## **Trustees Annual Report for the period 9[th] July 2024 – 8[th] July 2025.** 

Olton & District u3a. Charity number 1177108. 

## **Objectives and Activities.** 

The objective is the advancement of education, especially education of older people and those retired from full time employment. 

The main activities are the organisation of group based educational activities. These groups undertake a wide range of activities such as family history and languages, as well as physical activities such as line dancing and Tai Chi. 

The trustees have had regard to the Charity Commission guidance on public benefit. 

## **Achievements and performance.** 

The charity has 329 members who are involved in a wide range of activities. During this reporting period, 32 groups met on a regular basis, and 11 Core Meetings took place, with guest speakers covering a range of topics. These meetings and activity groups provide educational opportunities and physical activity, as well as social opportunities to combat potential isolation, thus impacting positively on overall health and wellbeing of members. The charity had a stall at a local open gardens event to promote the u3a to the community. The trustees also had a concerted drive to recruit new members to the committee to ensure the future of the charity after the 2025 AGM. 

## **Structure, Governance and Management.** 

The Charity is an unincorporated members association and a member of the Third Age Trust. Its governing document is a constitution based on the Third Age Trust model constitution for England and Wales. Trustees are elected annually at the AGM by a vote of the whole membership. Additional trustees may be co-opted to fill a vacancy. The period of co-option shall only last until the next AGM. 

The charity does not employ staff. 

## **Names of the Charity Trustees and Directors for the period 2024 – 2025.** 

Jo Robinson; Chair 

Nic Beattie; Vice Chair 

Roy Welsby; Treasurer 

Jon Morris; Business Secretary 

Val Rapson; Membership Secretary 

No trustees hold title to property belonging to the charity, and no funds are held as a custodian trustee on behalf of others. 



The Charity uses no other name and its principal address is: 

61 Bradbury Road 

Solihull 

B92 8AF 

## **Declarations.** 

The trustees declare they have approved the trustees’ report above. 

Signed on behalf of the Charity’s Trustees: 

Carolyn Cook 

Deborah Loftus 

Joint Business Secretaries 

30/12/2025 



OLTON AND DISTRICT U3A GROUP
TREASURER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025
Core
The accounts for the year ended 31 March 2025 show that our core income (ie that
not related to interest groups) exceeded our core expenditure by £576 and this
brought our core reserves up to £6,203. The budget for the year had been
prepared assuming both income and expenditure of approximately £5,200, thereby
breaking even for the year. The most significant variations from budget were
increased member numbers and an unexpected donation from Riviera Travel.
Against these, however, were two significant costs - first aid training and
promotional shirts and banners.
Key items of income and expenditure are explained below:
Membership subscriptions totalled £5,922, being 329 members @ £18 (2023/24
£5,076 ie 282 @ £18).
Donations received include ink cartridge recycling £89 (2023/24 £79) and Riviera
Travel £504 (2023/24 £nil).
A couple of old balances totalling £65 on Cake & Culture and Meet & Eat were
transferred to core funds and were used to frank shortfalls totalling £62 arising
from the Christmas lunch and the Murder Mystery evening.
Payments made to u3a National Office for capitation, the magazine and Beacon
totalled £2,242 (2023/24 £2,098), which is around 38 % of the membership
subscriptions received.
During the year, the committee agreed to fund the acquisition of Olton and
District u3a branded promotional shirts and banners for use by the Ukulele
group totalling £785 (2023/34 £nil).
The budget for 2025/26 was prepared assuming income of £5,035 and expenditure
of £5,745, thereby creating a planned shortfall of £710. This reflects a reduction in
the membership subscription to £15 (2024/25 £18) and is intended to bring our
reserves closer to our desired level of one year's income.
With effect from 2025/26, the committee have decided that new members joining
in the second half of the year (ie after 1 October) will receive a discount of £3 on
the full membership subscription. This small discount recognises that such
members will not have received a full year's benefits but we still have to pay u3a
National Office in full for capitation etc.
Interest groups
Interest group income was £41,326 (2023/24 £24, 773) and expenditure was
£41,015 (2023/24 £21,599) resulting in a surplus of income over expenditure of
£307 (2023/24 £3,163) but this is, of course, merely a matter of timing as to when

funds were received and paid. At 31 March 2025, interest group funds in hand
amounted to £7,197 (2024 £6,890).
Overall, we had £16,881 (2024 £16,190) in the bank, of which £3,480 (2024 £3,672)
was from membership subscriptions paid in advance.
Roy Welsby
Treasurer
Olton and District u3a
30 May 2025

OLTON AND DISTRICT U3A GROUP
REPORT OF THE AUDITOR TO THE MEMBERS OF THE OLTON
AND DISTRICT U3A GROUP ON THE INCOME AND EXPENDITURE
ACCOUNT FOR THE YEAR TO 31 MARCH 2025
I have examined the attached Income and Expenditure Account
and Balance Sheet for the year ended 31 March 2025.
l am satisfied that the records support the figures and they are
fairly described in the accounts. The surplus for the year is £883.07.
and the accumulated surplus for all years is now £13,400.72.
The funds are held in the name of the Olton and District U3A.
Auditor
L Moore
Date
30/05/2025

OLTON AND DisfRICT U3A GROUP
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
BALANCE SHEET AS AT 31 MARCH 202S
2024,25
2023.24
CASH AT BANK
PLUS UNCREDITED LoDGEmE￿[S
LESS UNPRESENTED PAYMENT5
16,985.72
o.cx)
(105.CK))
15,62650
563.05
16,880.72
16,189.55
16,880.72
16.18955
LESS PREPAID MEMBERSHIP SUBSCRIPTIONS
(3.480.(X))
(3.671(A))
NEf ASSEfs OVER LIABILMES
13AOO.72
12517SS
REPRESENfED BY
CORE SURPLUS BROUGFrr FORWARD
CORE SURPLUS/(DEFicm FOR THE YEAR
CORE SURPLUS CARRIED FORWARD
5,627.48
575.79
4,995.44
632.04
6,203.27
5.627.48
INTEREsfGROUPS SURPLUS BROUGHT FORWARD
INTEREsf GROUPS SURPLUS FOR THE YEAR
INTEREsf GROUPS SURPLUS CARRIED FORWARD
6,890.07
307.38
3,726.95
3,163.12
7,197.45
6,890.07
Aoo.n
12.51755
obinson
CHAIRPERSON
SIGNED
TR
UR
DATE
30/05/2025

OLTON AND DisfRICT U3A GROUP
AccouKfs FOR THE YEAR ENDED 31 MARCH 2025
INCOME AND EXPENDrruRE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
2024.25
2023,24
CORE
INCOME
MEMBERS, SUBSCRIPTIONS
VISITORS, FEES
DONATIONS
TrANSFERS FROM GROUPS
TOTAL INCOME
5,922.00
74.00
595.72
65.25
6.656.97
5,076.00
128.00
79.20
10.50
5,293.70
CORE
EXPENDITURE
CAPITATION FEES
COMMirrEE EXPENSES
FIRST AID TRAINING
MIS￿LLANEoUs
SHIRTS AND BANNERS
ROOM HIRE
POST, sfATIONERY AND TELEPHONE
SPEAKERS
TEAS
U3A NEWS DIREcf MAIL
TRANSFERS TO GROUPS
BEACON
TOTAL EXPENDrruRE
1,072.00
22.80
658.80
38.84
785.42
1,128.75
383.86
525.00
234.15
897.56
62.00
272.00
1,052.00
61.40
318.63
966.50
620.40
430.00
166.37
783.36
0.00
263.00
6.08L18
4,661.66
CORE SURPLUS/(DEFiaT) INCOME OVER EXPENDITURE
575.79
632.04
INrEREST
GROUPS
GROUP INCOME
GROUP EXPENSES
TRANSFERS TO AND FROM CORE FUNDS
41.325.80
(41,015.17)
(3.35)
24,772.90
(21,599.28)
(10.50)
IKrEREST GROUPS SURPLUS INCOME OVER EXPENDITURE
307.28
3,163.12
T(yfAL SURPLUS INCOME OVER EXPENDITURE
883.07
3.795.16

OLTON AND IxsfRicf U3A
INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
INTERESf GROUPS
b/fwd
Income
Expenses
Tra nsfers
clfwd
BOOK CLUB
oso
oso
CHRISTMAS LUNCH
o.cK)
3.024.CK) (3.046.00)
22.Q)
o.
CAKE AND CULTURE
(i.(x))
0.00
COOKERY CLUB
292.01
359.C
(l(X).13)
5SO.88
CRAFf AND CHAT
145.17
312.
(35852)
98.65
FRENCH
GARDENING
781.67
6.973SO (S￿15.05}
1,940.12
UNE DANCING
2,373.43
3,393.￿ (3,46259)
2,303.84
LOCAL HisfoRY
314.68
3.275.00 (3.310.10)
27958
MEEfAND EAT
(64.25)
o.
MURDER MYSTERY
280.00
560.00
(880.00)
40.00
QUIZZING
116.26
545.00
(610.88)
50.38
SCRABBLE
32.63
122.00
(105.00)
49.63
SWIMMING
TAI CHI
1.122.37
2,607.00 {3,069.50)
659.87
THEATRE AND aNEMA
14.00
899.IX)
(899.00)
14.00
Trips
1,20955 16,60350 (16,994.20)
818.85
UKULELE
61.25
1,978.(X) (1.715.45)
323.80
WALKING
6530
674.80
(64&75)
9135
6WQ07 4￿32￿ (41mSA7)
7,197A5

OLTON AND DISTRICT U3A GROUP
TREASURER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025
Core
The accounts for the year ended 31 March 2025 show that our core income (ie that
not related to interest groups) exceeded our core expenditure by £576 and this
brought our core reserves up to £6,203. The budget for the year had been
prepared assuming both income and expenditure of approximately £5,200, thereby
breaking even for the year. The most significant variations from budget were
increased member numbers and an unexpected donation from Riviera Travel.
Against these, however, were two significant costs - first aid training and
promotional shirts and banners.
Key items of income and expenditure are explained below:
Membership subscriptions totalled £5,922, being 329 members @ £18 (2023/24
£5,076 ie 282 @ £18).
Donations received include ink cartridge recycling £89 (2023/24 £79) and Riviera
Travel £504 (2023/24 £nil).
A couple of old balances totalling £65 on Cake & Culture and Meet & Eat were
transferred to core funds and were used to frank shortfalls totalling £62 arising
from the Christmas lunch and the Murder Mystery evening.
Payments made to u3a National Office for capitation, the magazine and Beacon
totalled £2,242 (2023/24 £2,098), which is around 38 % of the membership
subscriptions received.
During the year, the committee agreed to fund the acquisition of Olton and
District u3a branded promotional shirts and banners for use by the Ukulele
group totalling £785 (2023/34 £nil).
The budget for 2025/26 was prepared assuming income of £5,035 and expenditure
of £5,745, thereby creating a planned shortfall of £710. This reflects a reduction in
the membership subscription to £15 (2024/25 £18) and is intended to bring our
reserves closer to our desired level of one year's income.
With effect from 2025/26, the committee have decided that new members joining
in the second half of the year (ie after 1 October) will receive a discount of £3 on
the full membership subscription. This small discount recognises that such
members will not have received a full year's benefits but we still have to pay u3a
National Office in full for capitation etc.
Interest groups
Interest group income was £41,326 (2023/24 £24, 773) and expenditure was
£41,015 (2023/24 £21,599) resulting in a surplus of income over expenditure of
£307 (2023/24 £3,163) but this is, of course, merely a matter of timing as to when

funds were received and paid. At 31 March 2025, interest group funds in hand
amounted to £7,197 (2024 £6,890).
Overall, we had £16,881 (2024 £16,190) in the bank, of which £3,480 (2024 £3,672)
was from membership subscriptions paid in advance.
Roy Welsby
Treasurer
Olton and District u3a
30 May 2025

OLTON AND DISTRICT U3A GROUP
REPORT OF THE AUDITOR TO THE MEMBERS OF THE OLTON
AND DISTRICT U3A GROUP ON THE INCOME AND EXPENDITURE
ACCOUNT FOR THE YEAR TO 31 MARCH 2025
I have examined the attached Income and Expenditure Account
and Balance Sheet for the year ended 31 March 2025.
l am satisfied that the records support the figures and they are
fairly described in the accounts. The surplus for the year is £883.07.
and the accumulated surplus for all years is now £13,400.72.
The funds are held in the name of the Olton and District U3A.
Auditor
L Moore
Date
30/05/2025

OLTON AND DisfRICT U3A GROUP
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
BALANCE SHEET AS AT 31 MARCH 202S
2024,25
2023.24
CASH AT BANK
PLUS UNCREDITED LoDGEmE￿[S
LESS UNPRESENTED PAYMENT5
16,985.72
o.cx)
(105.CK))
15,62650
563.05
16,880.72
16,189.55
16,880.72
16.18955
LESS PREPAID MEMBERSHIP SUBSCRIPTIONS
(3.480.(X))
(3.671(A))
NEf ASSEfs OVER LIABILMES
13AOO.72
12517SS
REPRESENfED BY
CORE SURPLUS BROUGFrr FORWARD
CORE SURPLUS/(DEFicm FOR THE YEAR
CORE SURPLUS CARRIED FORWARD
5,627.48
575.79
4,995.44
632.04
6,203.27
5.627.48
INTEREsfGROUPS SURPLUS BROUGHT FORWARD
INTEREsf GROUPS SURPLUS FOR THE YEAR
INTEREsf GROUPS SURPLUS CARRIED FORWARD
6,890.07
307.38
3,726.95
3,163.12
7,197.45
6,890.07
Aoo.n
12.51755
obinson
CHAIRPERSON
SIGNED
TR
UR
DATE
30/05/2025

OLTON AND DisfRICT U3A GROUP
AccouKfs FOR THE YEAR ENDED 31 MARCH 2025
INCOME AND EXPENDrruRE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
2024.25
2023,24
CORE
INCOME
MEMBERS, SUBSCRIPTIONS
VISITORS, FEES
DONATIONS
TrANSFERS FROM GROUPS
TOTAL INCOME
5,922.00
74.00
595.72
65.25
6.656.97
5,076.00
128.00
79.20
10.50
5,293.70
CORE
EXPENDITURE
CAPITATION FEES
COMMirrEE EXPENSES
FIRST AID TRAINING
MIS￿LLANEoUs
SHIRTS AND BANNERS
ROOM HIRE
POST, sfATIONERY AND TELEPHONE
SPEAKERS
TEAS
U3A NEWS DIREcf MAIL
TRANSFERS TO GROUPS
BEACON
TOTAL EXPENDrruRE
1,072.00
22.80
658.80
38.84
785.42
1,128.75
383.86
525.00
234.15
897.56
62.00
272.00
1,052.00
61.40
318.63
966.50
620.40
430.00
166.37
783.36
0.00
263.00
6.08L18
4,661.66
CORE SURPLUS/(DEFiaT) INCOME OVER EXPENDITURE
575.79
632.04
INrEREST
GROUPS
GROUP INCOME
GROUP EXPENSES
TRANSFERS TO AND FROM CORE FUNDS
41.325.80
(41,015.17)
(3.35)
24,772.90
(21,599.28)
(10.50)
IKrEREST GROUPS SURPLUS INCOME OVER EXPENDITURE
307.28
3,163.12
T(yfAL SURPLUS INCOME OVER EXPENDITURE
883.07
3.795.16

OLTON AND IxsfRicf U3A
INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
INTERESf GROUPS
b/fwd
Income
Expenses
Tra nsfers
clfwd
BOOK CLUB
oso
oso
CHRISTMAS LUNCH
o.cK)
3.024.CK) (3.046.00)
22.Q)
o.
CAKE AND CULTURE
(i.(x))
0.00
COOKERY CLUB
292.01
359.C
(l(X).13)
5SO.88
CRAFf AND CHAT
145.17
312.
(35852)
98.65
FRENCH
GARDENING
781.67
6.973SO (S￿15.05}
1,940.12
UNE DANCING
2,373.43
3,393.￿ (3,46259)
2,303.84
LOCAL HisfoRY
314.68
3.275.00 (3.310.10)
27958
MEEfAND EAT
(64.25)
o.
MURDER MYSTERY
280.00
560.00
(880.00)
40.00
QUIZZING
116.26
545.00
(610.88)
50.38
SCRABBLE
32.63
122.00
(105.00)
49.63
SWIMMING
TAI CHI
1.122.37
2,607.00 {3,069.50)
659.87
THEATRE AND aNEMA
14.00
899.IX)
(899.00)
14.00
Trips
1,20955 16,60350 (16,994.20)
818.85
UKULELE
61.25
1,978.(X) (1.715.45)
323.80
WALKING
6530
674.80
(64&75)
9135
6WQ07 4￿32￿ (41mSA7)
7,197A5