TRUSTEES ’ ANNUAL REPORT for the financial year ended 30 June 2023
Structure: Yelverton Community Projects is a Charitable Incorporated Organisation (charity registration number 1177230). Its registered address is 12 Willowby Park, Yelverton, PL20 6AN and Its objectives are:
“To relieve the needs of the elderly and to promote for the benefit of the inhabitants of the civil parishes of Buckland Monachorum and Burrator the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.”
It currently has three operating arms: YelverCare, Yelverton Cinema and Yelverton Play Park. Trustees are responsible for the overall management of the charity and separate committees exist to support each of the three operating arms.
Trustees: There are a maximum of ten trustees. The following have served throughout the last financial year:
Ric Cheadle - Chairman Fiona Burbage - Secretary Tony Chilvers -Treasurer Mike Pike - Yelvercare Manager Graham Brown - Play Park Manager Randall Williams – retired 21[st] June 2023 Maddy Carr - Charity Commission link & Play Park Lottery Chris Taylor - Insurance Sam Whitehead - Cinema Manager Darren Foley - Website & Design Andrew Thomas
Recruiting of trustees is done in a way that maintains a three-part structure. Three trustees are Officers, three trustees are the nominee of each of the three operating arms and four trustees are “non-executive” trustees. The trustees responsible for the three operating arms are:
Mike Pike YelverCare Sam Whitehead Yelverton Cinema Graham Brown Yelverton Play Park
Page 1
Chairman’s Annual Report 2023
Once again, I have the pleasure of reporting on the Charity’s activities. Yelvercare has continued to provide assistance to those within the community who request it through its network of volunteers who both man the phone line to receive requests for help and step up to deliver the range of services required. It is fair to say that in these ‘post covid’ times, it is increasingly difficult to maintain volunteer numbers but the Committee is working on a range of initiatives to hopefully ensure the service can thrive. Yelvercare tasks now number around 40 each month and a total mileage of over 600 miles. The Lunch Club continues to be popular and the charity is fortunate indeed to have such a willing team to make it so.
The Cinema continues to put on a programme of ‘recent releases’ and host the popular option for those attending to bring food & drink to have before the screening. Attendance varies and the volunteer team are always looking to select those films likely to attract the largest audiences.
The Play Park continues to be immensely popular. The project to rejuvenate the toddler area within the park has moved ahead with planning permission being granted and a contract has been awarded to a local company, Green Schemes. Funding applications by Randall Williams has been hugely successful and, together with a substantial bequest and S106 funding, only a relatively small contribution will be required from our core funds. It is hoped that the project (expected to cost £79,125 in total) will be complete by early summer 2023. So, the Charity remains in ‘good shape’ thanks again to our wonderful volunteers and Trustees.
Financial review
Accounts for the financial year show a surplus of £6,464. YelverCare’s surplus of £2,424 benefitted from a donation from The Maristow Trust to help with providing cold weather meals and higher Interest Received. Yelverton Cinema had a small deficit of £131. Redevelopment of part of The Yelverton Play Park started after substantial grants were received from other charities and an initial payment was made to the contractor; overall it shows a surplus of £2,365 in the year. A major bequest was received in July 2023 which will fund a large part of the development costs.
It is recognised that a charity should not hold unnecessary reserves. However, the play park will require substantial refurbishment costs in due course and it is the trustees’ policy to hold sufficient reserves to cover those costs without having to depend on external sources of funding. Trustees review the level of reserves every year in June and decided to maintain a contingency reserve of £5,000 in YelverCare, £5,000 in Yelverton Cinema and £30,000 in Yelverton Play Park.
Page 2
YELVERTON COMMUNITY PROJECTS (Charity No 1177230)
Receipts and Payments for the 12 months ended 30 June 2023
| Income Donations Donations - benches Gift Aid Recovery Legacy Grant DCC Covid 19 Grant Maristow Trust Cold Weather Car Forum Client Contributions Cinema Takings Fund Raising Interest Received Lottery Subscriptions Coronation Grant Sundry Income Total Receipts Expenditure Mileage Claims Telephone DBS costs Site Maintenance Site Improvements Donations Maristow Grants Postage and Stationery Printing Will Web Design Sundry Lottery Prizes Lottery Expenses Luncheon Club Costs Cold Weather Meals Banner Coronation Insurance Cinema Costs-Running Cinema Screening costs Total Payments Surplus/(Deficit) for the period Transfers between funds Surplus/(Deficit) for the period Signed by: after transfers |
Yelvercare YPP YPP Lottery YCP 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 £ £ £ £ £ £ £ £ £ £ 774 1,768 18,436 19,210 1,768 1,000 0 1,000 50 0 50 0 0 0 0 2,500 2,500 0 677 677 0 4,214 4,020 4,214 4,020 2,071 1,566 2,071 1,566 0 0 606 77 606 77 4,344 4,518 4,344 4,518 163 163 0 182 72 283 72 465 Yelverton Cinema |
|---|---|
| 8,934 6,097 2,071 1,566 18,436 1,000 4,416 4,801 33,857 13,464 |
|
| 2,272 2,012 2,272 2,012 100 217 100 217 331 10 331 10 536 2,859 536 2,859 15,117 650 15,117 650 0 0 0 0 118 73 118 73 0 0 1,999 0 1,999 76 155 33 58 167 155 278 0 278 2,590 2,220 2,590 2,220 20 20 20 20 805 1,051 805 1,051 1,590 1,590 0 249 249 0 115 115 0 854 171 302 58 360 1,177 1,516 1,406 681 717 681 717 1,186 1,277 1,186 1,277 |
|
| 6,510 5,966 2,202 2,052 16,071 4,686 2,610 2,240 27,393 14,944 |
|
| 2,424 131 (131) (486) 2,365 (3,686) 1,806 2,561 6,464 (1,480) 0 0 0 0 0 2,300 0 (2,300) 0 0 2,424 131 (131) (486) 2,365 (1,386) 1,806 261 6,464 (1,480) |
|
| A Chilvers, Treasurer Date: 17th October, 2023 |
Page 4
YELVERTON COMMUNITY PROJECTS
BALANCE SHEET AT 30 JUNE 2023
| CURRENT ASSETS Cash in Hand Bank Current Accounts Lottery Account Charity Deposit Accounts Term deposits Total Assets |
2023 £ 386 4,733 6,278 17,909 25,295 54,601 |
2022 £ 404 12,580 4,472 5,471 25,127 48,054 |
|---|---|---|
| RESERVES Reserves Opening Balance Movement during the year Balance at 30th June Transfers between Reserves Total Reserves |
YelverCare 2023 2022 £ £ 5,000 5,000 2,424 131 7,424 5,131 (2,424) (131) 5,000 5,000 |
Cinema 2023 2022 £ £ 5,000 5,000 (131) (486) 4,869 4,514 131 486 5,000 5,000 |
Play Park 2023 2022 £ £ 30,000 30,000 2,365 (3,686) 32,365 26,314 (2,365) 3,686 30,000 30,000 |
Lottery 2023 2022 £ £ 4,472 4,211 1,806 2,561 6,278 6,772 0 (2,300) 6,278 4,472 |
YCP General 2023 2022 £ £ 3,582 5,323 83 0 3,665 5,323 4,658 (1,741) 8,323 3,582 |
Total 2023 £ 48,054 6,547 54,601 0 **54,601## ** |
Total | 2022 £ 49,534 (1,480) 48,054 0 48,054 |
||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Signed by:
A Chilvers, Treasurer Date: 17th October, 2023
Page 5
YELVERTON COMMUNITY PROJECTS
Balance Sheets as at 30th June 2021
| Yelvercare/Cinema 2022 2021 Current Assets £ £ Cash in Hand 404 698 Bank Current Accounts 12,580 20,785 Charities Deposit Fund 5,471 5,247 Term deposits 25,127 10,020 Total Assets 43,582 36,751 Represented By General Fund £ £ Balance at 1 July 2021 36,751 29,694 2,293 (355) Balance at 30 June 2022 39,044 29,339 Replacement Fund Balance at 1 July 2021 0 0 Movement in the year 0 0 Balance at 30 June 2022 0 0 Lottery Fund Balance at 1 July 2021 0 0 Movement in the year 0 0 Balance at 30 June 2022 0 0 Total Reserves 39,044 29,339 Surplus/(Deficit) after movements within designated funds |
YPP 2022 2021 £ £ 0 (6,672) 214 15,030 0 8,572 £ £ 310 (310) 0 0 22,000 0 (1,076) 0 20,924 0 0 0 0 0 0 0 20,924 |
YPP Lottery 2022 2021 £ £ 4,472 4,211 4,472 4,211 £ £ 0 0 0 0 0 0 0 0 0 0 0 0 4,211 2,934 261 261 4,472 3,195 4,472 3,195 |
YCP 2022 2021 £ £ 404 698 17,052 18,324 5,471 5,461 25,127 25,051 48,054 49,534 |
|---|---|---|---|
| £ £ 36,751 30,004 2,293 (665.00) 39,044 29,339 0 22,000 0 (1,076) 0 20,924 4,211 2,934 261 261 4,472 3,195 43,516 53,458 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Yelverton Community Projects On accounts for the year ended 30. June 2023 Charlty no (if any 1177230 Set out on pages 1 to6 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010612023 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in ac¢ordan¢e with the requirements of the Charities Act 2011 ('the Acf,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 A¢1 and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sedion 14515llb} of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in. any material respect. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the a¢¢ounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the Lvords in the brackets if Ihey do not apply. Signed: Date: Name: Simon Murray Relevant professional qualification(sl or body {if any): FCA-ICAEW Address: Woburn House YeSverton Devon PL20 6BS IER RAg"- October 2018