Haxby Playgroups CIO
(Charity Number: 1177156)
Trustees Annual Report & Financial Statements for the year ended
31 August 2025
Haxby Playgroups CIO
(Charity Number: 1177156)
Contents
| Index | Page |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 4 |
| Receipt and Payments Accounts | 5 |
| Statement of Assets and Liabilities | 6 |
| Notes to the Accounts | 7 |
To:
Trustees' Annual Report
From:
01 September 2024
31 August 2025
Charity's full name
Haxby Playgroups CIO
Registered Charity number 1177156
Objectives and activities
Summary of the purposes of the charity set out in its governing document
At Haxby Playgroups we aim to provide a warm, welcoming environment where each child (and family) is valued for their unique characteristics and encouraged to develop at their own level, in order to fulfil their individual potential.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
To provide high-quality early years education and care. Haxby Playgroups achieves this by incorporating the Early Years Foundation Stage into our well planned and resourced sessions and rich learning environment. By working in close partnership with the children's parents/carers, we aim to create a caring, safe, secure, stimulating, relaxed and happy environment where each child is valued as an individual and is encouraged to develop at their own pace.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Additional details of objectives and activities
We provide a good ratio of children/adults to promote social and emotional development. We achieve this by running sessions with experienced staff and voluntary helpers. This makes it possible for us to give individual attention to each child. The Manager, staff team and committee work collaboratively to ensure policy documents are up to date and in line with statutory guidelines.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Haxby Playgroups provided good quality preschool childcare within the two primary school settings in the village of Haxby. The charity has continued to support the local community throughout the year, despite the challenges of the cost of living crisis. The committee and the staff team have worked well together securing additional financial support from the wider community through fundraising events, building strong links in the community and providing positive outcomes for children and families.
Page 3
Financial review
Review of the charity’s financial position at the end of the period
The charity has had a positive financial year despite the challenges caused by the cost of living crisis. Overall, revenue streams have been healthy, and occupancy remains high in both settings. Responsible financial management and access to appropriate financial support have produced a healthy surplus for the year helping to maintain the charity's sustainability. The charity will continue to maintain its high standards in supporting children and families and explore additional methods of supporting the local community.
Statement explaining the policy for holding reserves stating why they are held
Reserves are reviewed regularly to ensure in the event of closure, there are enough funds to cover staff redundancies and any outstanding bills.
Amount of reserves held
£141,261
Reasons for holding zero reserves
N/A
Funds materially in deficit
N/A
Explanation of any uncertainties about the charity continuing as a going concern
N/A
Structure, governance and management
Description of the charity's trusts
Type of governing document Constitution How the charity is constituted CIO
Trustee selection methods including details of any AGM constitutional provisions
Page 4
Reference and administration details
Charity's full name
Other names the charity is known by Charity’s principal address
Haxby Playgroups CIO N/A
Oak Tree Lane Haxby YORK
Postcode YO32 2YH
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Jenn Wray Committee member from 12/07/2023 Lauren Snow Committee member from 12/07/2023 Kathryn Nixon Committee member from 12/07/2023 Hannah Ainsworth Committee member from 15/05/2023 Caroline Ward Committee member from 17/04/2023 Gracie Kelly Vice-chair from 05/12/2022 Emily Paley Chair from 05/05/2022 Sarah Tindale Treasurer from 05/12/2022 |
Name of chief executive or names of senior staff members
Liz Radford - Manager
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature
Full Name Emily Paley Position Chair Date 03/02/2026
Page 5
Independent examiner’s report to the trustees of Haxby Playgroups CIO
I report on the accounts of: Haxby Playgroups CIO for the year ended: 31 August 2025 which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jeff Todd (FCA)
Date:
Outsource Independent Examination Services 24 First Avenue York YO31 7YQ
4
Haxby Playgroups CIO (Charity Number: 1177156)
| Receipts and Payments Accounts for theyear ended: | 31 August 2025 | ||
|---|---|---|---|
| Unrestricted Funds Receipts £ Fee income 13,568 NEG Funding 213,888 Grants 1,129 Fundraising 4,696 Consumables contribution and other income 21,858 Bank interest 253 Total receipts 255,392 Payments Salaries and wage costs 190,165 Staff training & other costs 1,468 Rent 17,071 Cleaning, repairs & maintenance 7,701 Telephone costs 1,894 Insurance 1,621 Consumables 9,273 Utilities 2,904 Professional fees & payroll costs 390 Affiliations and subscriptions 4,797 Play materials & equipment 48 Postage, printing and stationery 726 General equipment - Maintenance 4,503 Administration and other costs 2,110 Fundraising costs - Refreshments 1,713 Total payments 246,384 Net of receipts/(payments) 9,008 Balance brought forward 132,253 Balance carried forward 141,261 |
Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
2025 Total Funds £ 13,568 213,888 1,129 4,696 21,858 253 255,392 190,165 1,468 17,071 7,701 1,894 1,621 9,273 2,904 390 4,797 48 726 - 4,503 2,110 - 1,713 246,384 9,008 132,253 141,261 |
2024 Total Funds £ 22,374 189,882 600 2,690 9,404 - 224,950 167,864 578 10,574 3,801 1,861 1,745 7,264 3,663 390 3,845 - 858 4,228 - 954 8 44 207,677 17,273 114,980 132,253 |
5
Haxby Playgroups CIO
(Charity Number: 1177156)
| Statement of Assets and Liabilities at: | Statement of Assets and Liabilities at: | 31 August 2025 | ||
|---|---|---|---|---|
| Assets Cash at bank and in hand Current bank account Savings bank accounts Petty cash Credit cards Liabilities Independent Examination fee |
Unrestricted Funds £ 94,002 48,253 224 (1,218) 141,261 Unrestricted Funds £ 400 400 |
Restricted Funds £ - - - - - Restricted Funds £ - - |
2025 Total Funds £ 94,002 48,253 224 (1,218) 141,261 2025 Total Funds £ 400 400 |
2024 Total Funds £ 132,442 - 259 (448) 132,253 2024 Total Funds £ 390 390 |
6
Haxby Playgroups CIO (Charity Number: 1177156)
Notes to the Accounts for the year ended: 31 August 2025
1. Basis of accounts
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
Approval of Accounts for the year ended: 31 August 2025 The report and accounts were approved at a meeting of the Trustees held on: Date Signed for and on behalf of the Trustees: Signature Signature Name Name Position (e.g.Chair etc) Position (e.g.Chair etc) Date Date
7