**TRUSTEES** ’ **ANNUAL REPORT for the financial year ended 30 June 2023** **Structure:** Yelverton Community Projects is a Charitable Incorporated Organisation (charity registration number 1177230). Its registered address is 12 Willowby Park, Yelverton, PL20 6AN and Its objectives are: “To relieve the needs of the elderly and to promote for the benefit of the inhabitants of the civil parishes of Buckland Monachorum and Burrator the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.” It currently has three operating arms: YelverCare, Yelverton Cinema and Yelverton Play Park. Trustees are responsible for the overall management of the charity and separate committees exist to support each of the three operating arms. **Trustees:** There are a maximum of ten trustees. The following have served throughout the last financial year: Ric Cheadle - Chairman Fiona Burbage - Secretary Tony Chilvers -Treasurer Mike Pike - Yelvercare Manager Graham Brown - Play Park Manager Randall Williams – retired 21[st] June 2023 Maddy Carr - Charity Commission link & Play Park Lottery Chris Taylor - Insurance Sam Whitehead - Cinema Manager Darren Foley - Website & Design Andrew Thomas Recruiting of trustees is done in a way that maintains a three-part structure. Three trustees are Officers, three trustees are the nominee of each of the three operating arms and four trustees are “non-executive” trustees. The trustees responsible for the three operating arms are: Mike Pike YelverCare Sam Whitehead Yelverton Cinema Graham Brown Yelverton Play Park **Page 1** ## **Chairman’s Annual Report 2023** Once again, I have the pleasure of reporting on the Charity’s activities. Yelvercare has continued to provide assistance to those within the community who request it through its network of volunteers who both man the phone line to receive requests for help and step up to deliver the range of services required. It is fair to say that in these ‘post covid’ times, it is increasingly difficult to maintain volunteer numbers but the Committee is working on a range of initiatives to hopefully ensure the service can thrive. Yelvercare tasks now number around 40 each month and a total mileage of over 600 miles. The Lunch Club continues to be popular and the charity is fortunate indeed to have such a willing team to make it so. The Cinema continues to put on a programme of ‘recent releases’ and host the popular option for those attending to bring food & drink to have before the screening. Attendance varies and the volunteer team are always looking to select those films likely to attract the largest audiences. The Play Park continues to be immensely popular. The project to rejuvenate the toddler area within the park has moved ahead with planning permission being granted and a contract has been awarded to a local company, Green Schemes. Funding applications by Randall Williams has been hugely successful and, together with a substantial bequest and S106 funding, only a relatively small contribution will be required from our core funds. It is hoped that the project (expected to cost £79,125 in total) will be complete by early summer 2023. So, the Charity remains in ‘good shape’ thanks again to our wonderful volunteers and Trustees. ## **Financial review** Accounts for the financial year show a surplus of £6,464. YelverCare’s surplus of £2,424 benefitted from a donation from The Maristow Trust to help with providing cold weather meals and higher Interest Received. Yelverton Cinema had a small deficit of £131. Redevelopment of part of The Yelverton Play Park started after substantial grants were received from other charities and an initial payment was made to the contractor; overall it shows a surplus of £2,365 in the year. A major bequest was received in July 2023 which will fund a large part of the development costs. It is recognised that a charity should not hold unnecessary reserves. However, the play park will require substantial refurbishment costs in due course and it is the trustees’ policy to hold sufficient reserves to cover those costs without having to depend on external sources of funding. Trustees review the level of reserves every year in June and decided to maintain a contingency reserve of £5,000 in YelverCare, £5,000 in Yelverton Cinema and £30,000 in Yelverton Play Park. Page 2 ## **YELVERTON COMMUNITY PROJECTS (Charity No 1177230)** ## **Receipts and Payments for the 12 months ended 30 June 2023** |**Income**
Donations
Donations - benches
Gift Aid Recovery
Legacy
Grant DCC Covid 19
Grant Maristow Trust Cold Weather
Car Forum
Client Contributions
Cinema Takings
Fund Raising
Interest Received
Lottery Subscriptions
Coronation Grant
Sundry Income
**Total Receipts**
**Expenditure**
Mileage Claims
Telephone
DBS costs
Site Maintenance
Site Improvements
Donations
Maristow Grants
Postage and Stationery
Printing
Will
Web Design
Sundry
Lottery Prizes
Lottery Expenses
Luncheon Club Costs
Cold Weather Meals
Banner
Coronation
Insurance
Cinema Costs-Running
Cinema Screening costs
**Total Payments**
**Surplus/(Deficit) for the period**
Transfers between funds
**Surplus/(Deficit) for the period**
**Signed by:**
**after transfers**|**Yelvercare**
**YPP**
**YPP Lottery**
**YCP**
**2023**
**2022**
**2023**
**2022**
**2023**
**2022**
**2023**
**2022**
**2023**
**2022**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
774
1,768
18,436
19,210
1,768
1,000
0
1,000
50
0
50
0
0
0
0
2,500
2,500
0
677
677
0
4,214
4,020
4,214
4,020
2,071
1,566
2,071
1,566
0
0
606
77
606
77
4,344
4,518
4,344
4,518
163
163
0
182
72
283
72
465
**Yelverton**
**Cinema**| |---|---| ||**8,934**
**6,097**
**2,071**
**1,566**
**18,436**
**1,000**
**4,416**
**4,801**
**33,857**
**13,464**| ||2,272
2,012
2,272
2,012
100
217
100
217
331
10
331
10
536
2,859
536
2,859
15,117
650
15,117
650
0
0
0
0
118
73
118
73
0
0
1,999
0
1,999
76
155
33
58
167
155
278
0
278
2,590
2,220
2,590
2,220
20
20
20
20
805
1,051
805
1,051
1,590
1,590
0
249
249
0
115
115
0
854
171
302
58
360
1,177
1,516
1,406
681
717
681
717
1,186
1,277
1,186
1,277| ||**6,510**
**5,966**
**2,202**
**2,052**
**16,071**
**4,686**
**2,610**
**2,240**
**27,393**
**14,944**| ||**2,424**
**131**
**(131)**
**(486)**
**2,365**
**(3,686)**
**1,806**
**2,561**
**6,464**
**(1,480)**
0
0
0
0
0
2,300
0 (2,300)
0
0
**2,424**
**131**
**(131)**
**(486)**
**2,365**
**(1,386)**
**1,806**
**261**
**6,464**
**(1,480)**| ||**A Chilvers, Treasurer**
**Date: 17th October, 2023**| **Page 4** ## **YELVERTON COMMUNITY PROJECTS** ## **BALANCE SHEET AT 30 JUNE 2023** |**CURRENT ASSETS**
Cash in Hand
Bank Current Accounts
Lottery Account
Charity Deposit Accounts
Term deposits
**Total Assets**|**2023**
**£**
386
4,733
6,278
17,909
25,295
**54,601**|**2022**
**£**
404
12,580
4,472
5,471
25,127
**48,054**| |---|---|---| |**RESERVES**
**Reserves**
Opening Balance
Movement during the year
Balance at 30th June
Transfers between Reserves
**Total Reserves**||**YelverCare**
**2023**
**2022**
**£**
**£**
5,000
5,000
2,424
131
7,424
5,131
(2,424)
(131)
**5,000**
**5,000**||**Cinema**
**2023**
**2022**
**£**
**£**
5,000
5,000
(131)
(486)
4,869
4,514
131
486
**5,000 5,000**||**Play Park**
**2023**
**2022**
**£**
**£**
30,000
30,000
2,365
(3,686)
32,365
26,314
(2,365)
3,686
**30,000**
**30,000**||**Lottery**
**2023**
**2022**
**£**
**£**
4,472
4,211
1,806
2,561
6,278
6,772
0 (2,300)
**6,278 4,472**||**YCP General**
**2023**
**2022**
**£**
**£**
3,582
5,323
83
0
3,665
5,323
4,658
(1,741)
**8,323**
**3,582**||**Total**
**2023**
**£**
48,054
6,547
54,601
0
**54,601## **|**Total**|**2022**
**£**
49,534
(1,480)
48,054
0
**48,054**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| **Signed by:** **A Chilvers, Treasurer Date: 17th October, 2023** # **Page 5** ## **YELVERTON COMMUNITY PROJECTS** ## **Balance Sheets as at 30th June 2021** |**Yelvercare/Cinema**
**2022**
**2021**
**Current Assets**
**£**
**£**
Cash in Hand
404
698
Bank Current Accounts
12,580
20,785
Charities Deposit Fund
5,471
5,247
Term deposits
25,127
10,020
**Total Assets**
**43,582 36,751**
**Represented By**
**General Fund**
**£**
**£**
Balance at 1 July 2021
36,751
29,694
2,293
(355)
**Balance at 30 June 2022**
**39,044**
**29,339**
**Replacement Fund**
Balance at 1 July 2021
0
0
Movement in the year
0
0
**Balance at 30 June 2022**
**0**
**0**
**Lottery Fund**
Balance at 1 July 2021
0
0
Movement in the year
0
0
**Balance at 30 June 2022**
**0**
**0**
**Total Reserves**
**39,044 29,339**
Surplus/(Deficit) after
movements within designated
funds|**YPP**
**2022**
**2021**
**£**
**£**
0
(6,672)
214
15,030
**0**
**8,572**
**£**
**£**
310
(310)
**0**
**0**
22,000
0
(1,076)
**0**
**20,924**
0
0
0
0
**0**
**0**
**0**
**20,924**|**YPP Lottery**
**2022**
**2021**
**£**
**£**
4,472
4,211
**4,472**
**4,211**
**£**
**£**
0
0
0
0
**0**
**0**
0
0
0
0
**0**
**0**
4,211
2,934
261
261
**4,472**
**3,195**
**4,472**
**3,195**|**YCP**
**2022**
**2021**
**£**
**£**
404
698
17,052
18,324
5,471
5,461
25,127
25,051
**48,054**
**49,534**| |---|---|---|---| ||||**£**
**£**
36,751
30,004
2,293
(665.00)
**39,044**
**29,339**
0
22,000
0
(1,076)
**0**
**20,924**
4,211
2,934
261
261
**4,472**
**3,195**
**43,516**
**53,458**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Yelverton Community Projects On accounts for the year ended 30. June 2023 Charlty no (if any 1177230 Set out on pages 1 to6 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010612023 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in ac¢ordan¢e with the requirements of the Charities Act 2011 ('the Acf,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 A¢1 and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sedion 14515llb} of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in. any material respect. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the a¢¢ounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the Lvords in the brackets if Ihey do not apply. Signed: Date: Name: Simon Murray Relevant professional qualification(sl or body {if any): FCA-ICAEW Address: Woburn House YeSverton Devon PL20 6BS IER RAg"- October 2018