## **Haxby Playgroups CIO**
**(Charity Number: 1177156)**
# **Trustees Annual Report & Financial Statements for the year ended**
**31 August 2025**
## **Haxby Playgroups CIO**
**(Charity Number: 1177156)**
## **Contents**
|**Index**|**Page**|
|---|---|
|Report of the Trustees|1|
|Independent Examiner's Report|4|
|Receipt and Payments Accounts|5|
|Statement of Assets and Liabilities|6|
|Notes to the Accounts|7|
**To:**
## **Trustees' Annual Report**
**From:**
## **01 September 2024**
**31 August 2025**
## **Charity's full name**
## **Haxby Playgroups CIO**
**Registered Charity number 1177156**
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
At Haxby Playgroups we aim to provide a warm, welcoming environment where each child (and family) is valued for their unique characteristics and encouraged to develop at their own level, in order to fulfil their individual potential.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
To provide high-quality early years education and care. Haxby Playgroups achieves this by incorporating the Early Years Foundation Stage into our well planned and resourced sessions and rich learning environment. By working in close partnership with the children's parents/carers, we aim to create a caring, safe, secure, stimulating, relaxed and happy environment where each child is valued as an individual and is encouraged to develop at their own pace.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Additional details of objectives and activities**
We provide a good ratio of children/adults to promote social and emotional development. We achieve this by running sessions with experienced staff and voluntary helpers. This makes it possible for us to give individual attention to each child. The Manager, staff team and committee work collaboratively to ensure policy documents are up to date and in line with statutory guidelines.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
Haxby Playgroups provided good quality preschool childcare within the two primary school settings in the village of Haxby. The charity has continued to support the local community throughout the year, despite the challenges of the cost of living crisis. The committee and the staff team have worked well together securing additional financial support from the wider community through fundraising events, building strong links in the community and providing positive outcomes for children and families.
Page 3
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The charity has had a positive financial year despite the challenges caused by the cost of living crisis. Overall, revenue streams have been healthy, and occupancy remains high in both settings. Responsible financial management and access to appropriate financial support have produced a healthy surplus for the year helping to maintain the charity's sustainability. The charity will continue to maintain its high standards in supporting children and families and explore additional methods of supporting the local community.
## **Statement explaining the policy for holding reserves stating why they are held**
Reserves are reviewed regularly to ensure in the event of closure, there are enough funds to cover staff redundancies and any outstanding bills.
## **Amount of reserves held**
£141,261
## **Reasons for holding zero reserves**
N/A
## **Funds materially in deficit**
N/A
## **Explanation of any uncertainties about the charity continuing as a going concern**
N/A
## **Structure, governance and management**
## **Description of the charity's trusts**
**Type of governing document** Constitution **How the charity is constituted** CIO
**Trustee selection methods including details of any** AGM **constitutional provisions**
Page 4
## **Reference and administration details**
## **Charity's full name**
**Other names the charity is known by Charity’s principal address**
Haxby Playgroups CIO N/A
Oak Tree Lane Haxby YORK
## **Postcode** YO32 2YH
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|
|Jenn Wray
Committee member
from 12/07/2023
Lauren Snow
Committee member
from 12/07/2023
Kathryn Nixon
Committee member
from 12/07/2023
Hannah Ainsworth
Committee member
from 15/05/2023
Caroline Ward
Committee member
from 17/04/2023
Gracie Kelly
Vice-chair
from 05/12/2022
Emily Paley
Chair
from 05/05/2022
Sarah Tindale
Treasurer
from 05/12/2022||||
## **Name of chief executive or names of senior staff members**
Liz Radford - Manager
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
## **Signature**
**Full Name** Emily Paley **Position** Chair **Date** _**03/02/2026**_
Page 5
**Independent examiner’s report to the trustees of Haxby Playgroups CIO**
I report on the accounts of: **Haxby Playgroups CIO** for the year ended: **31 August 2025** which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Jeff Todd (FCA)**
**Date:**
Outsource Independent Examination Services 24 First Avenue York YO31 7YQ
4
## **Haxby Playgroups CIO (Charity Number: 1177156)**
|**Receipts and Payments Accounts for theyear ended:**|||**31 August 2025**|
|---|---|---|---|
|**Unrestricted**
**Funds**
**Receipts**
**£**
Fee income
13,568
NEG Funding
213,888
Grants
1,129
Fundraising
4,696
Consumables contribution and other income
21,858
Bank interest
253
**Total receipts**
**255,392**
**Payments**
Salaries and wage costs
190,165
Staff training & other costs
1,468
Rent
17,071
Cleaning, repairs & maintenance
7,701
Telephone costs
1,894
Insurance
1,621
Consumables
9,273
Utilities
2,904
Professional fees & payroll costs
390
Affiliations and subscriptions
4,797
Play materials & equipment
48
Postage, printing and stationery
726
General equipment
-
Maintenance
4,503
Administration and other costs
2,110
Fundraising costs
-
Refreshments
1,713
**Total payments**
**246,384**
**Net of receipts/(payments)**
**9,008**
**Balance brought forward**
**132,253**
**Balance carried forward**
**141,261**|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
-
**-**|**2025**
**Total**
**Funds**
**£**
13,568
213,888
1,129
4,696
21,858
253
**255,392**
190,165
1,468
17,071
7,701
1,894
1,621
9,273
2,904
390
4,797
48
726
-
4,503
2,110
-
1,713
**246,384**
9,008
132,253
**141,261**|**2024**
**Total**
**Funds**
**£**
22,374
189,882
600
2,690
9,404
-
**224,950**
167,864
578
10,574
3,801
1,861
1,745
7,264
3,663
390
3,845
-
858
4,228
-
954
8
44
**207,677**
**17,273**
**114,980**
**132,253**|
5
## **Haxby Playgroups CIO**
## **(Charity Number: 1177156)**
|**Statement of Assets and Liabilities at:**|**Statement of Assets and Liabilities at:**|||**31 August 2025**|
|---|---|---|---|---|
|**Assets**
**Cash at bank and in hand**
Current bank account
Savings bank accounts
Petty cash
Credit cards
**Liabilities**
Independent Examination fee|**Unrestricted**
**Funds**
**£**
94,002
48,253
224
(1,218)
**141,261**
**Unrestricted**
**Funds**
**£**
400
**400**|**Restricted**
**Funds**
**£**
-
-
-
-
**-**
**Restricted**
**Funds**
**£**
-
**-**|**2025**
**Total**
**Funds**
**£**
94,002
48,253
224
(1,218)
**141,261**
**2025**
**Total**
**Funds**
**£**
400
**400**|**2024**
**Total**
**Funds**
**£**
132,442
-
259
(448)
**132,253**
**2024**
**Total**
**Funds**
**£**
390
**390**|
6
**Haxby Playgroups CIO** (Charity Number: 1177156)
**Notes to the Accounts for the year ended: 31 August 2025**
## **1. Basis of accounts**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
**Approval of Accounts for the year ended: 31 August 2025** The report and accounts were approved at a meeting of the Trustees held on: **Date** Signed for and on behalf of the Trustees: **Signature Signature Name Name Position (e.g.Chair etc) Position (e.g.Chair etc) Date Date**
7