Beeston Rylands Community Association (Registered charity, number 1177075) Financial statements for the year ended 31 March 2021
| Page | Contents |
|---|---|
| 2 - 4 | Trustees’ annual report |
| 5 | Independent examiner’s report |
| 6 | Receipts & payments account |
| 7 | Statement of assets & liabilities |
| 8 - 10 | Notes to the accounts |
Beeston Rylands Community Association Trustees’ annual report for the year ended 31 March 2021
Full name Beeston Rylands Community Association (BRCA)
Organisation type Charitable incorporated organisation
Registered charity number 1177075
Principal address
208 Canal Side, Beeston, Nottingham, NG9 1LX
Trustees
Teresa Cullen, Chairman Melissa Long, Treasurer Lawrence Quirk Barbara Green
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its CIO Foundation constitution adopted 20[th] November 2017.
Trustees are recruited through word of mouth, local advertising, appointed by existing trustees, voted and seconded.
Each trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
The charity trustees will make available to each new charity trustee, on or before his or her first appointment:
(a) a copy of the current version of this constitution; and
(b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
Objectives and activities
To further or benefit the residents of Beeston Rylands and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
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Beeston Rylands Community Association
In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
We are a community association that exists to manage and run Beeston Rylands Community Centre and to develop and provide programmes of activities that improve the lives of local people in Beeston and surrounding environs.
We operate a social dining club for people aged over 60. This has been running on Friday afternoons for two and a half years and includes a light meal followed by activities that are specifically for people over 60. This can include informative talks, chair based exercise or games and quizzes.
We run a youth club every Monday evening for 12 – 15 year old young people. It is well attended and we run a varied programme of activities.
We also run ad hoc activity programmes such as art classes, exercise and fundraising events.
Summary of the main activities undertaken for the public benefit
These activities reach the most disadvantaged within our community.
We aim to reduce social isolation of our elderly population, and develop emotional literacy and resilience within our younger population.
We run the community centre in a way that makes it available for use by as many individuals, groups and societies as possible.
We run diverse and inclusive subsidised events that do not discriminate any part of our community.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main achievements during the period
The hall was closed for hire from 24th March due to the Covid-19 Pandemic. We were allowed to remain partially open to provide essential support services. We organized an outreach project together with local café the Boat House and many volunteers to provide lunch deliveries to our Friday Club and other residents in need. Commencing with a weekly delivery for twenty Friday Club members this grew to a biweekly service for 485 recipients, including elderly and shielding local residents and families who were not receiving free school meals.
This enormous undertaking was supported very generously by numerous grants and awards from Broxtowe, Nottingham city and county councils, Martin Lewis Fund, and the National Lottery. This enabled us to offer a wide selection of food, a range of activities and one to one assistance. We also joined forces with Open
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Beeston Rylands Community Association
Kitchens a project working with local restaurants providing ready meals which supported our members plus the restaurants and their suppliers.
The initial outreach ran for three months, from April to July, when we were able to reopen the hall and resume our activity clubs. We also introduced our Thrive & Survive project to ease the transition from lockdown with expansion into activity and social groups, and a lunch voucher scheme with a local cafe. With the advent of a second local and then national lockdown for November and then January through March, we again closed the hall and stopped all activities, and resumed the outreach lunch delivery service.
The charity’s policy on reserves
We require reserves of £2,000 to pay wages and to cover any emergency repair to the hall, reviewed monthly. We have a development officer who constantly applies for funding to cover our expenses.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ Teresa Cullen, Trustee
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Independent examiner’s report to the trustees of Beeston Rylands Community Association for the year ended 31 March 2021
I report to the trustees on my examination of the accounts of Beeston Rylands Community Association (the charity) for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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Beeston Rylands Community Association Receipts & payments account for the year ended 31 March 2021
| 2020 Total Unrestricted Funds Funds £ Note £ Receipts 15243 Grants & donations 2 34747 15852 Activities contributions 2309 31095 Total receipts 37056 Payments 2724 Activities & trips 594 702 Cleaning 1133 30 Equipment, repairs & renewals 1537 42 Youth Club worker - 415 Hospitality/Refreshments - 300 Independent examination - 338 Insurance 352 558 Payroll service 701 4637 Premises maintenance 592 35 Printing & stationery - 126 Publications & subscriptions 583 177 Sundry payments 150 2179 Utilities 1901 12337 Wages, NI & pension 980 38 Travel - - Redundancy settlement 2171 - Covid response 15807 24638 Total payments 26501 6457 Net receipts/(payments) 10555 6128 Cash funds at start of this period 11507 12585 Cash funds at end of this period 22062 |
Restricted Funds £ 15803 - 15803 - - - - - - - - - - - - - 14609 - - - 14609 1194 1078 2272 |
2021 Total Funds £ 50550 2309 |
|---|---|---|
| 52859 594 1133 1537 - - - 352 701 592 - 583 150 1901 15589 - 2171 15807 |
||
| 41110 11749 12585 |
||
| 24334 |
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Beeston Rylands Community Association Statement of assets and liabilities at 31 March 2021
| 2020 £ Cash assets Note 12575 Bank accounts 10 Cash in hand 12585 Other monetary assets 134 Debtors and Prepayments 4 134 Assets retained for the charity’s own use General equipment. Furniture purchased in March 2019 cost £2,767 Liabilities (300) Creditors 5 (300) |
2021 £ 24324 10 |
|---|---|
| 24334 144 |
|
| 144 (965) |
|
| (965) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ Melissa Long, Trustee
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Beeston Rylands Community Association Notes to the accounts for the year ended 31 March 2021
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| Grants & donations | |||||
|---|---|---|---|---|---|
| Foyle Foundation Hans & Julia Rausing Beeston Consolidated Active Partners Thrive & Survive Peoples' Health Trust Groundwork Nottinghamshire County Council Martin Lewis National Emergency Trust (NET) National Lottery Community Fund Notts City Council Broxtowe Borough Council Sundry donations Broxtowe Lotto Funds analysis Restricted funds Development Officer & Friday club Friday club salary fund Youth club salary fund Youth club activities Unrestricted funds General |
Unrestricted £ - - - - - - 10091 5091 5040 5010 5000 4000 396 119 34747 Opening Receipts balance £ £ - 10188 808 500 270 3240 - 1875 1078 15803 11507 37056 11507 37056 |
Restricted £ 5000 4650 3240 1875 538 500 - - - - - - - - 15803 (Payments) £ (8967) (1308) (3240) (1094) (14609) (26501) (26501) |
Total £ 5000 4650 3240 1875 538 500 10091 5091 5040 5010 5000 4000 396 119 |
||
| 50550 Closing balance £ 1221 - 270 781 2272 22062 22062 |
|||||
| 15803 37056 |
|||||
| 37056 |
3. Funds analysis
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Beeston Rylands Community Association
The Development Officer & Friday club fund comprises funding from People’s Health Trust, Foyle Foundation and Hans & Julia Rausing towards the salary of the development officer and the expansion of the Friday club activity.
The Friday club salary fund comprises funding from the Groundwork towards salary costs.
The Youth club salary fund comprises funding from Beeston Consolidated towards salary costs.
The Youth club activities fund comprises funding from Active Partners towards activity costs.
4. Debtors
| Prepayment - Insurance Wages - overpayment |
£ 117 27 |
|---|---|
| 144 |
5. Creditors
| IE Fee Wages - HMRC (PAYE & NI) Wages - Pension (NEST) PPLPRS |
£ 300 342 66 257 |
|---|---|
| 965 |
6. Premises & staff
- The premises are provided by the local authority for a peppercorn rent.
7. Trustees’ remuneration
- Trustees received no expenses, remuneration or benefits in this period.
8. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Debtors: These are amounts owed to the charity, but not received in the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
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Beeston Rylands Community Association
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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