ilabllltles, or Income nd expenses, unless requlred or perniltted by the FRS 102 SORP of FRSIO2. 3.3 Grants and donatlons Grants ènd donatlons are only Included In the SOFA when the leneral Income recognlilon crlterla are met15.10 to 5.12 FRS 102 SORPI. 3.4 Supportcosts The charfty has Incurred expendlture on $upport costs. 3.5 Volunteer help The value of any voluntary help recelved Is not Included In the accounts but Is descrlbed In the trustee5' annual report. 3.6 Income from Interest, royaltles, dlvldends and Feed In Tadff Thls Is InclLtded In the accounts when reeelpt 1$ probable and th& amount recelvable can be measured rellably. 3.7 Expenthture and LlabllltSes LIabIllt5 are recognlsed where ft Is more Ilkely than not thatthere Ss a legal or constructlve obllgatlon commlttlng the charfty to pay out re50urce5 and the amount of the obll8atlon can be measured wlth reasonable certainty.
NORMANDY VIUAGE HALL REGisfERED CHARITY No. 117n42 NOTES TO THE ACCOUNTS IcoKrD) 3.8 Govemance and support costs Support costs have been allocated between 8o¥eman¢e ¢05ts ¥rKI otlr support {wre appllcablel. Govemènce costs comprise all costs invomng tlC accouniabllity of the charlty and Its compliance with rwAation and good prdctlce. Governance costs are allocated a8alnst the Trustees funds. Day to day runnlTrd of the chatsbIe aCtlUeS are allocated aqalrst t Hall Managees Fund 3.9 Deferred Sncome No materlal Item of defened IOme has been Inclwled In th¢ ac¢ourts. 3.10 Credliors The charlty has credltots whkh are me¥swed at settlement aftunts less any trade dlscounts. 3.11 Tan8lble flxed assets for Lse ty the chartty These are capSt•llsed If ty can be ed formore th•n one ye•r, •nd cost at least É500 are valued at COSt. Depreclatlon rat are: Plant & m¥¢hlnery. 5 years srdlght-llne Comwter equlpment. 3 year5 Strai8ht-Ilne Bulldln85- SO year5 Straw-llne 3.12 Debtors Oebtots IlrKludn8trade debtors and loans recelvablel are rneJswed on Inttlal recognltlon at settlenI amount after any trade dxounts or amount advanced ty the charlty. sntly. ttry a melsured at the cash or other ConderatIon expected to be recelved. 3.13 Current asset Investmerits The charSty has cash held on deposlt for Irhthnt purposes ratP*r than to meet short temi osh tomrnitrmnts as they f•ll (kn. 10
1401MaNOY VILLAGE HALL NOTESTOTHEAccouiirs IccwrD) Wote4: Arotystsofl0rn 144 allLeth45 GTrrrtslIlornth 57. 53A82 7XI IestCAFsD1 alc Irtere5tCAFY1lt Feed InTarffl 96 14 Gas arnleletirk In5warfe 1933 J.729 1376 iJ92 ¢Patr5ardmaknterArfe Posta8 Proetslrtl. nMw•3)231 01nefee5 knN5tA¢•r f1mnaror4eslOs kcowurrt5 lees 8artcbar SJ(6 750 Icodatè wteeth*fee 16,752 11
AE6MEREDaiARWYt40. 1177 IIOIISVQTHÉACCflhTSI¢(4roi 772 35 772 Nal•l.. fv•whllnlQal L512 IAII U9A4to lJJS11 roT ff•6•ry IIM.J4 T07 J).t&iJ I11? Ix•J Ix•J 1sJ¥u 1421 14751 •jrt¥]0kkn1tMAz4 11.2> N•i•ll'. 12
140RMANDY VILLAGE HALL REGIStERED CHARITY No. 1177242 NOTES TO THE ACC(KINTS {C014rD) 3L1&24 31.08.23 Note 12: Cjsh at nk and In h•nd Short tefm deposlts CAF cash alc CAF Gold alc 90J)14 88334 318 Note 13: Charfty fund5 Hjll Manjxees Fwd For•n nDmwl nmk¢osts of t knlklrqand lan Unrestrthd Trustees Fund Unresrrkted Forloryrtern M•Intenar •nddvrtloent of the lyjlldry and l•nd ExrThJtwe 8•l•tKe Hall M•n•yes Fund ¥126 221 67381 26.966 Trustees. Fw 7103% 22.629 694975 Total Fw 746 22 65 29 io Note 14: Trurtee rernuner•tknn •nd ber None ofthe tnJtees has ien any remunerntknn orfK•Jd •nyother beneflts Irom ¥n emkloyffnt wtth ¢hrfty. Note 15: Tnstees expenses Expensesol E636 were cl•lmed a Trustee h•d p•ldal the costs of NVH'S tele¢oms seThk¢ Irorn 8T. Note 16.. Tran50rtlon5 wlth rehled 91rt5 There15 #n P4reemert for Probtsk>nof Sef¥lces ljetween Jon Plck as Hall M•n•8tr and the NormantyWlla8e Hall CIO. Amartda Pick15FQUsel Is a Trustee Imrt 5 rncei¥es M rtmurteraiion and has cl•lmed M eXpse5. There Is an Weement forthe ps1On of knces bEtweenAmJndJ Ellls nd Nom)andyWilla8e Hall CIO. knmnda Ellis is a fonnerTrurtee resrgned lorto the rnytlalon Oft weeff•. Note 17: Adthtknal ¢h5closwes Norm¥ntyWlla8e Ho11 CIO. charkyNtrTer iim4L tookgver the fwKts of Norrnan(ty Willage Hall. Charlty numbw 304967. on I Septemlr2018. The cost of land ènd builthn8s r•wes*)tsthe cort of the Itself. WOl0n of Util¥$ekes arKI rnakin8 the 4ar(kn area thè lo1 was irnn5ferredfor£l GldF01d Boro1 COWKIL 13