**TRUSTEES** ’ **ANNUAL REPORT for the financial year ended 30 June 2024**
**Structure:** Yelverton Community Projects is a Charitable Incorporated Organisation (charity registration number 1177230). Its registered address is 12 Willowy Park, Yelverton, PL20 6A. Its objectives are:
“To relieve the needs of the elderly and to promote for the benefit of the inhabitants of the civil parishes of Buckland Monachorum and Burrator the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.”
It currently has three operating arms: YelverCare, Yelverton Cinema and Yelverton Play Park. Trustees are responsible for the overall management of the charity and separate committees exist to support each of the three operating arms.
**Trustees:** There are a maximum of ten trustees. The following have served throughout the last financial year:
Ric Cheadle - Chairman Fiona Burbage - Secretary Tony Chilvers -Treasurer Mike Pike - Yelvercare Manager Graham Brown - Play Park Manager Maddy Carr - Charity Commission link & Play Park Lottery Chris Taylor - Insurance Sam Whitehead - Cinema Manager Darren Foley - Website & Design Andrew Thomas
Recruiting of trustees is done in a way that maintains a three-part structure. Three trustees are Officers, three trustees are the nominee of each of the three operating arms and four trustees are “non-executive” trustees. The trustees responsible for the three operating arms are:
Mike Pike YelverCare Sam Whitehead Yelverton Cinema Graham Brown Yelverton Play Park
Page 1
## **Chairman’s Annual Report 2024**
Once again, I have the pleasure of reporting on the Charity’s activities. Yelvercare has continued to provide assistance to those within the community who request it through its network of volunteers who both man the phone line to receive requests for help and step up to deliver the range of services required. It is fair to say that in these ‘post covid’ times it is increasingly difficult to maintain volunteer numbers but the Committee is working on a range of initiatives to hopefully ensure the service can thrive. Yelvercare tasks now number around 30 each month and a total annual mileage of over 5,600 miles. The Lunch Club continues to be popular and the charity is fortunate indeed to have such a willing team to make it so.
The Cinema continues to put on a programme of ‘recent releases’ and host the popular option for those attending to bring food & drink to have before the screening. Attendance varies and the volunteer team are always looking to select those films likely to attract the largest audiences.
The Play Park continues to be immensely popular. The project to rejuvenate the toddler area within the park has now been completed to time & budget and is very well appreciated by those who use it. There has been a spate of petty vandalism in the play park (MUGA hoops broken and glass left in the park) all of which have been reported to the police but no-one has been held responsible. The annual play park inspection was completed with only minor issues to attend to and the MUGA surface has been professionally cleaned.
So, the Charity remains in ‘good shape’ thanks again to our wonderful volunteers and Trustees.
## **Financial review**
The financial performance of the charity in the year ended 30[th] June 2024 was dominated by the finalization of the project to majorly upgrade the toddler area of the playpark. The long-awaited substantial legacy from a local resident was finally received along with donations from other charities, totalling £54,229 in the year. Expenditure of £66,414 was required in the financial year to complete the project.
The cinema made a profit of just £182 but this was after spending almost £500 on new equipment. A grant of £3,500 was made by a local trust to be used for the benefit of residents by way of cold weather meals and similar activities.
It is recognised that a charity should not hold unnecessary reserves. However, other parts of the play park will require substantial refurbishment costs in due course and it is the policy of the trustees to hold sufficient reserves to cover those costs without having to depend on external sources. Trustees review the level of required reserves every year in June and have decided to maintain a contingency reserve of £5,000 in Yelvercare, £5,000 for the cinema and £30,000 for the playpark.
The total funds of the charity now stand at £44,560 which is a decrease of £10,041 following the completion of the playpark upgrade. The Trustees consider this level of reserve to be satisfactory.
Page 2
## **YELVERTON COMMUNITY PROJECTS (Charity No 1177230)**
## **Receipts and Payments for the 12 months ended 30 June 2024**
|**Income**
Donations
Gift Aid Recovery
Legacy
Grant Maristow Trust Cold Weather
Car Forum
Client Contributions
Cinema Takings
Interest Received
Lottery Subscriptions
Coronation Grant
Sundry Income
**Total Receipts**
**Expenditure**
Mileage Claims
Telephone
DBS costs
Site Maintenance, nett of Insurance Claim
Site Improvements
Postage and Stationery
Printing
Web Design
Sundry
Lottery Prizes
Lottery Expenses
Luncheon Club Costs
Cold Weather Meals, Maristow
Banner
Coronation
Insurance
Cinema Costs-Running
Cinema Screening costs
**Total Payments**
**Surplus/(Deficit) for the period**
Transfers between funds
**Surplus/(Deficit) for the period**
**Signed by:**
**after transfers**|**Yelvercare**
**YPP**
**YPP Lottery**
**YCP**
**2024**
**2023**
**2024**
**2023**
**2024**
**2023**
**2024**
**2023**
**2024**
**2023**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
748
774
9,951
18,436
10,699
19,210
168
168
0
44,278
44,278
0
3,500
2,500
3,500
2,500
786
677
786
677
3,175
4,255
3,175
4,255
2,345
2,071
2,345
2,071
1,131
606
1,131
606
3,996
4,344
3,996
4,344
163
0
163
528
72
528
72
**Yelverton**
**Cinema**|
|---|---|
||**9,508**
**8,975**
**2,345**
**2,071**
**54,229**
**18,436**
**4,524**
**4,416**
**70,606**
**33,898**|
||1,571
2,230
1,571
2,230
111
100
111
100
200
331
200
331
4,140
536
4,140
536
66,414
15,117
66,414
15,117
71
118
71
118
78
78
0
36
76
16
33
28
58
80
167
604
604
0
1,825
2,590
1,825
2,590
34
20
34
20
1,062
805
1,062
805
847
1,590
847
1,590
249
0
249
115
0
115
358
326
229
226
1,105
964
1,692
1,516
849
681
849
681
1,069
1,186
1,069
1,186|
||**4,938**
**5,940**
**2,163**
**2,126**
**71,687**
**16,675**
**1,859**
**2,610**
**80,647**
**27,351**|
||**4,570**
**3,035**
**182**
**(55)**
**(17,458)**
**1,761**
**2,665**
**1,806**
**(10,041)**
**6,547**
0
0
0
0
2,000
0
(2,000)
0
0
0
**4,570**
**3,035**
**182**
**(55)**
**(15,458)**
**1,761**
**665**
**1,806**
**(10,041)**
**6,547**|
||**A Chilvers, Treasurer**
**Date:**|
**Page 4**
## **YELVERTON COMMUNITY PROJECTS**
## **BALANCE SHEET AT 30 JUNE 2024**
|**CURRENT ASSETS**
Cash in Hand
Bank Current Accounts
Lottery Account
Charity Deposit Accounts
Term deposits
**Total Assets**|**2024**
**£**
1,560
4,567
6,944
31,489
0
**44,560**|**2023**
**£**
386
4,733
6,278
17,909
25,295
**54,601**|
|---|---|---|
|**RESERVES**
**Reserves**
Opening Balance
Movement during the year
Balance at 30th June
Transfers between Reserves
**Total Reserves**||**YelverCare**
**2024**
**2023**
**£**
**£**
5,083
5,000
4,570
3,035
9,653
8,035
(4,653)
(2,952)
**5,000**
**5,083**||**Cinema**
**2024**
**2023**
**£**
**£**
5,000
5,000
182
(55)
5,182
4,945
(182)
55
**5,000 5,000**||**Play Park**
**2024**
**2023**
**£**
**£**
30,000
30,000
(17,458)
1,761
12,542
31,761
17,458
(1,761)
**30,000**
**30,000**||**Lottery**
**2024**
**2023**
**£**
**£**
6,278
4,472
2,665
1,806
8,943
6,278
(2,000)
0
**6,943 6,278**||**YCP General**
**2024**
**2023**
**£**
**£**
8,240
3,582
0
0
8,240
3,582
(10,623)
4,658
**(2,383)**
**8,240**||**Total**
**2024**
**###**
**£**
54,601
(10,041)
44,560
0
**44,560## **|**Total**|**2023**
**£**
49,534
6,547
54,601
0
**54,601**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
**Signed by:**
**A Chilvers, Treasurer Date:**
#
**Page 5**
## **YELVERTON COMMUNITY PROJECTS**
## **Balance Sheets as at 30th June 2021**
|**Yelvercare/Cinema**
**2022**
**2021**
**Current Assets**
**£**
**£**
Cash in Hand
404
698
Bank Current Accounts
12,580
20,785
Charities Deposit Fund
5,471
5,247
Term deposits
25,127
10,020
**Total Assets**
**43,582 36,751**
**Represented By**
**General Fund**
**£**
**£**
Balance at 1 July 2021
36,751
29,694
4,752
2,980
**Balance at 30 June 2022**
**41,503**
**32,674**
**Replacement Fund**
Balance at 1 July 2021
0
0
Movement in the year
0
0
**Balance at 30 June 2022**
**0**
**0**
**Lottery Fund**
Balance at 1 July 2021
0
0
Movement in the year
0
0
**Balance at 30 June 2022**
**0**
**0**
**Total Reserves**
**41,503 32,674**
Surplus/(Deficit) after
movements within designated
funds|**YPP**
**2022**
**2021**
**£**
**£**
0
(6,672)
214
15,030
**0**
**8,572**
**£**
**£**
310
(310)
**0**
**0**
22,000
0
2,071
**0**
**24,071**
0
0
0
0
**0**
**0**
**0**
**24,071**|**YPP Lottery**
**2022**
**2021**
**£**
**£**
4,472
4,211
**4,472**
**4,211**
**£**
**£**
0
0
0
0
**0**
**0**
0
0
0
0
**0**
**0**
4,211
2,934
261
1,806
**4,472**
**4,740**
**4,472**
**4,740**|**YCP**
**2022**
**2021**
**£**
**£**
404
698
17,052
18,324
5,471
5,461
25,127
25,051
**48,054**
**49,534**|
|---|---|---|---|
||||**£**
**£**
36,751
30,004
4,752
2,670.00
**41,503**
**32,674**
0
22,000
0
2,071
**0**
**24,071**
4,211
2,934
261
1,806
**4,472**
**4,740**
**45,975**
**61,485**|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Yefverton Community Projects
On ac¢ounts for the year
•nded
30° June 2024
Charity no
(If any)
1177230
Set out on paggs
1to6
I report to the trustees on my examination of the accounts of the above
charrty I"Ihe Trusf} for the year ended
Responslbiliti•s and
basis of report
As the chaTity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Char(ties Act 2011
{"Ihe Act").
I report in respect of my examination of the Trnsfs accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145151(bl of the Act.
Independent
examiners statement
I have completed my exarninalion. I confim that no material matters have
come lo my attention in connection with the examinalion4gÈhsA
-dl8ebh1eh gives me cauge lo believe that in, any material
respect..
the accounting records were not kept in accordance with section 130
of the Charities Act,. or
the accounts did not accord with Ihe accounting recor¢Js', or
the accoun15 did not comply with the applicable requirements
concerning the form and content of accounts sel out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and lair, view which is not a matter
Considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order lo enable a proper understanding of the accounts to be reached.
' Please delete the woffls in the brackets rfthey do not apply.
Signed:
Date:
10° October 2024
Name:
Simon Murray
Relevant prolessional
qualificationls} or body
FCA-ICAEW
IER
Oct 2018
lif any):
Address:
Woburn House
Yelverton
Devon PL20 6BS
Section B
Disclosure
Only complete it the examiner needs to highlight material matters of concem
lsee CC32, Independent examination of charity accounts." directions and
guidance for examiners).
Giv& here brief detalls of
any items that the
examiner Wish to
disclose.
None
IER
Oct 2018
YELVERTON COMMUNITY PROJECTS (Charity No 11772301
Receipts and Payments for the 12 months en(led 30 June 2U24
Yelverton
Clnema
2024 2023
Yelv8rcare
2024 2023
Ypp
2023
YPP Lottery
2024 2023
Ycp
2023
2024
2024
Income
Donations
Gift Aid Recovery
Legacy
Grant Marislow Trust Cold Weather
Car Forum
Client Contributions
Cinema Takin98
IniÈrest Received
Lollery Subscription$
Coronation Grant
Sundry Ineotne
Total Recoipts
748
168
774
9,951
18,436
10,699
168
44,278
3.SCK)
19.210
44,278
3.500 2.500
786
877
3.175 4.255
2,500
677
4,255
2,071
3.175
2.345
1.131
3,996
2,345 2.071
1,131
606
3.996 4.344
163
163
72
33.898
528
72
18.436 4,524 4.418
528
70,606
9,508 8.975 2.345 2.071
64,229
Exponditurè
Jil8age Claims
Telephone
OBS costs
Sile Mainienano, nett of Insurance Claim
Sile Improvements
Postage and Slabonery
1,571 2,230
100
331
1.571
2,230
200
200
4.140
fje,414
71
78
80
604
1.825
331
536
15.117
118
4.140
66.414
536
15,117
71
78
118
Web Oesign
Sundry
Lottery PrEe5
Lottery Expènses
Luncheon Club C0818
Cold Weather Mea15, Marislow
Banner
Coronation
Insurance
Cinema Co8ts-Running
Cinema Screening costs
Total Payments
76
33
28
167
1,825 2,590
20
2,590
20
805
1,590
249
1,062
847 1,590
249
115
326
1.062
358
229 226
849 681
1.069 1.186
4,938 S,940 2,163 2,126
1.105
964
1.692
849
1,069
80.647
1.516
681
1.186
27.351
71,687
16.675
1,859 2.610
SurplusllDefiGitl for the period
4,$70 3.035
182 1551 117,4581
1.761 2.665 1.806 110,0411
6,547
Transfers between funds
2,0
0 12,0001
SurplusllDgficitl lor the poriod
aftertran8fer8
4,570 3,035
182
55
15,458
1,761
665 1.806
10,041
6,$47
Signed by:
A Chilvèrs, Trea¥urgr
Date:
Pagè 4