Trustees Annual Report for the period 9[th] July 2024 – 8[th] July 2025.
Olton & District u3a. Charity number 1177108.
Objectives and Activities.
The objective is the advancement of education, especially education of older people and those retired from full time employment.
The main activities are the organisation of group based educational activities. These groups undertake a wide range of activities such as family history and languages, as well as physical activities such as line dancing and Tai Chi.
The trustees have had regard to the Charity Commission guidance on public benefit.
Achievements and performance.
The charity has 329 members who are involved in a wide range of activities. During this reporting period, 32 groups met on a regular basis, and 11 Core Meetings took place, with guest speakers covering a range of topics. These meetings and activity groups provide educational opportunities and physical activity, as well as social opportunities to combat potential isolation, thus impacting positively on overall health and wellbeing of members. The charity had a stall at a local open gardens event to promote the u3a to the community. The trustees also had a concerted drive to recruit new members to the committee to ensure the future of the charity after the 2025 AGM.
Structure, Governance and Management.
The Charity is an unincorporated members association and a member of the Third Age Trust. Its governing document is a constitution based on the Third Age Trust model constitution for England and Wales. Trustees are elected annually at the AGM by a vote of the whole membership. Additional trustees may be co-opted to fill a vacancy. The period of co-option shall only last until the next AGM.
The charity does not employ staff.
Names of the Charity Trustees and Directors for the period 2024 – 2025.
Jo Robinson; Chair
Nic Beattie; Vice Chair
Roy Welsby; Treasurer
Jon Morris; Business Secretary
Val Rapson; Membership Secretary
No trustees hold title to property belonging to the charity, and no funds are held as a custodian trustee on behalf of others.
The Charity uses no other name and its principal address is:
61 Bradbury Road
Solihull
B92 8AF
Declarations.
The trustees declare they have approved the trustees’ report above.
Signed on behalf of the Charity’s Trustees:
Carolyn Cook
Deborah Loftus
Joint Business Secretaries
30/12/2025
OLTON AND DISTRICT U3A GROUP TREASURER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025 Core The accounts for the year ended 31 March 2025 show that our core income (ie that not related to interest groups) exceeded our core expenditure by £576 and this brought our core reserves up to £6,203. The budget for the year had been prepared assuming both income and expenditure of approximately £5,200, thereby breaking even for the year. The most significant variations from budget were increased member numbers and an unexpected donation from Riviera Travel. Against these, however, were two significant costs - first aid training and promotional shirts and banners. Key items of income and expenditure are explained below: Membership subscriptions totalled £5,922, being 329 members @ £18 (2023/24 £5,076 ie 282 @ £18). Donations received include ink cartridge recycling £89 (2023/24 £79) and Riviera Travel £504 (2023/24 £nil). A couple of old balances totalling £65 on Cake & Culture and Meet & Eat were transferred to core funds and were used to frank shortfalls totalling £62 arising from the Christmas lunch and the Murder Mystery evening. Payments made to u3a National Office for capitation, the magazine and Beacon totalled £2,242 (2023/24 £2,098), which is around 38 % of the membership subscriptions received. During the year, the committee agreed to fund the acquisition of Olton and District u3a branded promotional shirts and banners for use by the Ukulele group totalling £785 (2023/34 £nil). The budget for 2025/26 was prepared assuming income of £5,035 and expenditure of £5,745, thereby creating a planned shortfall of £710. This reflects a reduction in the membership subscription to £15 (2024/25 £18) and is intended to bring our reserves closer to our desired level of one year's income. With effect from 2025/26, the committee have decided that new members joining in the second half of the year (ie after 1 October) will receive a discount of £3 on the full membership subscription. This small discount recognises that such members will not have received a full year's benefits but we still have to pay u3a National Office in full for capitation etc. Interest groups Interest group income was £41,326 (2023/24 £24, 773) and expenditure was £41,015 (2023/24 £21,599) resulting in a surplus of income over expenditure of £307 (2023/24 £3,163) but this is, of course, merely a matter of timing as to when
funds were received and paid. At 31 March 2025, interest group funds in hand amounted to £7,197 (2024 £6,890). Overall, we had £16,881 (2024 £16,190) in the bank, of which £3,480 (2024 £3,672) was from membership subscriptions paid in advance. Roy Welsby Treasurer Olton and District u3a 30 May 2025
OLTON AND DISTRICT U3A GROUP REPORT OF THE AUDITOR TO THE MEMBERS OF THE OLTON AND DISTRICT U3A GROUP ON THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31 MARCH 2025 I have examined the attached Income and Expenditure Account and Balance Sheet for the year ended 31 March 2025. l am satisfied that the records support the figures and they are fairly described in the accounts. The surplus for the year is £883.07. and the accumulated surplus for all years is now £13,400.72. The funds are held in the name of the Olton and District U3A. Auditor L Moore Date 30/05/2025
OLTON AND DisfRICT U3A GROUP ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 BALANCE SHEET AS AT 31 MARCH 202S 2024,25 2023.24 CASH AT BANK PLUS UNCREDITED LoDGEmE[S LESS UNPRESENTED PAYMENT5 16,985.72 o.cx) (105.CK)) 15,62650 563.05 16,880.72 16,189.55 16,880.72 16.18955 LESS PREPAID MEMBERSHIP SUBSCRIPTIONS (3.480.(X)) (3.671(A)) NEf ASSEfs OVER LIABILMES 13AOO.72 12517SS REPRESENfED BY CORE SURPLUS BROUGFrr FORWARD CORE SURPLUS/(DEFicm FOR THE YEAR CORE SURPLUS CARRIED FORWARD 5,627.48 575.79 4,995.44 632.04 6,203.27 5.627.48 INTEREsfGROUPS SURPLUS BROUGHT FORWARD INTEREsf GROUPS SURPLUS FOR THE YEAR INTEREsf GROUPS SURPLUS CARRIED FORWARD 6,890.07 307.38 3,726.95 3,163.12 7,197.45 6,890.07 Aoo.n 12.51755 obinson CHAIRPERSON SIGNED TR UR DATE 30/05/2025
OLTON AND DisfRICT U3A GROUP AccouKfs FOR THE YEAR ENDED 31 MARCH 2025 INCOME AND EXPENDrruRE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 2024.25 2023,24 CORE INCOME MEMBERS, SUBSCRIPTIONS VISITORS, FEES DONATIONS TrANSFERS FROM GROUPS TOTAL INCOME 5,922.00 74.00 595.72 65.25 6.656.97 5,076.00 128.00 79.20 10.50 5,293.70 CORE EXPENDITURE CAPITATION FEES COMMirrEE EXPENSES FIRST AID TRAINING MISLLANEoUs SHIRTS AND BANNERS ROOM HIRE POST, sfATIONERY AND TELEPHONE SPEAKERS TEAS U3A NEWS DIREcf MAIL TRANSFERS TO GROUPS BEACON TOTAL EXPENDrruRE 1,072.00 22.80 658.80 38.84 785.42 1,128.75 383.86 525.00 234.15 897.56 62.00 272.00 1,052.00 61.40 318.63 966.50 620.40 430.00 166.37 783.36 0.00 263.00 6.08L18 4,661.66 CORE SURPLUS/(DEFiaT) INCOME OVER EXPENDITURE 575.79 632.04 INrEREST GROUPS GROUP INCOME GROUP EXPENSES TRANSFERS TO AND FROM CORE FUNDS 41.325.80 (41,015.17) (3.35) 24,772.90 (21,599.28) (10.50) IKrEREST GROUPS SURPLUS INCOME OVER EXPENDITURE 307.28 3,163.12 T(yfAL SURPLUS INCOME OVER EXPENDITURE 883.07 3.795.16
OLTON AND IxsfRicf U3A INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 INTERESf GROUPS b/fwd Income Expenses Tra nsfers clfwd BOOK CLUB oso oso CHRISTMAS LUNCH o.cK) 3.024.CK) (3.046.00) 22.Q) o. CAKE AND CULTURE (i.(x)) 0.00 COOKERY CLUB 292.01 359.C (l(X).13) 5SO.88 CRAFf AND CHAT 145.17 312. (35852) 98.65 FRENCH GARDENING 781.67 6.973SO (S15.05} 1,940.12 UNE DANCING 2,373.43 3,393. (3,46259) 2,303.84 LOCAL HisfoRY 314.68 3.275.00 (3.310.10) 27958 MEEfAND EAT (64.25) o. MURDER MYSTERY 280.00 560.00 (880.00) 40.00 QUIZZING 116.26 545.00 (610.88) 50.38 SCRABBLE 32.63 122.00 (105.00) 49.63 SWIMMING TAI CHI 1.122.37 2,607.00 {3,069.50) 659.87 THEATRE AND aNEMA 14.00 899.IX) (899.00) 14.00 Trips 1,20955 16,60350 (16,994.20) 818.85 UKULELE 61.25 1,978.(X) (1.715.45) 323.80 WALKING 6530 674.80 (64&75) 9135 6WQ07 432 (41mSA7) 7,197A5
OLTON AND DISTRICT U3A GROUP TREASURER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025 Core The accounts for the year ended 31 March 2025 show that our core income (ie that not related to interest groups) exceeded our core expenditure by £576 and this brought our core reserves up to £6,203. The budget for the year had been prepared assuming both income and expenditure of approximately £5,200, thereby breaking even for the year. The most significant variations from budget were increased member numbers and an unexpected donation from Riviera Travel. Against these, however, were two significant costs - first aid training and promotional shirts and banners. Key items of income and expenditure are explained below: Membership subscriptions totalled £5,922, being 329 members @ £18 (2023/24 £5,076 ie 282 @ £18). Donations received include ink cartridge recycling £89 (2023/24 £79) and Riviera Travel £504 (2023/24 £nil). A couple of old balances totalling £65 on Cake & Culture and Meet & Eat were transferred to core funds and were used to frank shortfalls totalling £62 arising from the Christmas lunch and the Murder Mystery evening. Payments made to u3a National Office for capitation, the magazine and Beacon totalled £2,242 (2023/24 £2,098), which is around 38 % of the membership subscriptions received. During the year, the committee agreed to fund the acquisition of Olton and District u3a branded promotional shirts and banners for use by the Ukulele group totalling £785 (2023/34 £nil). The budget for 2025/26 was prepared assuming income of £5,035 and expenditure of £5,745, thereby creating a planned shortfall of £710. This reflects a reduction in the membership subscription to £15 (2024/25 £18) and is intended to bring our reserves closer to our desired level of one year's income. With effect from 2025/26, the committee have decided that new members joining in the second half of the year (ie after 1 October) will receive a discount of £3 on the full membership subscription. This small discount recognises that such members will not have received a full year's benefits but we still have to pay u3a National Office in full for capitation etc. Interest groups Interest group income was £41,326 (2023/24 £24, 773) and expenditure was £41,015 (2023/24 £21,599) resulting in a surplus of income over expenditure of £307 (2023/24 £3,163) but this is, of course, merely a matter of timing as to when
funds were received and paid. At 31 March 2025, interest group funds in hand amounted to £7,197 (2024 £6,890). Overall, we had £16,881 (2024 £16,190) in the bank, of which £3,480 (2024 £3,672) was from membership subscriptions paid in advance. Roy Welsby Treasurer Olton and District u3a 30 May 2025
OLTON AND DISTRICT U3A GROUP REPORT OF THE AUDITOR TO THE MEMBERS OF THE OLTON AND DISTRICT U3A GROUP ON THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31 MARCH 2025 I have examined the attached Income and Expenditure Account and Balance Sheet for the year ended 31 March 2025. l am satisfied that the records support the figures and they are fairly described in the accounts. The surplus for the year is £883.07. and the accumulated surplus for all years is now £13,400.72. The funds are held in the name of the Olton and District U3A. Auditor L Moore Date 30/05/2025
OLTON AND DisfRICT U3A GROUP ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 BALANCE SHEET AS AT 31 MARCH 202S 2024,25 2023.24 CASH AT BANK PLUS UNCREDITED LoDGEmE[S LESS UNPRESENTED PAYMENT5 16,985.72 o.cx) (105.CK)) 15,62650 563.05 16,880.72 16,189.55 16,880.72 16.18955 LESS PREPAID MEMBERSHIP SUBSCRIPTIONS (3.480.(X)) (3.671(A)) NEf ASSEfs OVER LIABILMES 13AOO.72 12517SS REPRESENfED BY CORE SURPLUS BROUGFrr FORWARD CORE SURPLUS/(DEFicm FOR THE YEAR CORE SURPLUS CARRIED FORWARD 5,627.48 575.79 4,995.44 632.04 6,203.27 5.627.48 INTEREsfGROUPS SURPLUS BROUGHT FORWARD INTEREsf GROUPS SURPLUS FOR THE YEAR INTEREsf GROUPS SURPLUS CARRIED FORWARD 6,890.07 307.38 3,726.95 3,163.12 7,197.45 6,890.07 Aoo.n 12.51755 obinson CHAIRPERSON SIGNED TR UR DATE 30/05/2025
OLTON AND DisfRICT U3A GROUP AccouKfs FOR THE YEAR ENDED 31 MARCH 2025 INCOME AND EXPENDrruRE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 2024.25 2023,24 CORE INCOME MEMBERS, SUBSCRIPTIONS VISITORS, FEES DONATIONS TrANSFERS FROM GROUPS TOTAL INCOME 5,922.00 74.00 595.72 65.25 6.656.97 5,076.00 128.00 79.20 10.50 5,293.70 CORE EXPENDITURE CAPITATION FEES COMMirrEE EXPENSES FIRST AID TRAINING MISLLANEoUs SHIRTS AND BANNERS ROOM HIRE POST, sfATIONERY AND TELEPHONE SPEAKERS TEAS U3A NEWS DIREcf MAIL TRANSFERS TO GROUPS BEACON TOTAL EXPENDrruRE 1,072.00 22.80 658.80 38.84 785.42 1,128.75 383.86 525.00 234.15 897.56 62.00 272.00 1,052.00 61.40 318.63 966.50 620.40 430.00 166.37 783.36 0.00 263.00 6.08L18 4,661.66 CORE SURPLUS/(DEFiaT) INCOME OVER EXPENDITURE 575.79 632.04 INrEREST GROUPS GROUP INCOME GROUP EXPENSES TRANSFERS TO AND FROM CORE FUNDS 41.325.80 (41,015.17) (3.35) 24,772.90 (21,599.28) (10.50) IKrEREST GROUPS SURPLUS INCOME OVER EXPENDITURE 307.28 3,163.12 T(yfAL SURPLUS INCOME OVER EXPENDITURE 883.07 3.795.16
OLTON AND IxsfRicf U3A INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 INTERESf GROUPS b/fwd Income Expenses Tra nsfers clfwd BOOK CLUB oso oso CHRISTMAS LUNCH o.cK) 3.024.CK) (3.046.00) 22.Q) o. CAKE AND CULTURE (i.(x)) 0.00 COOKERY CLUB 292.01 359.C (l(X).13) 5SO.88 CRAFf AND CHAT 145.17 312. (35852) 98.65 FRENCH GARDENING 781.67 6.973SO (S15.05} 1,940.12 UNE DANCING 2,373.43 3,393. (3,46259) 2,303.84 LOCAL HisfoRY 314.68 3.275.00 (3.310.10) 27958 MEEfAND EAT (64.25) o. MURDER MYSTERY 280.00 560.00 (880.00) 40.00 QUIZZING 116.26 545.00 (610.88) 50.38 SCRABBLE 32.63 122.00 (105.00) 49.63 SWIMMING TAI CHI 1.122.37 2,607.00 {3,069.50) 659.87 THEATRE AND aNEMA 14.00 899.IX) (899.00) 14.00 Trips 1,20955 16,60350 (16,994.20) 818.85 UKULELE 61.25 1,978.(X) (1.715.45) 323.80 WALKING 6530 674.80 (64&75) 9135 6WQ07 432 (41mSA7) 7,197A5