TRUSTEES ’ ANNUAL REPORT for the financial year ended 30 June 2024
Structure: Yelverton Community Projects is a Charitable Incorporated Organisation (charity registration number 1177230). Its registered address is 12 Willowy Park, Yelverton, PL20 6A. Its objectives are:
“To relieve the needs of the elderly and to promote for the benefit of the inhabitants of the civil parishes of Buckland Monachorum and Burrator the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.”
It currently has three operating arms: YelverCare, Yelverton Cinema and Yelverton Play Park. Trustees are responsible for the overall management of the charity and separate committees exist to support each of the three operating arms.
Trustees: There are a maximum of ten trustees. The following have served throughout the last financial year:
Ric Cheadle - Chairman Fiona Burbage - Secretary Tony Chilvers -Treasurer Mike Pike - Yelvercare Manager Graham Brown - Play Park Manager Maddy Carr - Charity Commission link & Play Park Lottery Chris Taylor - Insurance Sam Whitehead - Cinema Manager Darren Foley - Website & Design Andrew Thomas
Recruiting of trustees is done in a way that maintains a three-part structure. Three trustees are Officers, three trustees are the nominee of each of the three operating arms and four trustees are “non-executive” trustees. The trustees responsible for the three operating arms are:
Mike Pike YelverCare Sam Whitehead Yelverton Cinema Graham Brown Yelverton Play Park
Page 1
Chairman’s Annual Report 2024
Once again, I have the pleasure of reporting on the Charity’s activities. Yelvercare has continued to provide assistance to those within the community who request it through its network of volunteers who both man the phone line to receive requests for help and step up to deliver the range of services required. It is fair to say that in these ‘post covid’ times it is increasingly difficult to maintain volunteer numbers but the Committee is working on a range of initiatives to hopefully ensure the service can thrive. Yelvercare tasks now number around 30 each month and a total annual mileage of over 5,600 miles. The Lunch Club continues to be popular and the charity is fortunate indeed to have such a willing team to make it so.
The Cinema continues to put on a programme of ‘recent releases’ and host the popular option for those attending to bring food & drink to have before the screening. Attendance varies and the volunteer team are always looking to select those films likely to attract the largest audiences.
The Play Park continues to be immensely popular. The project to rejuvenate the toddler area within the park has now been completed to time & budget and is very well appreciated by those who use it. There has been a spate of petty vandalism in the play park (MUGA hoops broken and glass left in the park) all of which have been reported to the police but no-one has been held responsible. The annual play park inspection was completed with only minor issues to attend to and the MUGA surface has been professionally cleaned.
So, the Charity remains in ‘good shape’ thanks again to our wonderful volunteers and Trustees.
Financial review
The financial performance of the charity in the year ended 30[th] June 2024 was dominated by the finalization of the project to majorly upgrade the toddler area of the playpark. The long-awaited substantial legacy from a local resident was finally received along with donations from other charities, totalling £54,229 in the year. Expenditure of £66,414 was required in the financial year to complete the project.
The cinema made a profit of just £182 but this was after spending almost £500 on new equipment. A grant of £3,500 was made by a local trust to be used for the benefit of residents by way of cold weather meals and similar activities.
It is recognised that a charity should not hold unnecessary reserves. However, other parts of the play park will require substantial refurbishment costs in due course and it is the policy of the trustees to hold sufficient reserves to cover those costs without having to depend on external sources. Trustees review the level of required reserves every year in June and have decided to maintain a contingency reserve of £5,000 in Yelvercare, £5,000 for the cinema and £30,000 for the playpark.
The total funds of the charity now stand at £44,560 which is a decrease of £10,041 following the completion of the playpark upgrade. The Trustees consider this level of reserve to be satisfactory.
Page 2
YELVERTON COMMUNITY PROJECTS (Charity No 1177230)
Receipts and Payments for the 12 months ended 30 June 2024
| Income Donations Gift Aid Recovery Legacy Grant Maristow Trust Cold Weather Car Forum Client Contributions Cinema Takings Interest Received Lottery Subscriptions Coronation Grant Sundry Income Total Receipts Expenditure Mileage Claims Telephone DBS costs Site Maintenance, nett of Insurance Claim Site Improvements Postage and Stationery Printing Web Design Sundry Lottery Prizes Lottery Expenses Luncheon Club Costs Cold Weather Meals, Maristow Banner Coronation Insurance Cinema Costs-Running Cinema Screening costs Total Payments Surplus/(Deficit) for the period Transfers between funds Surplus/(Deficit) for the period Signed by: after transfers |
Yelvercare YPP YPP Lottery YCP 2024 2023 2024 2023 2024 2023 2024 2023 2024 2023 £ £ £ £ £ £ £ £ £ £ 748 774 9,951 18,436 10,699 19,210 168 168 0 44,278 44,278 0 3,500 2,500 3,500 2,500 786 677 786 677 3,175 4,255 3,175 4,255 2,345 2,071 2,345 2,071 1,131 606 1,131 606 3,996 4,344 3,996 4,344 163 0 163 528 72 528 72 Yelverton Cinema |
|---|---|
| 9,508 8,975 2,345 2,071 54,229 18,436 4,524 4,416 70,606 33,898 |
|
| 1,571 2,230 1,571 2,230 111 100 111 100 200 331 200 331 4,140 536 4,140 536 66,414 15,117 66,414 15,117 71 118 71 118 78 78 0 36 76 16 33 28 58 80 167 604 604 0 1,825 2,590 1,825 2,590 34 20 34 20 1,062 805 1,062 805 847 1,590 847 1,590 249 0 249 115 0 115 358 326 229 226 1,105 964 1,692 1,516 849 681 849 681 1,069 1,186 1,069 1,186 |
|
| 4,938 5,940 2,163 2,126 71,687 16,675 1,859 2,610 80,647 27,351 |
|
| 4,570 3,035 182 (55) (17,458) 1,761 2,665 1,806 (10,041) 6,547 0 0 0 0 2,000 0 (2,000) 0 0 0 4,570 3,035 182 (55) (15,458) 1,761 665 1,806 (10,041) 6,547 |
|
| A Chilvers, Treasurer Date: |
Page 4
YELVERTON COMMUNITY PROJECTS
BALANCE SHEET AT 30 JUNE 2024
| CURRENT ASSETS Cash in Hand Bank Current Accounts Lottery Account Charity Deposit Accounts Term deposits Total Assets |
2024 £ 1,560 4,567 6,944 31,489 0 44,560 |
2023 £ 386 4,733 6,278 17,909 25,295 54,601 |
|---|---|---|
| RESERVES Reserves Opening Balance Movement during the year Balance at 30th June Transfers between Reserves Total Reserves |
YelverCare 2024 2023 £ £ 5,083 5,000 4,570 3,035 9,653 8,035 (4,653) (2,952) 5,000 5,083 |
Cinema 2024 2023 £ £ 5,000 5,000 182 (55) 5,182 4,945 (182) 55 5,000 5,000 |
Play Park 2024 2023 £ £ 30,000 30,000 (17,458) 1,761 12,542 31,761 17,458 (1,761) 30,000 30,000 |
Lottery 2024 2023 £ £ 6,278 4,472 2,665 1,806 8,943 6,278 (2,000) 0 6,943 6,278 |
YCP General 2024 2023 £ £ 8,240 3,582 0 0 8,240 3,582 (10,623) 4,658 (2,383) 8,240 |
Total 2024 ### £ 54,601 (10,041) 44,560 0 **44,560## ** |
Total | 2023 £ 49,534 6,547 54,601 0 54,601 |
||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Signed by:
A Chilvers, Treasurer Date:
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YELVERTON COMMUNITY PROJECTS
Balance Sheets as at 30th June 2021
| Yelvercare/Cinema 2022 2021 Current Assets £ £ Cash in Hand 404 698 Bank Current Accounts 12,580 20,785 Charities Deposit Fund 5,471 5,247 Term deposits 25,127 10,020 Total Assets 43,582 36,751 Represented By General Fund £ £ Balance at 1 July 2021 36,751 29,694 4,752 2,980 Balance at 30 June 2022 41,503 32,674 Replacement Fund Balance at 1 July 2021 0 0 Movement in the year 0 0 Balance at 30 June 2022 0 0 Lottery Fund Balance at 1 July 2021 0 0 Movement in the year 0 0 Balance at 30 June 2022 0 0 Total Reserves 41,503 32,674 Surplus/(Deficit) after movements within designated funds |
YPP 2022 2021 £ £ 0 (6,672) 214 15,030 0 8,572 £ £ 310 (310) 0 0 22,000 0 2,071 0 24,071 0 0 0 0 0 0 0 24,071 |
YPP Lottery 2022 2021 £ £ 4,472 4,211 4,472 4,211 £ £ 0 0 0 0 0 0 0 0 0 0 0 0 4,211 2,934 261 1,806 4,472 4,740 4,472 4,740 |
YCP 2022 2021 £ £ 404 698 17,052 18,324 5,471 5,461 25,127 25,051 48,054 49,534 |
|---|---|---|---|
| £ £ 36,751 30,004 4,752 2,670.00 41,503 32,674 0 22,000 0 2,071 0 24,071 4,211 2,934 261 1,806 4,472 4,740 45,975 61,485 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Yefverton Community Projects On ac¢ounts for the year •nded 30° June 2024 Charity no (If any) 1177230 Set out on paggs 1to6 I report to the trustees on my examination of the accounts of the above charrty I"Ihe Trusf} for the year ended Responslbiliti•s and basis of report As the chaTity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Char(ties Act 2011 {"Ihe Act"). I report in respect of my examination of the Trnsfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151(bl of the Act. Independent examiners statement I have completed my exarninalion. I confim that no material matters have come lo my attention in connection with the examinalion4gÈhsA -dl8ebh1eh gives me cauge lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with Ihe accounting recor¢Js', or the accoun15 did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and lair, view which is not a matter Considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. ' Please delete the woffls in the brackets rfthey do not apply. Signed: Date: 10° October 2024 Name: Simon Murray Relevant prolessional qualificationls} or body FCA-ICAEW IER Oct 2018
lif any): Address: Woburn House Yelverton Devon PL20 6BS Section B Disclosure Only complete it the examiner needs to highlight material matters of concem lsee CC32, Independent examination of charity accounts." directions and guidance for examiners). Giv& here brief detalls of any items that the examiner Wish to disclose. None IER Oct 2018
YELVERTON COMMUNITY PROJECTS (Charity No 11772301 Receipts and Payments for the 12 months en(led 30 June 2U24 Yelverton Clnema 2024 2023 Yelv8rcare 2024 2023 Ypp 2023 YPP Lottery 2024 2023 Ycp 2023 2024 2024 Income Donations Gift Aid Recovery Legacy Grant Marislow Trust Cold Weather Car Forum Client Contributions Cinema Takin98 IniÈrest Received Lollery Subscription$ Coronation Grant Sundry Ineotne Total Recoipts 748 168 774 9,951 18,436 10,699 168 44,278 3.SCK) 19.210 44,278 3.500 2.500 786 877 3.175 4.255 2,500 677 4,255 2,071 3.175 2.345 1.131 3,996 2,345 2.071 1,131 606 3.996 4.344 163 163 72 33.898 528 72 18.436 4,524 4.418 528 70,606 9,508 8.975 2.345 2.071 64,229 Exponditurè Jil8age Claims Telephone OBS costs Sile Mainienano, nett of Insurance Claim Sile Improvements Postage and Slabonery 1,571 2,230 100 331 1.571 2,230 200 200 4.140 fje,414 71 78 80 604 1.825 331 536 15.117 118 4.140 66.414 536 15,117 71 78 118 Web Oesign Sundry Lottery PrEe5 Lottery Expènses Luncheon Club C0818 Cold Weather Mea15, Marislow Banner Coronation Insurance Cinema Co8ts-Running Cinema Screening costs Total Payments 76 33 28 167 1,825 2,590 20 2,590 20 805 1,590 249 1,062 847 1,590 249 115 326 1.062 358 229 226 849 681 1.069 1.186 4,938 S,940 2,163 2,126 1.105 964 1.692 849 1,069 80.647 1.516 681 1.186 27.351 71,687 16.675 1,859 2.610 SurplusllDefiGitl for the period 4,$70 3.035 182 1551 117,4581 1.761 2.665 1.806 110,0411 6,547 Transfers between funds 2,0 0 12,0001 SurplusllDgficitl lor the poriod aftertran8fer8 4,570 3,035 182 55 15,458 1,761 665 1.806 10,041 6,$47 Signed by: A Chilvèrs, Trea¥urgr Date: Pagè 4